According to the Pew Research Center, the rate of renters in the US has increased since fifty years ago. And although this is good news to landlords, tenant screening becomes necessary too. One of the ways to verify and check a tenant is by requiring a recommendation letter. The letter must be from the tenant’s former landlords to prove and confirm the tenant’s claims.
What Is a Tenant Recommendation Letter?
A tenant recommendation letter is a document that landlords use to endorse a tenant. The recipients of the letter would be the prospective landlords of the tenant. The purpose of the letter is to help the landlords in screening tenants for their property. It must state the recommending party’s feedback of the tenant and the details of the tenancy. The address of the recommender’s rental property is also necessary to state in the letter. Furthermore, the letter can also have the landlord’s contact information and signature.
List of Tenant Recommendation Letters
Landlord Agency Tenant Recommendation Letter
Mortgage Tenant Landlord Reference Recommendation Letter
Positive Landlord Reference Recommendation Letter
Tenant Recommendation Letter in DOC
Tenant Recommendation Letter Sample
Tenant Recommendation Request to Landlord Letter
Types of Tenant Recommendation Letters
Below are some of the types of tenant recommendation letters that landlords can use:
1. Landlord Agency Tenant Recommendation Letter
This is the type of letter to use for landlords associated with agencies. In the letter, the logo and letterhead of the agency are at the header. The name of the recipient and the date of the letter will be the next data to state below the header. The title is then placed after the date and at the center in bold font design. The first two details to disclose in the letter would be the tenant’s name and the property’s address. Other details to include are the rent period and amount.
2. Mortgage Tenant Landlord Reference Recommendation Letter
This letter aims not only to refer a tenant but also to verify the previous tenancy of the tenant. Two important parts of this letter are the third and fourth paragraphs. The third paragraph specifies the residential complaints the tenant faced. While the fourth paragraph is for the types of eviction notices served to the tenant.
3. Positive Landlord Reference Recommendation Letter
This letter is for landlords who are sure that they will send a positive recommendation. Tenants who were obedient, honest, and pays on time are the ones who will have this type of recommendation.
4. Tenant Recommendation Request to Landlord Letter
Compared to other types of letters, this is not used to refer tenants. Rather, it is for the previous landlords. The tenant will be the one to use this letter. He must fill in the letter with data and statements about his intenttion to rent a specific property. It should also include instructions and guidelines that the previous landlord must follow. And if there are documents enclosed with the letter, the tenant must enlist the documents. The list should be at the bottom or last part of the letter.
How to Create a Basic Tenant Recommendation Letter
A basic tenant recommendation letter will have the layout of a formal letter. Follow the steps below to begin creating the letter:
Step 1: Open and Prepare a New Blank Document Sheet from a Word-Processing Software
Microsoft Word, Apple Pages, and GoogleDocs are the standard options to choose from. Word-processing software applications and programs are preferable for creating documents and legal forms. Editing is convenient when using these programs. Moreover, customizing the margins and fonts is important to prepare the new sheet.
Step 2: Place the Rental Property Address, Date and Address of the Recipient
The rental property address is the address of the sender. This should be at the topmost center part of the letter. On the left side below the address would be the date of the recommendation. This is then followed by the recipient’s complete address.
Step 3: Add a Title
The title must either be in bold, italic or underlined to set it apart or emphasize it from the rest of the texts. The size should also be more significant and should be at the center, aligning the rental property address.
Step 4: Use the Right Salutation
There are different types of salutations to use for letters. Addressing with formal correspondence would need the usage of “Dear Sir/Madam” salutation. While “Dear Mr./Mrs.” are suitable for personal letters. And if the recipient’s name is unknown, then the basic “To Whom It May Concern” salutation would be the best option.
Step 5: State an Introduction
The introduction should have a greeting to the recipient and the purpose of the letter.
Step 6: Add the Body of the Letter
The body will be for the details of the recommendation and the previous tenancy. Also, the body must have statements of whether the tenant is recommendable or not.
Step 7: Include a Closing Remark
The closing remark will serve as the conclusion of the letter. Thank you, statements, and contact details are some of the data to include in this part of the letter.
Step 8: Place a Signature Line
The signature line must have the name of the sender or the landlord with his signature on top. If the landlord is working with a rental property company, then he must also state his job position. This allows the recipient to know that the landlord or sender is an authorized person.
Checking and reviewing the contents of the letter will be the next step. And the last step is to print out the letter and send it to the recipient right after.
When sending the letter, it should be in an envelope marked with the address of the recipient. It is important to inform the tenant of the day when the letter is being sent, either by using the post office or online.
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