Leave request forms are documents which are used by companies or employers to record the details of an employee’s and staff member’s leave and absences. The form is intended to be filled out by the requesting employee days or weeks prior to the date of his work leave. Nevertheless, it will still be up to the company or the manager of the requesting employee of whether the leave will be approved or denied.
Types of Leave Request Forms
Bereavement Leave Request Form – This form type is only suitable to be used by employees who are currently in the midst of a funeral or have experienced the loss of a family member due to death. Most often, companies allocate three to five days for an employee to not report at work under a bereavement leave. However, companies also need to validate the claims of an employee which is why in a bereavement leave request form, the employee will have to disclose his relationship with the deceased individual along with the deceased’s date of death and dates of funeral service.
Bereavement Leave Request Form
Crisis Leave Request Form – Crisis leave policies allow employees to take a number of days off from work in order to address family and medical needs. For this, a crisis leave request form will be the type of document which should be used by the employee. In this form, there are three sections wherein the last section is not to be filled out by the employee rather by the crisis leave pool manager. Furthermore, the first two sections of the form are for the details of the leave and the certification of the employee towards being knowledgeable about the company’s leave policy.
Crisis Leave Request Form
Educational Leave Request Form – Not every company offer educational leave benefits to employees. Nevertheless, if a company does allow an educational leave of absence, then educational leave request forms must be prepared to be used by the employees or staff members. This form will collect the basic details of the employee and his job in the company along with the starting and end dates of the semester wherein he will be attending his classes or a course program.
Educational Leave Request Form
Harassment Victim Leave Request Form – Employees who are victims of either or both workplace and domestic violence should be given time off work by their companies and organizations. This is when a harassment victim leave request form will be used. The employee who will be filing the leave form will have to disclose his general information, and he must fill out the two other sections of the form which will be for stating the leave dates, duration, reason, and the types of legal forms or documentation that the employee can provide to prove his harassment report claims.
Harassment Victim Leave Request Form
Maternity Leave Request Form – Mom-to-be employees should use maternity leave request forms to inform their employers about the number of days where they will not be able to work due to their pregnancy. In addition, the employee will also have to indicate the name of her obstetrician, the approximate date of her delivery, and she must acquire the signature, office address, and office contact number of her obstetrician in order to complete the leave request form.
Maternity Leave Request Form
Essential Details to Disclose in a Leave Request Form
Regardless of the type of leave request form that an employee will be filing, the document should have the following details to aid the company or the employer in determining and deciding whether or not to approve the employee’s request:
- Leave period and dates: This refers to the date when the employee will start his leave and the date when the employee will return to his work. Moreover, the number of days of the employee’s intended leave, as well as the shift change that he plans to have in his schedule, should also be indicated if applicable.
- Leave and absence reasons: This is where the employee can state his reasoning as to why he needs the leave and why the employer should grant and approve his request. With the employee’s explained reasons, the employer will be able to know whether or not the reason is eligible and have met the leave requirements of the company.
- Approval and justification of the employer: It is important that the employer will also define his reasons as to why the request was denied or declined. On the other hand, if the request will be approved, then there will no longer be a need for any type of justification rather notes and reminders to be followed by the employee can be stated instead.
Leave Request Form Sample
Leave Request Form in DOC
Leave Request Form in XLS
Emergency Leave Request Form
Family and Medical Leave Request Form
Military Leave Request Form
Leave Request Form Tips
Keep the following tips in mind when making and filling out leave request forms:
Be concise and accurate
When completing a leave request form, an employee should be honest with regards to his reasons for filing a leave. Furthermore, the justification of the employer in lieu of a denied leave request should also be based on the requirements of the company in order to allow the employee in knowing that his reasons are not eligible or yet accepted as an excuse to leave or be absent from his work.
Collect only the essentials
A leave request form should only collect relevant details which will be used by the company to finalize a decision about the request of the employee. Personal data and information disclosed in the leave request form should also be kept confidential and must not be accessed or be known by anyone outside the company unless with the employee’s granted consent and permission.
Instructions should be clear and specific
The instructions should be enlisted properly in the form or yet in a separate sheet with the FAQs and guidelines to be noted by the employee in submitting the leave request. In addition, the requirements which must be fulfilled by the employee during his leave and upon his return to the office can also be included as part of the instructions in the form.
Military Spouse Leave Request Form
Mission Leave Request Form
Paid Parental Leave Request Form
Shared Leave Request Form
Sick Leave Request Form
And lastly, the completed leave request form should also be recorded and be kept with the other documents of the employee such as his application forms and information forms from the beginning to the current day of his employment.
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