Employee suggestion forms are documents which are to used by companies to gather and record the suggestions of their employees regarding a specific subject. Most often, this form is used to collect ideas about the company’s products, services, and how the company can improve the establishment or the workplace to fit both the employees’ wants and needs.

Types of Employee Suggestion Forms

Basic Employee Suggestion Form – Four sections comprise this type of employee suggestion form. In the first section, the date when the form was used along with its document number, the name of the employee, and the employee’s unit or department name will be stated as well as the employee’s suggestion and the type of benefit that the company will acquire if the suggestion is implemented. The second section, on the other hand, will be for indicating the decision of the employee’s unit members with the reasons to support the decision and the dates when the feasibility findings were reported will have to be indicated. The third section of the form will be for the decision of the company director, his reasoning, and the date when he finalized his decision while the fourth section will be for indicating whether the suggestion was implemented and if an award was granted to the employee or not.

Basic Employee Suggestion Form

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  • PDF

Size: 101 KB

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County Employee Suggestion Program Form – This form is suitable to be used by both regular and temporary county employees. In the form, the employee must disclose his full name, the department that he is working in, his office or division name, and his contact information and signature. Then, the employee must select the category of his suggestion and describe the current methods or practices that he is addressing his suggestions to along with the description of the suggestions and his analysis with the cost and efficiency of the suggestion.

County Employee Suggestion Program Form

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  • PDF

Size: 412 KB

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Employee Cost-Saving Suggestion Form – For companies who prefer to have the detailed cost-saving plans of an employee who is suggesting improvements and changes, an employee cost-saving suggestion form is the type of document to use. This form contains a section which allows the employee to effectively deliver his findings and his analyzations in lieu of his suggestions. Specifically, the employee will have to state the annual cost of the old or current methods, the anticipated first-year cost of the suggested methods, the determined cost to implement the suggested methods, and the savings that the company when implementing the employee’s suggestions.

Employee Cost-Saving Suggestion Form

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  • PDF

Size: 69 KB

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Employee Evaluation and Suggestion Summary Form – This form type is not to be filled out or be used by an employee, rather by the employee’s coordinator and an authorized evaluator, and will only be used after the employee had submitted a completed suggestion form. The first set of information to document in the form would be the general information of the employee’s suggestion along with the basic data of both the coordinator and the evaluator. Then, it will be the evaluator’s responsibility to fill out the evaluation section of the form which is for recording the implementation plans and eligibility of the suggestion, the financial savings, and the impact that the suggestion will have to the services of the company. After the evaluation section, the coordinator must fill out the allotted area for his recommendations and the summarization of the employee’s suggestions while the decision of the company’s board committee will be indicated in the last section of the form.

Employee Evaluation and Suggestion Summary Form

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  • PDF

Size: 70 KB

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Employee Safety and Health Suggestion Form – There are two sections in this type of form. The suggesting employee will only have to fill out the first section which is for the descriptions of his safety and health concerns along with his suggestions for a resolution. In addition, the second section is to be filled out by the safety committee of the company for stating the actions taken and the follow-up procedure mandated for the employee’s suggestions.

Employee Safety and Health Suggestion Form

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  • PDF

Size: 47 KB

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How to Create an Employee Suggestion Form in XLS

Step 1: Open and prepare a spreadsheet or worksheet.

Spreadsheets are software application programs which utilize the use of rows, columns, tables, cells, and formulas. The elements to prepare in a spreadsheet document would include the size of the fonts and its styles, as well as the text alignments and table borders.

Step 2: Merge the first row for the title of the form.

The title should be aligned at the centermost part of the first row, and it should be emphasized either in a bold setting or by using a specific font.

Step 3: Allocate the third and fourth rows for the basic information of the employee.

The information to collect in the third and fourth rows should include the employee’s name, job position and department assignment, and the date when the form was used by the employee.

Step 4: Merge cells for the suggestions of the employee.

The suggestion area should have enough space. In addition, an instruction can also be placed before the suggestion area which will be used by the employee as a guide as to what details he must include in his suggestions to adequately inform the company about his proposal or plans.

Step 5: Indicate a signature area for each authorized personnel.

The employee and his manager or department head should have their separate signature areas as well as the suggestions administrator of the company.

Lastly, the form should then be saved in its default format which is in “.XLS” or spreadsheet format. One advantage of using this format is that it can be converted into other formats using online and offline converters to make the “.XLS” format into a “.PDF” and “.DOC” format.

Employee Suggestion Form in XLS

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File Format
  • XLS

Size: 2 KB

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Employee Suggestion Form Sample

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File Format
  • PDF

Size: 32 KB

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Employee Suggestion Award Program Suggestion Form

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File Format
  • PDF

Size: 94 KB

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Fillable Employee Suggestion Form

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File Format
  • PDF

Size: 82 KB

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HR Employee Suggestion Form

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File Format
  • PDF

Size: 364 KB

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State Employee Suggestion Form

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File Format
  • PDF

Size: 128 KB

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Employee Policy Suggestion Form

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File Format
  • MS Word

Size: 9 KB

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Employee Suggestion Form Tips

Note the tips below when making any type of employee suggestion form:

  • Consider anonymity: In the section where the basic data of the employee is collected, the entry field for the name should have an accompanying “optional” remark. This allows employees to decide whether they prefer to be anonymous in their suggestions or they want to be credited for it after it is implemented.
  • Utilize electronic forms: By using electronic forms, the company will be able to ease the process of sending and submitting suggestions since there will no longer be a need to request the form from the HR department, rather the employee can simply acquire the form from the email or website of the company.

Most importantly, the form should be simple and well-organized to retain a formal and business-like look and feel to the users and the receivers of the suggestions.

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