A mere statement will be highly appreciated in the court if it is written on a paper. This is due to the reason that a hearsay, as well as a story, will not be legally accepted as there may be chances that the plot has been changed. The vitality of having a written and sworn statement aids in providing sufficient proof to any case and any possible claim.

With this, an affidavit form will come in handy for writing the intentions and the factual statements of an affiant. Specific affidavit forms must be used for varying purposes and to meet the range of needs required by the court. The formats found in an affidavit form have similar and common sections since most countries and courts observe a uniform standard when it comes to dealing with legal forms and paperwork.

Sample Affidavit Form Format

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Required Sections in an Affidavit Form

An affidavit form must have the following areas or sections in order to cater the full needs of the affiant and the court:

  • Case caption – This is the first section which will have the heading of any affidavit form. This section will indicate the State and Court’s name similar to other forms and formal letters addressed for the jury. These names and locations will signify where the affiant will be submitting the document. A case number will also be included in this section which is a set of alphanumeric code provided by the court as a sort of identification to acquire a good record keeping scheme. The title of the affidavit form is a vital inclusion in a case caption to indicate the label depending on its purposes such as a relationship affidavit for a custody case and a complaint affidavit for handling customer issues. Lastly, the full legal names of the affiant and the defendant should be stated along with the aforementioned areas. The affiant is the person who submitted and filed the affidavit, while the defendant is the opposing party who will be defending his side for the case.
  • Affiant statement – An affiant’s legal statement will begin by indicating his name and writing a shortened oath about the accuracy and the authenticity of what he will be presenting in the affidavit. The affiant must fully state everything and every bit of his knowledge which may be used for the case’ resolution.

Summons Support Affidavit Format

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  • Affiant’s service statement – This is another set of paragraphs which will indicate that the affiant has successfully provided a copy of the related documents to all the involved parties. With this, the process server will have an affidavit of service to show a further proof that there had been an equal distribution of the paperwork and that the documents were real or unchanged by any technology.
  • Signature block – Before all the parties will affix their signatures in the designated signing area, the affiant must agree to a sworn statement included along in this section. The statement signifies that the affiant only stated the truth and actual events, and not any fictitious scenarios.
  • Notary block – Most affidavit forms will need to be notarized after completing the fields in the document. The notary public, must, therefore, be a legal authority and should understand the written statements in the form. A seal, signature, as well as details of the notary public will be required in the affidavit.

Student Affidavit Sample Format

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Varying Affidavit Form Formats

Listed below are the affidavit form format varieties which can be used by an affiant, and can be served in any state court:

General Form of Affidavit Format – This general affidavit is the most commonly used among all affidavit forms as this can be used by any intention and purpose of the affiant. Simplicity and a clean outline are two descriptions which relate to the format of this document since it will highlight a single subject and will have an area to support the affiant’s claims and statements. Boxes and tables are created in the form to properly arrange and integrate the necessary details for the needs of the court.

General Form of Affidavit Format

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Affidavit and Release Sample Format – The format of this affidavit form is quite different compared to other general affidavits as it has the notary public’s seal on the upper left corner of the document rather than after the statements of the affiant. With this affidavit and release form, an organization will be able to know if an applicant in their company is indeed implying and claiming his own identity. The information release statement allows the organization to go through a verification process which is permitted by the applicant as the applicant’s signature is affixed on the form. This document is also used for identity verification purposes since it is attached to a certification of identification granted by a notary.

Affidavit and Release Sample Format

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Affidavit of Attesting Witness Format – This affidavit has a simplified format which mainly has a few paragraphs and a list of the witness’ claims. Commonly, a witness statement is the focus of this form with the qualifications that the witness is an eligible individual to stand for the case. Most states and courts will need to have a witness whose age is beyond the minority range which is eighteen and should not be mentally ill in constructing the affidavit, and in facing the court.

Affidavit of Attesting Witness Format

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Affidavit of Birth Father’s Waiver Format – Disclosing and extinguishing the right to take care of a child will demand the use of this affidavit form. This affidavit of birth father’s waiver form has a similar format to general affidavit forms, and this is also commonly known as an affidavit disclosing care form. This is used to indicate the desire of a child’s birth father to the idea of letting the child be adopted and cared by the government. The form highlights the waived rights of the father to proceed and fight for a custody case, however, it also signifies the obligation of the father in providing sufficient child support depending on the foster parents of the child. A judge’s certification will be enclosed together with this affidavit form to fully certify the stated terms and possible consequences that the father and all involved parties will be facing in the duration of the process.

