Due to the low supply of job positions and a growing rate of unemployment or employee retrenchment, creating a job opening can lead to a long queue of applicants all vying for one position or limited slots. Because of this, the urgency to score a job has become so competitive that applicants will do anything to win the title.
An Employment Application Form, otherwise known as a Job Application Form, is a recruiter’s first line of defense against job applicants who are not qualified for the work position they are applying for. With the use of an Employment Application Form, recruiters will be able to determine which applicants best fit certain positions and which ones don’t.
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Employee Application Forms are integral in the recruitment process; however, some people do not find Employee Application Forms a necessity and they end up highly relying on an applicant’s resume or a curriculum vitae. The details that are incorporated in an Employment Application Form and a resume are more or less the same; however, the uses of both types of paperwork may differ greatly.
Some employers provide Employee Application Forms for an applicant to fill out. This is typically given when the applicant is asked to drop by the office and fill out the form manually or online. Companies, employers, or recruiters often rely on good faith that the information an employee has indicated in the form is authentic. The information provided in an Employee Application Form is also helpful for an employer because it allows the company to have a record of an applicant who may be used as a reference in the future if ever the applicant gets hired.
There are a lot of other reasons why employers choose to let applicants fill out an Employee Application Form. Below are the top reasons as to why they choose to do so:
More Efficient and Helps to Save Time
An Employee Application form is a standardized form that has been prepared by the company and is filled out by all job applicants. When a company uses one standard form for all its applicants, it ensures uniformity. Because of this uniformed format, recruiters will eventually be accustomed to its contents and sections, allowing them to quickly and efficiently navigate through the pages, thus allowing recruiters to save time and quicken the recruitment process.
A resume, on the other hand, is designed and formatted by an applicant – and different applicants mean different resume templates. The downside of relying on a resume is that it is not feasibly efficient to work on. Resumes do not have a fixed format, and different applicants follow different resume templates. Meaning, if a recruiter wants to check on an employee’s educational background and employment background, he will have to go through several pages, scanning for the particular page that carries the information he is looking for. Whereas if he uses an Employment Application Form, he will be able to proceed directly to the section he knows carries the information about the person’s work history and educational background.
Enables a Thorough Screening of Employees
A sad reality is that jobs are scarce, leading to rough and tough competition among applicants. In order to keep up with the competition, applicants have resorted to declaring false details in their resumes, determined to land the job. This is the main reason why employers and recruiters have to establish a thorough screening and employee validation process to protect them from applicants who are not genuinely qualified for the work position.
You’d be shocked to know the number of applicants who falsify the information that they provide on their resumes, or applicants who conceal ugly employment background information during interviews. By using an Employee Application Form, employers and recruiters will be able to find inconsistent data that is provided by an applicant in his resume and in his application form. Its can be pretty easy to whip up a resume that makes the applicant look outstanding and stellar; however, it will be quite difficult to keep up with inconsistent information or made-up info when applicants are asked on the spot.
Helps Employers Profile Applicants
Because recruiters and employers can have quicker and easier access to an applicant’s personal data, employment background, and educational background with the use of an Employee Application Form, they will also be able to profile employees better. Employee Applications serve as a quick outline of an applicant’s history and details, and a summary is the equivalent of quick access and better understanding. If an employer is able to quickly understand a candidate’s work and educational background, he will be able to quickly determine which department or team to assign him to so that the potential employee can maximize his skills, talents, and abilities.
An Employment Application Form does not generally follow a fixed template, and there are no set guidelines pertaining to the details that need to be incorporated within an Employment Form. Hundreds of Employment Application Forms, Job Application Forms, or other types of Employee Forms can be downloaded online to help you save on time and money, and save you from the hassle of having to whip up an Application Form from scratch.
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Below are some details that you might want to include in your Employment Application Form:
Employee Personal Details
Typically, an Employee Application Form should require an applicant to provide essential personal details in order for employers and recruiters to identify him and connect with him afterward. Personal details may include but are not limited to an applicant’s complete name, date of birth, age, address, e-mail address, phone number, and mobile number.
Job Position Applied For
This section of the Employee Application Form enables employers or recruiters to profile an employee into the exact job position he is applying for and inquire if he is wiling to work for the company on a full-time or part-time basis.
Details about an applicant’s educational history are crucial when applying for a work position because some positions require the fulfillment of certain educational attainments in order for an applicant to qualify. Senior or high-level work positions, for example, may require an applicant to have a bachelor’s degree while other low-level work positions might not.
An applicant’s employment history is considered to be the most important section of an Employee Application Form because this allows a recruiter or an employer to check on an applicant’s previous and current employers. This way, employers will be able to validate and screen through a candidate’s work background and determine if he is qualified for the job.
An applicant’s employment history also allows recruiters and employers to see if he fits the required number of years of experience. Some work positions, particularly high-level ones or supervisory and managerial positions, typically require an applicant to have at least 4-5 years worth of experience so they can easily assume the position without requiring a long period of time for training.
Providing details about an applicant’s work history also allows recruiters to connect with previous and current employers and ask them about the individual’s work ethics, character, history of misconduct, etc.
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Employee Application Letter
If you are an employee seeking employment, then you might be looking for ways to make an effective employee application letter. Below are some recommended tips to help you create a strong employee application letter:
State Your Intentions
Your employee application letter should start off with a simple explanation of the purpose of your letter. Mention the job title and the name of the company that you are applying for, as well as how you came across the job listing. The first paragraph of your letter should be short and direct to the point. You can briefly mention some points that would make you a strong candidate; be sure to make these concise.
Do Not Provide Redundant Details
Provide details in your employee application letter that cannot be found in your resume. Application letters and resumes typically go together; therefore, details provided in your resume will be redundant if they are also provided in your application letter. You can provide a more personal feel to your application letter by providing a short narrative of your work experience and your career.
Provide Good Supporting Details
While you are sharing your career narrative, offer details about your experience and background that would give you an edge over all other applicants. This would be the perfect time to share your achievements, strengths, talents, and skills.
Make a Memorable Ending
Use your application letter to create a lasting impression. Include a thank-you at the end with your contact details should they have further questions or follow-ups.
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