FREE 21+ Sample Printable Application Forms in PDF | MS Word | Excel

In order to become a part of any organisation, there is a certain procedure that goes with it. Usually, it starts off with a form which contains certain details and other information filled out by the prospective candidate. This particular form is called an application form. The use of application form prevails in various fields. Starting from admission into schools or looking for a new job, it all starts with applying for the available position using an application form. These forms are usually provided by the organisation itself and depending upon the admission role, the content is altered. In the following sections, you will learn a lot more about these forms.

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What are Application Forms?

The application form can simply be explained as the standard way of getting the basic information required from the candidates in order to know a little more about them before going forward with the procedure.

If we take the case of employment, an application form might constitute multiple other forms seeking information about the candidate with references to previous work and relatives. Also, because it provides an overview of all the candidates, it helps to streamline the candidates for the open position. Having known what an application form is, here is a detailed description of why it is used.

Why is Application Form Important?

The application form helps to provide an overview of all the candidates applying for a position. Having said that, it is also important to mention that there are multiple other aspects of an application form.

The first benefit of having an application form is that it makes the whole procedure more systematic. The records and documents help you refer back to the entire procedure.  Secondly, the application form is used to compare the candidates in order to find the best fit for the role. And, this is exactly why all the employers will need their potential employees to fill out these forms before they take the case forward.

Because these forms also contain questions that the candidate will need to answer, it provides data that would not have been provided otherwise. As this data is already formatted, it saves a lot of time and effort while sorting through all the various applications. The candidate is required to sign the form before submitting, in legally binding the information mentioned in the form. To sum up, in a single sentence, the most important use of an application form is for the employer to ensure that the applied candidate meets the required qualifications before the organisation spends some time with the candidate.

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What Should an Application Form Include?

Now that you know what an application form is and why it is used, the next question to discuss is regarding the content of this form. Well, like it has been mentioned before, the content depends on the position that it is being applied for, but there are also some standard details that are filled out in an application form. Let us walk you through it.

The basic structure of an application form starts with filling out the section of personal details. It includes the basic information regarding the candidate ranging from name, address, date of birth etc. The sections of application form develop subsequently. Next, comes the section on education.  This contains the information regarding the school, university, academic performance, etc. In certain cases, this declaration also need to include mark sheets.

In case you had work experience in the past, the next section is for the employment history and the roles and responsibilities the candidate had while they held their previous positions. Take an account of the time you worked and support it with a necessary explanation. Now that all the professional and academic details have been documented, the next bit of information talks about the interests and extracurricular activities one might be involved in.

This section helps to the employer know if the person will find like-minded people in the organisation. Post that you declare all your references; probably from your previous employer or any other organisation, the person is associated with. This is followed by the reason a candidate might be applying for the position.

Before the final signature section, comes the optional segment where there are other questions that are needed to be answered depending on what the organisation is looking for in a candidate.

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What is Standard Job Application Form?

If you have been reading this article so far then you are probably clear of what and how an application form works. The contents of the form are pretty straight forward and include everything that is relevant for the application process.

In case you are using this application form for a job and employment opportunity, it is known as a job application form. A standard job application basically contains a simple layout of a form with the information that has been mentioned in the previous section. The flow of details and information remains the same.

Starting with your name and other details, you fill out the academic details and the job history, if there is any. This helps the employer to make sure that the candidates who move on to the next round are all qualified to sit for the position as per the company policies. A cover letter helps in certain cases where the candidate needs to put out extra words to explain their performance in the previous years or the expectations from the future employer.

The process of applying for a job or any other position might have moved online these days, but the standard content still remains the same and so does the purpose. Application form might seem complicated to few, hopefully, this article explains to you how easy they are to work with.