Becoming a consultant is not an easy task regardless of the expertise of an individual, however, the most difficult part is landing a job which fits the skills of an applicant with a consultancy background. This is the reason why consulting companies and agencies conduct lengthy selection procedures to sift through the applicants and retain only those who are capable of meeting the requirements and the job description mandated by the management. One of the tools used for this selection process is known as a consultant bio-data form.
Consultant bio-data forms are provided to individuals who are applying for a position in a consulting company. The form will highlight the various skills, abilities, expertise, as well as the experiences of the applicant. Moreover, a consultant biodata form is also used after the application period of a consulting company specifically for updating the recorded particulars of their hired consultants. Keeping the records up to date is not only beneficial for the company but also for the employees especially during emergency situations wherein the consultant’s relatives or emergency contact person needs to be called out.
Before anyone can make a consultant bio-data form, one must determine what format he must use and submit to the employer or the hiring manager of the consulting company. Two of the known formats are the portable document file format and the text-based or document file format. The preparer of the biodata form can create the form in one format and interchangeably convert it in order to make the same document yet in another format by either using a converter or manually saving the file at the desired format.
For a more lightweight option, a biodata form in a text-based or document file format is the easy option. This format promotes ease of use to anyone who aims to make a form as well as create any other documents including resume cover letters and even basic job application forms. Manipulating the layout of the format is a piece of cake, however, this can either be a benefit or a disadvantage especially if the maker of the form is a company or a corporation who prefers to have ample control in the layout of the form.
In the event that a company or a document preparer prefers to encrypt the biodata form, then he must consider creating the form in a portable document file format which can allow him in incorporating passwords and limitations on the form. The common benefit for this format is that the company or the document preparer will have an assurance that the entries to be supplied by the applicants or the users of the form are all based on what they needed for the job application procedure. Another benefit when choosing a portable document file format over the aforementioned text-based is that it can be posted into websites and be delivered to any electronic mailing address, as well as be printed to any type of printer without the fear of changed layouts and alignment. This ensures that regardless of the instrument used in accessing the file, it will remain intact and as is, and functional to be used by the user or the applicants resulting to an efficient application process. One downside, however, is that the form is accompanied with a heavier file size compared to its counterpart format.
The choice of which format suits best for conducting a consultant job application process all depends on the preferences and needs of the company. Nevertheless, a company can also use two formats for a better range of benefits and to ensure that they can change the contents of the form by using the text-based format combined with the security features that the portable document file format can provide.
After choosing the type of format, it will be up to the document preparer to begin creating the consultant bio-data form that the company needs. To create a simple consultant bio-data form, the steps below must be followed:
Step 1: Plan on a layout and prepare a blank document sheet. The look and feel of the consultant biodata form must be formal yet easy to comprehend by anyone who will be filling out the form. The type of font and the font-sizes to be used in the form’s design or layout should also be determined before jumping onto the next step in creating the form.
Step 2: Place the title of the form. The title of the form is the header of the form which should be placed at the top portion of the biodata. A few inches below the title of the form can be the area or a blank space where the user of the form can indicate the date of when he is using the biodata and filling it out to be submitted to the company’s hiring manager or interviewer.
Step 3: Make fields for the personal particulars of the applicant. The personal information of the applicant must not only be limited by the applicant’s name, age, and address but also his tax and social security numbers, and his contact information. Other details to include in the biodata’s personal particulars section can be the language preferences of the applicant and his nationality.
Step 4: Create rows and columns for the educational background information of the applicant. The educational background information section should collect the applicant’s list of educational institutions where he acquired his graduate and masters degree, the subjects or courses that he completed, the dates when he graduated, and his fields of specialization.
Step 5: Allocate tables for the professional qualifications and work experiences of the applicant. This section will be significant for the applicant’s list of achievements, certificates, and experiences from his professional background. The tables should be able to gather the names of the companies where the applicant previously worked as a consultant, the types of certificate forms that the applicant obtained during the period of his employment and engagement to various professional works, as well as the main responsibilities that the applicant was assigned in lieu with his jobs.
Step 6: Incorporate a declaration statement and confidentiality agreement statement. Both the declaration statement and the confidentiality agreement statement must be accompanied by a signature block where the applicant will sign and date the form. The importance of a declaration statement is to record that the application thereby swore that he is providing accurate data on the form. The confidentiality agreement statement, on the other hand, is intended for informing the applicant that his data entries will not be used beyond the purposes of the job application without his permission.
In addition, there are also companies who add questions to be answered by the applicant for determining his consultancy expertise and work eligibility. Common questions focus on knowing the number of clients that the applicant has previously executed a consultation and the period of consultation services that each client got involved with the applicant. Questions regarding the applicant’s interests and hobbies can also be included to know the applicant more and acknowledge his other skills and what activities he will likely participate in the company during employee engagement events and occasions.
in the process of making a consultant bio-data form, the following tips must be kept in mind to ensure that it will be an effective tool to be used by a consultant company for their applicants:
Consultant bio-data forms are important due to three main reasons. The first one is that it introduces the applicant to the hiring manager and the company. The second reason is that it is a basic document and easy to create and fill out which allows the company to conduct a faster job application process. Lastly, a biodata form is also an essential instrument to be used by the company’s documentation and records staff since this document will be sent and saved in the company’s database for future references about the applicant, especially if he is hired for a position in the consulting company.