A citizenship affidavit form is a type of legal affidavit document which is significant for proving an individual’s citizenship status in the State or country where he is currently residing in. The individual who is using the affidavit form is known as the affiant who will be providing details about the documents that he will be submitting to prove his citizenship claims such as his identification cards, visa, and his passport information.
There are several varieties of citizenship affidavit forms which can be prepared and used by an affiant. Below are some of the common varieties usually used for claiming a citizenship status either for school, employment, or residency purposes:
Citizenship Affidavit Certification Form – To certify that an affiant has provided ample documents to prove his citizenship, a citizenship affidavit certification form must be used. This document contains sections and contents which are like any other citizenship affidavit forms however it contains a notary certificate of acknowledgment which implies that the documents submitted by the affiant were satisfactory and have met the guidelines of the State to prove his citizenship status.
Citizenship Documentation Affidavit Form – This variety of citizenship affidavit form is usually required to be filled out by students who have failed to fulfill the citizenship proof documentation requirements of an educational institution. The form will indicate the full legal name of the student along with the titles of the documents that he attached on the form and his signature and identification number.
Citizenship Identification Affidavit Form – In applying for public or governmental benefits, dozens of various documents and procedures are required to be completed by an applicant and one of the most common is a citizenship identification affidavit form. This affidavit variety is essential for proving an identity claim as well as a residency claim to the authorities who will be accepting the benefits applications. The sole purpose of this form is to ensure that only the eligible citizens of a State or country will be the beneficiaries of the program and not those who are foreign entities unless the program is opened for alien parties. A list of documents which can be enclosed and are accepted by the program authorities is included in the form such as a validated driver’s license, birth certificate form, or a permanent resident card. A citizenship affidavit statement is also incorporated in the form which is specifically for determining the citizenship status of the affiant or the applicant of whether he is a State citizen, a permanent resident of the State, or if he is lawfully present in the State who have followed the rules and have met the requirements of the Federal law. If the affiant or the applicant is applying for the beneficiary together with his spouse, then his spouse must also complete the same affidavit form and submit the two documents along with the proof of identification.
Citizenship Renunciation Affidavit Form – Most people wanted to migrate from one country to another yet maintain a citizenship status in both countries. However, there are also those who prefer the latter wherein a single citizenship is what they aim. This is when a citizenship renunciation affidavit form becomes a vital tool for the affiant or the person who wants to give up his citizenship in a specific State or country. This form contains three separate sections which are to be filled out by the affiant, a witness, and a notary public. The affiant will state his name and address along with his reasons of renunciation in the first section while the witness and notary will fill out the rest.
When an affiant will be using a citizenship affidavit form, he should ensure that the essential contents of an effective affidavit are all incorporated in the form. Enlisted below are the five contents or sections which are necessary for any variety of citizenship affidavit form:
The state and court information should be indicated at the topmost portion of the form. This should include the name of the state, the location or address of the court, and the court’s contact information. Moreover, if the citizenship affidavit form is for an educational institution or any organization, then the same particulars must be stated ranging from the organization’s name, address, and phone numbers.
This section will inform the user of the significance of the affidavit, how it can be completed, and where it must be submitted to begin the process of verifying the claimed information. Keeping this section brief is important especially if the goal of the organization is to create a single-paged citizenship affidavit form.
This is where the affiant will be able to indicate the information that he will be proving along with the reasons why the inconsistency of his personal data happened or the reasons why he was unable to provide sufficient proof of his citizenship prior to the day of filing the affidavit. The affidavit statement section can either consist of a large space for the affiant’s own written statement or a pre-made certification affidavit statement which contains blank spaces for the affiant’s data to be indicated.
The list of documents should be a table consisting of rows and columns which will collect the details and particulars of the varieties of documents that the affiant will be enclosed in the form. Each of the document’s expiration dates, names of the authorities who issued the documents, and the title of the document with their assigned numbers should be included in the table.
An oath regarding the clear intent of the affiant in providing actual facts and information in the form will ensure that the organization or the authority is receiving relevant data for their citizenship verification and validation process. At the bottom of the oath should be an area where the affiant will disclose his address, contact numbers, and electronic mailing addresses along with the date of when the form was completed and a signature block for both the affiant and the notary public who will affix a notarization seal on the form.
In the event that an affidavit form is not supplied or not available to meet the needs as well as the intents of an affiant, then he can draft his own citizenship affidavit from scratch. However, drafting the affidavit should be executed with the following tips in mind to ensure that the affidavit will be accepted by the authority:
Even if a citizenship affidavit form is not considered as a strong and legal proof for a claim of an affiant, it is still significant for filling in particulars, details, and specific gaps which can be used along with the submitted documents or exhibits in the court. Another reason why a citizenship affidavit form is significant is that it allows the affiant in listing down what he can supply for proving his citizenship. The list of documents will allow the court or the authority in determining what other paperwork the affiant lacks and whether the submitted documents are eligible or valid and up to date.
However, regardless if the form is complete with accurate information, it will still not be validated without the affirmation, certification, and the seal of a notary public. Before the affiant will be affixing his signature on the form, he must seek a notary public who will be witnessing him filling out the form with the proof of his identification. Once signed by the affiant, the notary public will then have to affix his own signature and fulfill a certification for the affiant and stamp his notary seal to legalize the citizenship affidavit form.