Hospitality is an extension of the display of kindness towards others, especially when offering and providing food and shelter to guests. Such deed is evident in most cultures around the world, most especially with Portugal, who in 2019, ranked first as the most hospitable and accommodating country in the world. It is said that the country’s locals shared a friendly and receiving attitude towards travelers and tourists. Now, it doesn’t take a country to provide the warmest accommodation to total strangers; all it needs is the heart to accomodate and provide for their needs.

FREE 34+ Accommodation Request Forms in PDF | MS Word | Excel

1. Reasonable Accommodation Request Form

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Size: 207.7 KB

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2. Employee Accommodation Request Form

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3. Accommodation Request Form Sample

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4. Accommodation Request Notice Form

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5. Job Accommodation Request Form

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6. Physician Accommodation Request Form

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7. Accommodation Information Request Form

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8. Accommodation Request Assessment Form

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9. Approval Accommodation Request Form

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10. General Accommodation Request Form

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11. Distance Testing Accommodation Form

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12. Workplace Accommodation Request Form

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13. Simple Accommodation Request Form

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Size: 129.6 KB

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14. School Accommodation Request Form

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15. Special Accommodation Request Form

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16. Accommodation Request Questionnaire Form

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17. Employment Accommodation Request Form

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18. Job Applicant Accommodation Request Form

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19. Student Accommodation Request Form

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20. Disability Accommodation Request Form

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21. Accommodation Booking Request Form

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23. Testing Accommodation Request Form

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Size: 55.1 KB

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24. Test Accommodation Request Form

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25. Guest House Accommodation Request Form

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  • PDF

Size: 166.6 KB

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26. Medical Accommodation Request Form

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  • MS Word

Size: 11.8 KB

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27. Professional Accommodation Request Form

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  • MS Word

Size: 76.6 KB

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28. Accommodation and Modification Request Form

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  • MS Word

Size: 6.3 KB

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 29. Event Accommodation Request Form

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Size: 8.0 KB

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30. Short Term Accommodation Request Form

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Size: 66.0 KB

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31. Travel Accommodation Request Form

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  • MS Word

Size: 25.7 KB

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32. Attendance Accommodation Request Form

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  • MS Word

Size: 50.7 KB

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33. Religious Accommodation Request Form

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  • MS Word

Size: 4.0 KB

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34. Temporary Accommodation Request Form

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  • MS Word

Size: 500.8 KB

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35. Special Needs Accommodation Request Form

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Why Offer the Warmest Accomodation to Guests?

The warmest accommodation that one can offer towards someone they know, lest related to them, is an easy feat that anyone could do instantaneously, in a blink of an eye. Yes, we may have extended such a gesture or, at least, have experienced it before,  as well. Yet, however, the same cannot be said if one has to offer such a gesture to someone who is a total stranger to us.

The gesture of accommodating a total stranger can be seen in the biblical story of how the couples, Mary and Joseph, sought shelter on the eve of the Lord Jesus’s birth. It was during this fateful evening that an innkeeper accommodated the couple and provided them shelter in a manger or the lower ground of the house, as it was the only place available at that time. Despite the couple being a total stranger to the innkeeper, the latter still extended the gesture of hospitality towards them.

Offering and extending the gesture of hospitality and accommodation is not just a gesture of kindness or charity towards a fellow human being, but also, a way to expand your reputation for being a good host as well. And a good reputation, as we all know, has a habit of jumping from ear to ear and even crossing borders — the wonders of what word of mouth could do.

Why Require Accommodation Requests Prior to a Visit?

Providing class-a accommodation to guests and visitors does not happen at the snap of a finger. Think of five-star hotels and the lengths that the people backstage have to go through to make your stay, as their guest, as comfortable as possible. All of these are made into reality by meticulous preparation, the kind of preparation made possible by giving prior notice of the visit.

Preparation is an essential element that makes a guest’s visit as comfortable as possible. This is where information about their preferences are collected. Aside from that, information about the guest’s medical history also allows them to address emergencies that may arise, such as food allergies or allergic reactions from cosmetic products, which are very common but deadly if not dealt with. More importantly, it will also allow hosts to efficiently plot their guest’s itinerary and insert some other fun activities to save them from boredom.

Prior notice and advise can be done in so many ways, and to easily do that, request forms such as accommodation requests can be used by your guest in giving prior notice of their arrival. Another thing that you can do is to inform them of when to submit or mail the request before the date of the visit itself. This way, you and your staff could make the necessary, yet, ample preparations to attend to what your guests need and want during their visit.

Accommodation Blunders of the Recent SEA Games

Whether it is the quality of food and the varieties being served or the overall layout of the room they are staying in, accommodation is a big deal among guests, most especially among foreign visitors. The 30th SEA Games would have been a moment for stardom and redemption for the Philippines—the host for this current international athletic and sports events. However, if it hadn’t been for the “alleged” blunders that plagued this prestigious event, the effort to save face would not have been so futile and disastrous, to the end.

The news of poor and ill-conceived planning on the host country’s end circulated and spread like wildfire in the pages of various social media sites. Images of athletes sleeping on a hotel lobby and on other places not intended for sleeping, unfinished stadiums, incomplete facilities, and “kikiam or ngoh hiang,” popular street food and snack in the Philippines, reportedly served to athletes and the lack of food choices won the day, instead of the host country’s own heroes. The images that would be added to the list of blunders and mishaps by countries who have hosted the SEA Games in the previous years.

For sure, a prior notice of arrival and accommodation request has been sent to the host country months before the event took place, months worth of time, enough to prepare all the necessary pre-requisites to run such an event successfully. But if it weren’t for the blame game and other circus acts displayed by the host country’s politicians, the event would have been a monumental success—and a chance to save the country’s image stained by its infamous drug campaign, for a meantime.

