Documenting one’s death is as important as recording the time and place of one’s birth. This can be done by promptly completing specific documents and submitting these documents to the State’s registrar or agency who will be making a certificate form to serve as an instrument or tool in proving the death of a decedent. The certificate which will be made by the agency or the registrar is known as the death certificate form of the decedent or the deceased person.

Death Certificate Form Sample

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What Is a Death Certificate Form?

Death certificate forms are important documents to be attained by an individual who is a relative of a deceased person. With a death certificate, an individual can prove that a person has already passed away and that the death of that person was verified and validated by the authorities such as the medical staff and the registrar of the State. Another reason why these forms are important is due to the need for authorities, specifically the government, to have accurate records of the State’s citizens especially those who are beneficiaries of programs and financial aid assistance. Knowing and updating the information of those who are involved in those programs and offers will allow the program organizer to adjust their budget as well as open up places for new applicants who can fill in the vacant slots left by the deceased.

When Are Death Certificate Forms Useful?

There are several instances or situations when a death certificate of a deceased relative becomes beneficial to have. Below are some situations where this type of certificate form must be presented by the relative of the decedent:

  • Claiming various benefits – In claiming the insurance coverage as well as the pension benefits of a deceased person, the authorized relative who is either the decedent’s spouse or next of kin should be able to submit a verified and an official death certificate form. The form will then be received by the financial aid provider of the insurance company as they will determine how much will be given to the claimant of the deceased insurance policyholder. Additionally, other forms can also be required by the financial aid provider especially if the claimant is not directly related to the decedent such as a mere relative or a grandchild whom the decedent chooses to leave his benefits or have named him as one of his beneficiaries.
  • Managing the owned properties of the decedent – Along with the death certificate proving the decedent’s death, a signed and documented last will and testament must also be presented to the attorney who will be executing the process of distributing the properties of the decedent. And although most processes include lengthy trials, the relatives or the people whom the decedent trusted to receive a portion of his properties upon his death should be able to prove themselves on the court by presenting essential paperwork that states their relationship with the decedent and their eligibility in being the property heir. Moreover, the rules and regulations of the State or country where the trials and the property cases are being filed, should also be taken note as there are different laws that may affect the property distribution.
  • Updating a marital status – The decedent’s spouse should be able to update his or her marital status. If the spouse is a woman then she can inform the registrar of the State that she has become a widow. On the other hand, if the spouse is a man, then he will become a widower. By updating their marital information, they will be able to have a legal benefit to being able to marry again. Once again, the number of years whom the decedent’s spouse can be allowed to remarry will depend on the rules of each State and country where the marriage will take place.

Examples Varieties of Death Certificate Forms

Every death certificate form will vary on when it is used by the user and what information is being focused on the document itself. Additionally, whether there will be a process to execute upon the submission of the form or not will also be one of the factors which will distinguish each variety:

Death Certificate Amended Form – This is the variety of death certificate form which is suitable to be used by individuals whose aim is to update the medical information of a deceased person. There are five sections in this form variety. The first section is the registration section where the applicant or the person who will be amending the information will be able to state the vital records of the deceased individual. In this section of the form, the name of the medical certifier, the deceased’ date of death, the name of the deceased person, and the type of information which are not yet available in the reports and records of the deceased. The second section of the form will be allotted for determining the deceased’ cause of death and whether or not there was an injury involved. The type of injury which was attained by the deceased, where he got his injury, the date of when the injury was obtained, and the description of the injury will all be disclosed in this section of the form. Moreover, the third section of the form details the procedure which was executed by the medical staff as they attended to the medical needs of the deceased’ relatives. Whether or not there was an autopsy conducted or if tobacco use and other habits of the deceased caused his death will be indicated as well. The fourth section of the form will explain the deceased cause of death which will lay out the chain of events leading to the death and the interval for the onset of each situation before the death of the deceased. Lastly, the signatures of the authorized personnel in the medical establishment will be needed to complete the amended which should also have their electronic mailing addresses and titles in the professional medical field.

