Before a product will be sold to the consumers and target audiences or stores, the company and maker of the product must first determine if the product will be a hit to the audience or will be a flop. This can be done by organizing a sensory evaluation test or analysis.

Sensory Evaluation Form

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What Is a Sensory Evaluation?

A sensory evaluation is a procedure which is conducted by organizations and companies to determine the quality of their products or goods. This procedure is also considered as a type of scientific discipline. During a sensory evaluation, the participants will be presented with the products which they will test using their five senses: their sense of sight, touch, hearing, taste, and sense of smell. In a sensory evaluation or analysis, the participant is either requested to be part of a sensory profiling or holistic testing. This depends on the preference of the company and their intents in the evaluation survey from their participants.

Why Is a Sensory Evaluation Form Important?

Just like any type of evaluation procedure, there must be a set of paperwork to supply to each participant in order to document the participant’s analysis and evaluation results. A sensory evaluation form is the right type of document to use for this procedure. The form is used for indicating the scores or the ratings that the participants will give for the products presented and compared in the evaluation.

The form will mainly have the type of product that the participant is assessing with a rating scale intended for the descriptions of the product and a table where the scores will be enlisted along with an area of the participant’s choice of product in comparison to all the others which were being assessed.

Varieties of Sensory Evaluation Forms

Since there are different products which can be the subject of a sensory evaluation, there should also be varying sensory evaluation forms to cater to each product. Below are some examples of sensory evaluation form varieties which can be used by organizations and companies:

Beef Sensory Evaluation Form – A beef sensory evaluation form will be used for determining the participant’s views and ratings regarding the beef product’s tenderness, juiciness, and flavor. In the form, the participant will have to state his identification name, the date and time of the evaluation, and the name of the project. These pieces of information will then be followed by the table intended for the ratings and the numerical values of each score to be used by the participants.

Beef Sensory Evaluation Form

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Cacao Sensory Analysis Tasting Evaluation Form – This variety of sensory evaluation form is accompanied by an additional instruction sheet which highlights and properly lays out the guide towards completing the form. The first portion of the form will have the name of the tester, the sample product, and the date when the test was executed. Along with this is the category of the product’s description or aspects with the level of intensity for each description. The quality and points of the product will also be in the first page or section of the form as well as the final score.

Cacao Sensory Analysis Tasting Evaluation Form

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Hay Quality Sensory Evaluation Form – Sensory evaluation forms are not only for products which can be tested out using the sense of taste but also for products which are meant for other uses and functions such as hays. In a hay quality sensory evaluation form, the entry number, intended use for the hay, cutting type, bale size, and type, and the purpose of the evaluation will all be the first data to be disclosed. The characteristics of the hay, points, score, and the notes of the participant will be in the table allotted for the assessment scoring. Some of the characteristics to be evaluated include the functionality of the hay’s packaging, odor, maturity stage, material, texture and condition, and the color of the hay.

Hay Quality Sensory Evaluation Form

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Sensory Evaluation of Foods Registration Form – Compared to the aforementioned varieties, this document is significantly provided to the prospective participants before the evaluation will begin. A sensory evaluation of foods registration form will be the document which will gather the contact information of the participants such as their names, residential and electronic mailing addresses, and their phone numbers. The registration fees will also be indicated in this form in order to inform the participants of the amount that they will be paying along with the accompanying details of each payment option. Lastly, the schedules of the evaluations are also included in the form.

Sensory Evaluation of Foods Registration Form

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Wine Sensory Evaluation Form – Wines are known as luxury drinks which is why it is important for wine manufacturers and sellers that each wine they make will have a distinctive hit to their clients or consumers. With a wine sensory evaluation form, manufacturers and distributors will be able to know the feedback of their target audiences. The appearance and the notes or tastes which are prevalent in the wine being served to each participant will be rated in this variety of evaluation form.

Wine Sensory Evaluation Form

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How to Create a Simple Sensory Evaluation Form

Creating a sensory evaluation form is easy since this type of evaluation form only has a few aspects to be incorporated in order to have a successful evaluation procedure. Nevertheless, ensuring that the qualities to be assessed are already prepared and enlisted. To begin creating a simple sensory evaluation form, the steps below must be followed:

Step 1: State the title of the form. The title of the form should be at the top-center of the document which can also be accompanied by the name of the organization who is conducting the evaluation or assessment. In addition, the date of when the form is used and the document number of the form can also be included which can serve as a reference data for the organization for their reports and records.

Step 2: Add an area for the product details. In this section, the name of the product, its brand, as well as its category will be stated. If the company or the organization offers tons of varieties for the products to be tested, then this section must have blanks where the participant can indicate the basic details of the product assigned for him to assess.

Step 3: Incorporate instructions and notes. The instructions should be clear enough to be understood by the participants which should also have the rating scale to use for the evaluation. Other statements regarding the sensory evaluation test or assessment can also be included in order to further inform the participants for other information that they must be able to know.

Step 4: Allocate a table for the ratings and scoring. The number of columns on the table should be equal to the ratings or the scoring which will be used for numerically describing the observations. On the other hand, the rows should be enough to cater the different characteristics of the product which will be scored by the participants such as the product’s attractiveness, effectiveness, texture, and overall acceptability.

Step 5: Add a section for office use. This should be where the administrators of the test or the evaluators are able to affix their signatures to indicate that they the participant was actually part of the evaluation and not a mere spectator or someone who was not authorized to join the activity.

Simple Sensory Evaluation Form

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Tips for Conducting a Sensory Evaluation Test

When conducting a sensory evaluation test, the organization must not only be prepared with their documentation tools but also other responsibilities that they must fulfill. Below are some tips that organizations and companies can take note for every type of sensory evaluation test:

  • Know your goals – A sensory evaluation test can be done to different products and goods which is why determining what the goal of the organization is will be necessary. With the goal acknowledged, an organization will be able to choose whether they will be evaluating the inner properties of the product that they have made or the outer properties such as its appearance and appeal to the consumers.
  • Make a plan – For every event, planning is a fundamental step to establish and when it comes to sensory evaluation testing, the budget and the distribution of the products to be tested must also be included in the plan. The number of products to be evaluated along with the number of panelist and the specific qualities of the product to be distinguished is some of the inclusions in the planning session of the organization.
  • Screen panelist – Organizations who hire panelist members should execute a screening process similar to a job application screening where the applicants will be filtered and determined who will be approved to join and be part of the evaluation testing. The screening procedure can be easily done by supplying a health screening form to the applicants and interviewing them to know their knowledge about the evaluation and the product being evaluated.

With the aforementioned tips and steps, any company and organization will be able to have a successful sensory evaluation testing for knowing their product’s and good’s fit in the industry.

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