Affidavit of Birth Father’s Waiver Format

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Affidavit of Domicile Format – Commonly, an affidavit of domicile will be used if a stock or property owner had died and an affiant wants to claim the rights of owning or managing the properties of the deceased owner. Some formats of this affidavit will include a checklist type of choices wherein the affiant will indicate his relationship, as well as the property category which he will be claiming. Nonetheless, a death certificate and the last will and testament letter will be needed to prove the death and to know to whom the deceased assigned his property.

Affidavit of Domicile Format

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Affidavit of Evidence-in-Chief Format – This affidavit has an instruction before the actual form. The instructions are vital for the affiant or the user of the affidavit as it states the steps needed to be followed in order to complete and comply with the court’s regulations. This is mainly used for proving that an affiant or a defendant is knowledgeable about the presented pieces of evidence in a case. The personal information of the user which may include matters of his marriage may be subjected in the affidavit if there is a range of relevance in gathering these types of data.

Affidavit of Evidence-in-Chief Format

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Affidavit of Heirship Format – This is another legal affidavit which will be of great use in claiming a property of a deceased loved one. However, this form can only be used if there is a zero possibility of presenting a last will and testament of the deceased to the court as the person who passed away was not able to produce and prepare the document for securing his properties. This is often created and signed by an affiant who claims to be a rightful heir to the properties, whether he is a wife or a child of the deceased.

Affidavit of Heirship Format

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Affidavit of Undertaking Format – This form is a simple document that states a promise or a pledge of a user about a particular claim. An affidavit of undertaking is highly similar to that of a sworn affidavit, however, this will specify the claims of the affiant compared to the latter which is generally used for any intention. The example for this affidavit is related to child custody and the civil status of the affiant. Since there are a few benefits in a country when an individual is proven as a solo parent, there are various application processes, as well as forms to complete in order to comply with the requirements and this includes the affidavit of undertaking.

Affidavit of Undertaking Format

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Affidavit of Witness Identity Format – Having more than one witness will add up to the advantage of an affiant in proving the court that he is truly showing facts and representing as a rightful person for his claims. With this, an affidavit of witness identity will be used to identify the witnesses. These witnesses must know the notary or the affiant in order to provide a strong stand or ground for their statements of claim. The affiant must then sign the affidavit in the presence of both witnesses as well as the notary public to have it legalized and accepted in the state.

Affidavit of Witness Identity Format

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Biographical Affidavit Sample Format – Evaluating and assessing the suitability of an affiant for supporting an applicant in a particular application is the purpose of this affidavit form. The qualifications for the applicant will be included in this document to indicate if the affiant is eligible as well as the employment information and educational training of the affiant. This also serves as an affidavit support for an application. The relativity of the affiant for the success and benefit of the applicant will also be determined by the requiring organization with the aid of this affidavit.

Biographical Affidavit Sample Format

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Caregiver Authorization Affidavit Format – This is the type of affidavit form which is commonly used by legal guardians and parents of a child in order to allow another individual to take care of their child with their full permission. This form serves as a parental consent which states the coverage, as well as the identity of the authorized caregiver. The form can be used in allowing the caregiver to enroll a child in school, speak out decisions for the health of the child, and all other significant decisions that may need the advice of the caregiver.

Caregiver Authorization Affidavit Format

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Child Affidavit Sample Format – Two respondents and an applicant may use this affidavit form for a child adoption case. Child custody is the purpose of having this legal form. With specification, this affidavit form can be conducted to meet the needs of a legal guardian custody affidavit which is used for determining who among the child’s parents will be taking care of the child in the event of an ongoing divorce and separation.

Child Affidavit Sample Format

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Circuit Court Affidavit Sample Format – This affidavit is limited to the use of cases pertaining to jury trials such as criminal cases or civil issues. However, since not every country and state have a circuit court, a probate court affidavit is created to stand as a legal alternative for these cases. Along with this form is a sort of service receipt which is a certificate of service that signifies the fulfilled responsibility of the affiant to comply and serve copies to all the parties as well as the court personnel.

Circuit Court Affidavit Sample Format

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Complainant Affidavit Sample Format – In a business, as well as in the everyday life, services and products will somehow have a poor rating on a few individuals which then end up to having the providers to face a legal complaint. However, there are some complaints which could not be managed and immediately handled by the providers. With this, cases are often filed in courts which will require the statements of a complainant to be written in a complainant affidavit form. The form will state the declaration of the affiant that he is indeed the complainant of the matter. The details of whom the complaint is addressed will also be included in the form with the residential location and the company name of the opposing party. The dissatisfaction of the affiant is to be stated in a paragraph form within the document and should be in full details to allow the court in determining a resolution and a possible verdict.

