The increased movement of goods of commercial value allowed a number of innovations and improvements in the field of transportation. The need to move large quantities of raw materials and finished products brought about by the Industrial Revolution in the 18th century made this possible. It was during this era that manufacturing allowed the efficient production of goods on a larger scale—so large that it was beyond the local economy’s capacity to accommodate. Because of this, efficient modes of transportation are needed along with paperwork such as transportation requests and handling request forms.
What Is a Transportation Request?
A transportation request is a formal request an individual or organization makes to move certain goods or transport them from one point to another. These are usually applicable in industries that are engaged in the import and export business, manufacturing, and others. Additionally, transportation requests cover every mode of transportation, whether it is on the land, sea, and air—Prime movers, Freight trains, Cargo vessels, and Air cargo freighters.
The Elements of a Transportation Request
Like every formal request, transportation requests are also made up of various elements. These elements are used so that dispatchers and the senior management can track, inventory, record, and account for vehicles or vessels, transported goods, and costs that involve such an activity. Listed below in this section are the elements that made up a transportation request.
Since the transportation of goods involves moving from one place to another, documenting where these goods will go and where they come from allow dispatchers to track and inventory the materials and vehicles used. Also, knowing where they’re going also allows the logistics team to plot the most efficient and fastest route that transport vehicles should take—in the case of prime movers. And, knowing where to move these goods also enables the sender to deliver the goods to its intended recipient.
Time and Date
Transportation of goods is a time-sensitive endeavor. That is why time and date a crucial element in a transport request as the goods that are subject to transportation needs to arrive at its final destination in a timely manner. Thus, both the departure date and time as well a that of its arrival should be accurately recorded and indicated on its face. Indicating both only allows the sender as well a the recipient to track and anticipate its arrival.
Details and Information
Documented requests such as transportation requests needed to be as detailed as possibly be, most especially if it involves the moving of goods of commercial value. The information that should be indicated in a detailed manner includes the details of both the recipient and sender, their respective addresses, and contact information as well. This is not only for records keeping purposes but also for tracking, as well.
Transportation request should also include a detailed list of the items or goods that will be transported. This detailed list should include the name of each good for transport, its quantity, and a brief description of each. The list will enable the loaders and the checkers to ensure the quantity and contents of the cargo before its departure and the ease of preparation of a packing list by the logistics department, as well.
Steam Power: The Power that Moved the Industrial Revolution
Prior to the invention of steam engines, goods and people used to travel miles and days before they can arrive at their respective destinations. They would either travel by land on wagons, on foot, or by water with the use of ships, boats, and barges—relying on natural forces and brute animal strength. This slow process was the main reason for the slow progress of the global economy.
However, transportation and the global economy will soon change with the invention of steam-powered engines in the 17th century. The first steam engine was invented by Military Engineer Thomas Savery while finding ways to solve the problem of pumping water out of coal mines. The engine then underwent a series of improvements, which eventually became the steam engine that is widely used by factories, ships, and locomotives throughout the industrial revolution.
The engine itself changed not only the face of trade and commerce around the globe but also the way people and goods moved around, as well. Steam-powered engines became of common usage among factories that it enabled industries to produce double the capacity than what they normally could. And because of that, it also provided the need to move such a huge quantity of goods around the market. This then led to the engine to be employed on some modes of transportation such as trains and ships.
The application of steam engines in transportation allowed to move manufactured goods around the globe in a efficient and quick manner. The efficiency and quickness that the steam engine provided was something that was unseen before. This led to the further expansion to the west in the US with steam locomotives plying the transcontinental railroad from east to west, and, the western world extended reach to the far-east by steams ships.
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How to Submit a Transport Request
Whether you’re moving cargo, livestock, or any goods for trade and commerce, each and every delivery and trip require to be recorded for tracking and documentation purposes. Also, each and every trip means there will be money involved through expenses such as fuel, food, and toll expenses. This means that transportation requests are not only for documentation and tracking but also for financial reporting and accounting as well. If you’re in a senior management function looking to transport articles through sea, air, or land, it pays to have the basic know-how on submitting a transportation request. Listed below are the steps on how you can accomplish it.
Step 1. Obtain a Transportation Requests Form
Before you can submit a transportation request to the logistics division or any concerned department, the first thing you should do is obtain a transportation request form. You can opt to get the document straight from the logistics department yourself, or if your company has no logistics capability of its own, you can go ahead and download one online to speed things up. You can find, choose, and download a variety of transport request forms in this article for free.
Step 2. Fill out the Transportation Requests Form
Next, after you get your hands on the transportation requests form of your choosing, proceed immediately on editing it. To edit the form, all you need to do is to answer the spaces with the information that is asked for. The information that the form will need will range from personal up to the details of transportation. And, when filling out the transportation requests itself, make sure to fill them out accurately as you possibly can.
Step 3. Specify the Mode of Transport
Additionally, the most important thing that you need to specify in your transportation request form is the mode of transport involved in the movement of freight and cargo. This is important because of the goods subject to transportation would vary in size and weight, which also means variations of fees and rates that will apply to the goods themselves. Aside from that, you should also see to it that the details of the vessel, such as its name, registry number, and trip number, should be accurately and correctly written. Also, do not forget to write the container number/s accurately, as well.
Step 4. Print and Sign the Transport Request
Then, after completely filling out the transportation requests form, the next thing that is left to do is to print the transportation requests itself. You can print the transportation requests using your office printer. Then, affix your signature on the signature block found on the bottom part of the transportation requests. And if possible, print multiple copies of blank the transportation requests for your future use, as well.
Step 5. Submit the Transport Request
After completing all the previous steps, the last and final step is to submit the transportation requests to your company’s logistics department or provider. By submitting the transportation requests, the logistics department will then prepare the necessary documents for the goods subject to transportation such as customs clearance papers, packing lists, and commercial invoices. After the transport papers are prepared, they will then arrange the loading and dispatch of the cargo for transit to its final destination.
Transportation – Is the carriage and transit of cargo and passengers from one point to another.
Dispatch – The act of sending off vehicles or vessels to a destination.
Freight – Are good or articles transported in bulk by sea, air, or land, or a combination of the three.
Passenger – Is a person traveling on-board a vessel or vehicle aside from the pilot or driver.
Delivery – Is the act of delivering goods such as letters, parcels, and other items to its recipient.
1. Where are transportation requests used for?
Transportation requests are typically used for requesting the transportation of goods outside the country’s border and even inside, as well. Aside from that, these documents are also used for requesting to have certain modes of transport available for the purpose of moving these goods, as well. Also, transport requests are also used in the preparation of other documents such as customs clearance forms and packing lists as the details needed in those documents are contained in the transportation requests itself.
2. Are transportation requests applicable to any modes of transport?
Yes. As mentioned earlier, transportation requests are used in requesting transport to be available for moving goods from one point to another. By that, it means that the goods subject for transport will either have to be carried by land vehicles, sea vessels, aircraft, or the combination of the three. And, when planning to use a certain mode of transport for the moving of goods, a transport request has to be filed so that the mode of transport requested prepared for the loading of the goods.
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