Death Certificate Amended Form

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Death Certificate Application Form – Oftentimes, death certificates can only be acquired by the closest relatives of the deceased person such as his spouse, his next of kin, or his legal guardian. This is why in this variety of death certificate application form, there is an accompanying sheet of instructions and objectives to inform the user of his eligibility in being able to apply for a death certificate for his deceased loved one. In the first page of the form, a certificate entitlement statement, identification requirement, a privacy rights statement, and an information disclosure agreement will be stated. The second page of the form will be the actual death certificate application form wherein the user will be presented with five sections. The user can indicate in the form of whether or not he prefers to request a priority processing for his application in the first section. The succeeding sections of the form, on the other hand, will specify the quantity to be received by the user or the requesting party along with his very own personal information, the details of the death certificate to be processed, and the payment methods chosen to send and provide the fee payments to the agency who will be fulfilling the user’s requests or application.

Death Certificate Application Form

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Death Certificate Mail Order Form – Although it is convenient to obtain the death certificate of a loved one directly at the issuing agency’s office, there are some requestors who prefer to have the certificate forms be delivered to their residences. This is when a death certificate mail order form will be used. The form will have five sections just like the other aforementioned forms, however, the difference is the types of data to be inputted into the form. In the mail order form’s first section, a set of instructions will be provided to the user which will then be followed by the user’s contact information in the second section. The third and fourth sections of the form will be for the certificate details. Specifically, the third section is intended for the birth certificate form request of the deceased while the fourth is for the death certificate. The total amount to be paid by the user or the requestor for the mail order of the death certificate will be enlisted in the fifth section of the form wherein he will also be able to state which p.o box he will want the mail to be sent.

Death Certificate Mail Order Form

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Death Certificate Request Form – This form is a general document which is mainly used for requesting for the death certificate form of a deceased loved one. To complete the form, the requestor must state the full name of the deceased person along with his place or city of death, the requestor’s purpose in obtaining the certificate, the requestor’s relationship with the deceased, and the contact number of the requestor. In addition to the aforementioned data, the full name of the deceased’s mother and father, and the deceased’s date of birth will also be included in the form. The number of copies to be requested by the requestor and the type of payment that the requestor sent will also be indicated as well as the requestor’s chosen shipping method.

Death Certificate Request Form

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How to Fill Out a Standard Death Certificate Form

A standard death certificate form is the format which is used by most agencies and organizations who create the certificates of a deceased person. In filling out this certificate form, the requesting party or the relative of the deceased person should be able to follow the steps below:

Step 1: Read the instructions and notes throughout the certificate application or request form.

By reading the instructions on each section and content of the form, the requestor will have an assurance that he will be able to fill out the form efficiently and he will be able to provide sufficient data on the form along with being able to identify who will be required to complete each section of the form. For instance, an instruction regarding the need for the decedent’s physician to fill out a portion of the form will be indicated. This will then allow the requestor to know that he needs to send the form to the doctor who declared the time and date of death of the deceased person.

Step 2: Disclose the decedent’s information.

This is the section where the decedent’s name, social security number, birthdate, and residency information will be highlighted. Some of the other pieces of information which are intended to be disclosed in addition to the mentioned details are the decedent’s date and place of death, and his marital status.

Step 3: State the family background of the decedent.

The names of the decedent’s parents, the name of the informant or the requestor, and the mailing address for where the certificate will be sent will all be stated in this section of the form.

Step 4: Hand the form to the physician and the funeral service provider of the deceased person.

This is where the signatures of the authorized parties will be gathered along with the general information that they can provide in relation to the decedent’s death such as the cause of death, the method of disposition, and even the license numbers of the funeral parlor and the physician will all be stated as well.

Step 5: Sign the form with the certifier.

The certifier is the authorized person who will certify the validity and the facts stated in the form. The certifier can either be the medical physician of the decedent, or the coroner. The signature of the certifier along with the representative of the registrar will complete the form.

Standard Death Certificate Form

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With the steps above, completing the form will be easier. In addition, the mentioned varieties will also help any relative of a deceased person and agency to know what document type is suitable for every situation and purpose in obtaining the death certificate form. Nevertheless, every requestor should be able to provide other legal forms which can aid in proving his relationship with the decedent.

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