Equality Among Men: Accommodation for Employees with Disabilities

It is said that “All men are created equal” these are the words penned by one of America’s founding fathers, Thomas Jefferson, when he authored the declaration of independence. And, among the things declared in the document is the right to life being inherent and inalienable from man’s natural existence. These words and its declarations laid the foundation that immortalized America as the land of the brave and the free.

Equality and the right to life, being the qualities and ideals that America’s brand of democracy has been known for since its founding, is more recently cemented in a series of laws enacted to safeguard these rights and further the ideals of equality that founding fathers fought for in the past. One of these laws is the Americans with Disabilities Act of 1990, which aims “to make sure that people with disabilities have the same rights and opportunities as everyone else.” it also gave persons with disabilities the right to be protected under the existing labor and employment laws. By which, employers are “prohibits employers from discriminating against employees or applicants with disabilities in all aspects of employment, including hiring, pay, promotion, firing, and more.”  Furthermore, employers are also required to provide reasonable accommodation to such employees, as well.

Reasonable accommodation in the workplace entitles an employee to request their employers for facilities that cater to their needs. Such entitlement for due accommodation requires a request to be submitted beforehand, prior to starting the job itself or upon applying for the job. A request for reasonable accommodation must include and detail the particulars for an employee with a disability to perform their jobs more efficiently.

The Americans with Disabilities Act, along with the right to request a reasonable accommodation, is a testament to America’s commitment to providing equality in all sectors of society. It is also a commitment to guarantee that every American, regardless of race and religion, disabled or not, enjoys the right to life as guaranteed by the constitution. Thus, living up to the title of the land of the brave and the free.

How to Help your Clients in Submitting an Accommodation Request?

Accommodation requests work just as easily as setting an appointment, whenever we plan to visit the good doctor for our annual checkup. What it does is that it gives us enough time to prepare for our client’s or guest’s visit, and make it as memorable and comfortable as possible for them. Aside from that, it will also allow us to prepare for contingencies that may arise during their stay or visit. Thus, also enabling us to customize further and tailor-fit a client’s visit to suit their needs.

An accommodation request submitted before their arrival or date of visit must include the following details in it. Details such as medical history like past allergic reactions from food and cosmetic products will allow you to avert potentially lethal emergencies as well as the cost of shouldering hospital bills. It also allows you to know which things tickle their senses like favorite food, place of culture that they would like to visit, and fun activities, small things that you should provide that will say a lot of things about you as a host.

Incorporating accommodation requests to your business’s marketing arsenal is one of the best ways to boost its visibility to the general public. Placing it on your website offers them an insight into what a good host you are, and, the things in store for them upon their visit. But, here is the catch, you have to make it as convenient and familiar to your client as much as possible. And here are the ways on how to do it:

Step 1. Choose to go Online

Choosing to go online could be the best decision that you can make for your business. In fact, a lot of businesses took that path, much to their success. From placing orders to making payments, the future of doing business is online. And with that being said, it’s also fitting that you embed an accommodation request on your site, as well. By doing so, you’re not only giving your clients the convenience of setting a schedule for a visit, but also giving your business an extended reach and worldwide visibility, as well.

Step 2. Provide Instructions in Easy to Digest Sentences

Before you can proceed with creating a page dedicated to placing accommodation requests from clients, the first thing that you should be busy about is to provide easy to understand instructions for them. Depending on your client and the field of business you are into, your instructions should be constructed simply and easily understood, that even a five-year-old can easily follow it. However, be careful in choosing the words that you’ll use in your sentences while making it as familiar to your clients. Please practice due and proper restraint.

Step 3. Make it User-Friendly

Aside from making your instructions easily digestible as you can, another way to entice and encourage your clients to visit your place is to make the page’s user interface as friendly as possible. To do that, all you have to do is to ask your self particular questions. These questions could be, “what is the most convenient position for me to click those buttons” or “where to put the fillable spaces and fields.” And to answer those questions, the key is to strategically place each button in a position that maximizes optimal visibility. Remember, people, see and remember things more quickly than hearing or smelling them.

Step 4. Embed Request Forms in Your Site

The point of dedicating a page for accommodation requests is for your client to know your business more intimately like they know every inch of their personality. And, it is also for encouraging and enticing your clients to visit your place of business as well. And what better way to do that is to embed your accommodation request forms to your website. Upon embedding a request form on your website, make sure that the fields for information are clearly indicated and labeled accordingly to your needs. If, for some instance, that you don’t have an existing accommodation request form in your inventory. Simply choose from a wide variety of samples and templates listed in this article.

Step 5. Follow the KISS Principle

More importantly, on making or incorporating an accommodation request form in your site, make sure to make it as familiar to your clients as possible. Doing so helps your clients easily navigate the page and follow its instructions as well as entice them to make appointments for a visit. Also, it will make them fill in the form as accurately and correctly as they can. Aside from that, it will also allow you to effectively gather information about your client, especially their preference, quickly and easily.

Success is what a meticulously planned and prepared accommodation does to a business. And, success also says a lot of what a gracious and good host you are. Thus, knowing what you’re guest need and want enables you to provide for them and make the duration of their stay or visit, as comfortable as you possibly can. To do that, guests must also do their part by making their visit known to you beforehand. It also enables you to display an impeccable degree of hospitality that you and your business will be known for — thereby giving you the desirable reputation that would echo from mouth to mouth and ear to ear. Or, a one step closer to sealing a business deal, if such was the nature of the visit.

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