Verifying data is a very important step to take to make sure that the information that you have at hand or are receiving are not just reliable but also authentic. Companies from different fields and industries implement data verification processes to ensure that the people within the organization are trustworthy and can affect the operations positively. This is very evident during the hiring process as companies need to ensure that they hire prospective employees who’s experiences are real and based on actual industry immersion.
Verification is also one of the most critical steps in the decision-making processes of a business or a company. Being able to gather accurate and genuine information is the key to a business’s success, while failing to do so might just lead to a succession of bad decisions that could negatively impact a company. Misinformation will most especially hurt smaller startups.
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What Is Data Verification?
Data Verification is a screening process that is meant to bring out the truth, verify authenticity, and to assess the validity of information. Most companies conduct verification procedures because it allows them to validate that the person they are giving access to the company information is credible and reliable.
Businesses in finance, companies that are in the process of recruiting and hiring employees, or landlords who are picking out potential tenant applicants are examples of organizations that typically conduct verification processes. Verifying information generally requires the acquisition of data. When making verification forms, you need to create a layout that can showcase the relevant details that are needed to be presented to the people involved in the transaction. An effective format and content structure can also help the entity who will validate data have an easier time within the entire process execution. It will be easier and more convenient for you to make the specified tool by browsing through our form samples and templates in PDF format.
How Important Is Data Verification?
1. Decreases the Risks of Fraud
Competition is tough in the real world, which is why some people resort to making up information or exaggerating it. Data verification is helpful when it comes to assuring that the professional background of an applicant is real and can add to the effectiveness of business transactions and operations. Doing background check can save companies both money and time as they can hire employees that are truly capable of doing the job functions that they will be tasked to do upon employment.
2. Allows Accurate Information Collection
As applicants come from different backgrounds, it is the duty of a company to ensure that the qualified applicants that they will hire are honest about the information that they have presented during the hiring process. The abilities and qualifications of applicants can directly affect the operations which is why it is essential that the professional and personal past of applicants must be checked. For a company, executing a background check should give most focus on the information that is relevant and essential to the business’ nature and transactions.
3. Aids in the Protection of the Company’s Confidential Data
Hiring a new employee is equivalent to letting another individual know confidential information about the business. If proper background checking will be done, the company can hire an employee that can be trusted especially when it comes to issues that are needed to be resolved within the bounds of the organization.
4. Helps to Maintain Security and Protection
Background check does not only secure and ensure the safety of people; but also of information, the vicinity where processes of a business is done, and transactions were various entities are involved. Companies and organizations are always at threat in terms of people who have ulterior motives. Hence, it is very important for these bodies to have a solid background checking procedure so they can protect their name, their brand, and the people that they are associated and/or involved with.
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It can oftentimes come as a shock to know how some job applicants take extra lengths to land a job by providing false information on their resumes. This is the exact reason why employee verification is essentially needed in the workplace. One of the most important aspects of hiring an employee is the information they provide about their work experience.
Doing an Employee Verification on potential candidates should help you detect any false information about the employment given, an exaggeration of job positions or responsibilities, and the possibility of indicating fictitious employers or the dismissal from a previous employer. Here are some of the main points on why it is suggested for you to do a background check before accepting a qualified applicant:
To know whether an applicant is telling the truth or not. There are people who are given the gift of gab. Some of them can use it for their advantage, but in a wrong manner. There are candidates who can be too impressive during the interview but could not walk the talk once hired. This can be due to the false information being shared during the hiring process. If you would like to veer away from this scenario, make sure to investigate on the work history and personal background of the applicants that you would like to give a chance to be a part of your business.
To identify the inconsistencies of the details presented by an applicant, if there are any. Some applicants may specify real information but they can still be guilty of tweaking a few information either about their personal life of work experiences. Having verification from the character references of the individual along side observing the consistency of the answers of the applicant in different phases of the hiring process can help the company see which details are needed to be cleared or counter checked again for validity.
To measure an applicant’s real abilities and qualifications. Background verification should always be seriously considered and implemented as the work functions that will be given to qualified candidates based on interview, examination, and background check results require specific skills, knowledge areas, and abilities. Especially for higher level positions, experiences in the industry is important as well so the company can assure that they hired an individual that can provide great value to the business. Being able to measure what applicants can truly bring to the table once accepted for work will help the business have efficient and effective choices with regards to hiring their prospective employees.
Tenant Verification is important because it allows the landlord to look into a potential candidate’s rental history and his capacity to pay. Running a credit check on a tenant and verifying if he has a stable job allows landlords to determine if the renter has the potential to pay his monthly dues. Contacting previous landlords will also allow you to verify if the applicant does not have a history of eviction or has not been sued for causing damage to a property.
A Rental Application Form is the best form of defense against irresponsible tenants because it allows you to collect data that you need to verify their character and helps you pick out tenants who are falsifying their information. Rental Applications should require an applicant to provide the following information. Here is a list of information that is required in a rental application that can help you in conducting a background check:
Personal data pertains to the applicant’s name, date of birth, Social Security number, driver’s license, address, and contact information.
Employment History and Source of Income
Here is where applicants provide a list of their current and previous employers going back to at least 5 years as well as their salary information.
The residency of an applicant should also be considered when doing a background check. Some applicants tend to rent a space if the location of the business is far from where they live. Looking at the rental history of an applicant can help you counter check details of his/her work locations and the duration that he/she allotted in a particular place.
All processes should have an organized step-by-step guide. When conducting background checks, you should always keep in mind that a consent form should first be filled-up by an applicant. May it be for a job application, credit checking or verification of residency or rental history, make sure that an individual is well aware that he/she will be subjected for background checking. This way, proper expectations will be set between you and the applicant and you will not be sued for invasion of privacy. Take note that laws pertaining to conducting tenant verification vary from state to state. Not all states permit landlords to conduct checks on an individual’s criminal record or credit history.
If we are going to talk about rental verification alone, it is essential for unit/property owners including landlords to have a process that can showcase the measures that should be considered for them to identify whether they will accept an individual or not for tenancy. An applicant should pass all the minimum requirements needed to prove his/her clean records when it come to legal matters, security, and following the rules and regulations of the previous spaces that he/she rented.
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Insurance Verification is the process of assuring that the agreement between a patient and his/her healthcare provider are clear, accurate, and updated. The services of a specialist is needed for insurance verification as there are processes that should be considered to ensure that the benefits that a patient needs are provided based on specific guidelines made before the agreement transaction.
Address Verification is commonly done by companies to know the residency status of applicants. However, there are other organizations that also execute address verification for different reasons. Some address verification can be done for the purpose of academic enrollment, visa application, job hiring, credit card application and even for tenancy processes.
The entire procedure of address verification can be applied if an organization would like to check the applicant’s permanent address, present address, or even both of these. This will allow the business to have an idea on the mailing address of the individual. It will also help validate the address given by the applicant. More so, the information that will be gathered in this process will also be recorded on the database of the company.
Validating the information that you obtain from people and organizations is not a matter of trust issue, but rather a method of protection. In a world where people lie, cheat, and steal, it is always better to be safe than sorry. Verification Forms can help you obtain the consent of an individual in performing validating or verification processes to help you screen applicants or employees. This also helps to ensure that you are putting your trust on the right people. You can download our Verification Forms and other Sample Forms that come in PDF. We also have a wide array of Employment Forms, Payroll Forms, and Agreement Contracts.
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