The HR department of a company is where employee relations and payroll duties are managed. This specific department uses forms to properly document any transaction and procedure, and one of the forms they use is known as the HR interview evaluation form.

HR Interview Evaluation Form in PDF

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What Is an HR Interview Evaluation Form?

An HR interview evaluation form is a type of HR form which is used by companies, specifically the human resource personnel and hiring managers, during the selection process wherein the job applicants who have been or are being interviewed will be evaluated based on their application and responses. The form will document the assessments and observations of the interviewer about the applicant as well as the suggestion of the interviewer as to whether or not the applicant will be considered as one of the prospective job candidates.

HR Candidate Interview Evaluation Form

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What’s In an HR Interview Evaluation Form?

Some of the basic contents of an HR interview evaluation form are the following:

  • Basic applicant data: The name of the applicant and the job position that he is applying for will have to be stated in the form in order to identify who the subject of the interview evaluation is. In addition, the date when the applicant was interviewed and the name of the interviewer can also be included in the form.
  • Factors to be evaluated: This refers to the rubrics to be assessed by the interviewer such as the relevance of the applicant’s experiences, professional and technical knowledge about the job, communication skills, and supervisory skills. Moreover, the overall assessment or evaluation of the interviewer will also be specified along with the recommendations and the indication of the type of interview conducted to the applicant, either in person or through the phone.
  • Signature block: The purpose of a signature block is to certify that the evaluations and its outcome were based on the opinions and observations of the interviewer himself, and not due to other reasons and suggestions from third parties. For this, the name of the interviewer, his signature, and the date when the form was completed must all be catered into the signature block of the form.

HR Internship Interview Evaluation Form

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Tips in Creating HR Interview Evaluation Forms in Excel

Create tables

Spreadsheet programs or software applications consist of cells, rows, and columns. With this, a table can easily be made without having the need to specify measurements of length, width, and spacing. In order to create a table, the preferred cells to be used must be marked with borders, or yet be highlighted and filled with basic colors such as light gray and black.

Use formulas

Data computation can be done with ease when using spreadsheet programs due to the formulas which can be incorporated into the spreadsheet’s cells. The formulas can be used for acquiring the total or the overall evaluation score of the applicant rather than manually adding and determining the average of the applicant’s evaluation.

Simplify

Keeping the HR interview evaluation form simple is essential especially when it comes to the fonts to be used and the colors to be incorporated into the form. Basically, the form’s layout should be organized and its designs should be minimal in order to make a formal and professional document which can be used effectively by the human resource personnel of the company.

HR Interview Evaluation Form in XLS

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How to Make an HR Interview Evaluation Form in DOC

There are several formats to consider when deciding to make an HR interview evaluation form such as in “.PDF” which is the portable document file format, in “.DOC” which is the word document file format, and “.XLS” which is the spreadsheet format. Among the aforementioned formats, the most common and the most basic or the building block of document-making is the “.DOC” format. To begin making an HR interview evaluation form in this format, the steps below must be followed:

Step 1: Open the software program to use and prepare the document sheet. There are tons of different word-processing software applications or programs which can be used for creating the form. The chosen software should be highly compatible with the device to be used to avoid difficulties. Moreover, the document sheet should be prepared as well after the software application is opened in the device. The margins and all other measurements which are preferred and mandated by the company for every document to be made must be specified to make sure that the layout and design of the form are based on the company’s standards.

Step 2: Add a section for the interview details. This would be the section where the interviewer can indicate his name, the date and time of the interview, and the applicant’s basic data.

Step 3: State the instructions to be followed by the interviewer or the evaluator. It is important the instructions are well delivered or explained to the interviewer who will be using the form. The instructions can range from the guide on how to fill out the form up to step-by-step procedures to be followed after the interview is conducted and after the completion of the evaluation form.

Step 4: Make a table for the rubrics and the rating scale. The rubrics or the evaluation factors should be enlisted with a rating scale beside each factor. In addition, the corresponding value of each numerical rate must also be specified in the form such as the number 3 for the “average satisfaction” rate and the number 2 to represent a “below satisfactory” rate.

Step 5: Incorporate comments sections. A comment section can be placed below each evaluation factor to allow the interviewer in explaining his rating and his suggestions to the hiring manager.

Step 6: Include a recommendation and overall evaluation area. The recommendation area is where the decision of the interviewer will be stated along with the total rating that the applicant acquired based on the evaluation factors.

HR Interview Evaluation Form in DOC

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And lastly, a signature block should be placed after the rest of the contents and sections. The signature block can also be for the signatures of the approval committee and the employment verification personnel who are assigned for making the final decision of the applicant’s application.

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