In a job search, not only are the job applicants the ones who deal with pressure during the process but also the hiring managers and the company itself. This is due to the need for every company to ensure that they are hiring the right person to fill in the vacancy during the job application period. With this necessity, companies use varying procedures, strategies, and tactics such as conducting different levels of job interviews and tests for their applicants. Nevertheless, documenting the results of the interviews and tests that each applicant completed should also be done as part of the selection protocol. One of the common documents used by companies is known as a candidate selection form.

Candidate Selection Form Sample

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Candidate Selection Matrix Form

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What Is a Candidate Selection Form?

A candidate selection form is a document that allows the hiring manager of a company to rate and indicate his/her choice of candidate or applicant suitable to be hired for the job. The form can also be used similarly to a recommendation form, which is used for choosing a prospective employee who will be promoted or be assigned to another job position. However, regardless of to whom the selection is addressed, only the hiring manager who has records and proof of an individual’s eligibility for the job must use the form. You may also see application forms in Word.

Basic Contents Found in a Candidate Selection Form

Candidate selection forms have minimal fields to complete and fill in since it is used only for distinguishing and rating a job candidate. Below are some of the common contents that should be included in any candidate selection form:

  • Identification of the Selecting Personnel – The name and the job position of the person who is going to conduct the selection process needs to be disclosed in the form to assure that only authorized individuals have filled out the document. Along with the basic details, the department of where the personnel is assigned, his control numbers, and the date of when the selection form is used are also necessary for the completion of the form. You may also see application form examples.
  • Candidate Information and Recommendation Details – The chosen candidate’s full legal name, age, and gender are some of the general information of the candidate that should be stated in the form. In addition to this, the salary offer of the company and the estimated date of when the candidate will be signing the company’s employment contract should also be indicated as well as the contact information of the prospective substitute candidate who is the second choice of the hiring manager in the event that the primary candidate rejects the job offer.
  • Interview Information – Disclosing the name of the interviewer is important in order to determine where to obtain the documented answers of the candidate and the candidate’s curriculum vitae whenever it will be needed for proof of the candidate’s suitability. The candidate’s scores from the tests and the interview feedback of the hiring manager and interviewer can also be included, which will serve as a summarized data to acknowledge the candidate’s abilities and skills.

Candidate Selection Notification Form

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Faculty Candidate Selection Form

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  • PDF

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Summer Read Candidate Selection Form

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  • MS Word

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Once the candidate selection form is filled out with data, the supervisor of the department who is looking for a job candidate must affix his/her signature on the form along with the head personnel of the human resource department, and the date of when the form was completed.

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