Complainant Affidavit Sample Format

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Equivalency Affidavit Sample Format – This affidavit form will be used to specifying the conditions and the terms to be observed by the grantee or the company who will receive a charity service from an organization. An organization grant proposal may also be attached together with this form to satisfy and fully allocate the responsibilities as well as determine whether the grantee is qualified under the public charity organization’s category. The programs and all the planned activities of the grantee are required to be stated in the form in order to inform the sponsoring organization about their plans and their objectives. Lastly, this form contains the regulations of the state with regards to sponsors and benefits to be received by the grantees.

Equivalency Affidavit Sample Format

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Missing Invoice Affidavit Format – This is used whenever a payment invoice or a purchase receipt is missing in a company. The necessity of having this affidavit form is that it helps in determining the specific action to be taken in order to acquire the needed data for the financing department. The affiant must be able to state the reason why the vital papers were lost and to what certain incident was the cause of such reckless results. The form will contain an area for the vendor information, the date when the product or service was purchased, the details of the purchase, and the total purchase amount.

Missing Invoice Affidavit Format

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Lost Card Affidavit Sample Format – Losing any type of document or an id such as a social security card and an employment identification card will be the exact reason why this lost affidavit will be needed. This acts as an incident report which will have the information with regards to the incident leading to the loss of the vital document. The name of the individual who is the owner of the identification or the lost document will be stated along with his job position and other information about him.

Lost Card Affidavit Sample Format

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Affidavit of Loss Format – Compared to the aforementioned missing invoice and lost card affidavits, this form can be used for any significant material which is to be reported as missing or at lost. Nonetheless, the company who demands this document must properly determine the loss material such as identification cards, or legal forms to be used in a particular business process. By having this form, the company will be able to acknowledge the incident report and stop the possibility of having another person use the misplaced documents for doing a transaction.

Affidavit of Loss Format

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Non-collusion Affidavit Sample Format – Bidding in a project is often a tough process for bidders as well for all other people involved in the bidding process. This is the reason why a non-collusion affidavit form will be used in order to prove that a bidder is bidding under his own free will and that he is not involved in any other bid contract agreements aside from the current project wherein he aims to win the project. Terms and conditions with regards to selling a won bid project will also be included in this form to indicate the limitations and rights of the bidder. This should then be acknowledged and notarized by a legal notary public before having the parties sign affix their signatures.

Non-collusion Affidavit Sample Format

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Non-Indian Affidavit Sample Format – This document is for implying that a child or a particular individual is not a resident or an Indian citizen. This is required by some agencies especially those who provide childcare services and education sponsorship in order for them to distinguish if a child and his parents are legit citizens of India, as well as to determine if they meet the grantee qualifications of the country with regards to their wanted benefits. Along with this form will be other essential documents to prove the citizenship of the individual such as a passport or a valid identification card and any legal form.

Non-Indian Affidavit Sample Format

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Parent Affidavit Sample Format – Educational institutions such as elementary schools and college universities will be needing this document which is to be submitted by a student’s guardians or parents. This form acts as a notice form to the school administration wherein they will be informed that the student’s parents have fully read and understood the regulations of the school. The parent will also benefit from signing this document in order for them to prove that they are taking a full account of their child’s actions in school. Clauses, declarations as well as a verification will be included in to legalize the document and highlight the demands of the institution. Additionally, a student affidavit form will be enclosed with this document for signifying that the student has received copies of the school’s regulations.

Parent Affidavit Sample Format

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Parental Consent Affidavit Format – This affidavit is a sort of travel consent for children whenever there are activities which involve traveling to a far off location. The form will state the child’s passport number, the details of the travel such as the destination and the schedules will also be included as vital areas to complete the affidavit. An area of this form will have the identity of the accompanying adult if the child will not be with his parents for the duration of the travel. If a child’s parents are deceased, a representation of the parent’s death certificate will be required to prove that the child will be traveling along with a legal guardian.

Parental Consent Affidavit Format

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Signature Name Affidavit Format – For those people who have two known names or an accompanying alias in their identity will have to provide both of their names and signatures in this form. The need of having this document is to supply the varying signatures of an individual for satisfying a signature verification. Nonetheless, signing the form must be in the presence of an attorney or a notary public to legalize the signing process.

Signature Name Affidavit Format

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Though affidavits forms are numerous and there are varying formats that an affiant can use, it is vital that an affiant or a defendant will use the appropriate form for his intentions and not just any document for compliance purposes.

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