The need for urgency is very evident with the fast pace world that we live in today. Ordering fast food and high-speed internet enables us to complete what used to be a week’s worth of work within a day. The presence of urgency is still there, even in the lack of essential things that we need to get a job done—tools, parts, materials, and equipment. And for that order, the requisition of certain goods and services allows bridging the gap between starting the job and completing it.
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What are Requisitions?
Requisitions are the formal request for essential goods and services to complete a particular job. Although these crucial goods and services are generally fulfilled with the usual order request, supervisors and managers submit a requisition for certain products and services whenever there’s an urgent need for them. And other than being an urgent request, requisitions also allows for efficiency and accountability in the procurement process by documenting names, times, dates, items, as well as the reasons for procuring.
Requisition Form: Formal and Urgent Requests for Goods and Services
Whenever employees let their immediate supervisors and officers know that they need a specific tool for a particular job, a requisition form is immediately sent to the custodian’s office or the purchasing department. Requisition forms are like request forms by function, but these forms, however, are used when there’s an urgent need for certain materials, tools, and equipment for the completion of a specific job. Requisition forms come in different types tailored explicitly according to the types on the list below.
- Product Requisition: Tools, equipment, and raw materials are the goods on which capital is invested and where profit is derived from. Their absence would either mean delays in production and operations, as well as bankruptcy if worse comes to worst. Product requisition is important in business since material assets are essential in accomplishing minute tasks or in achieving goals and objectives on time.
- Job Requisition: Humans usually fill jobs. Humans, who are fallible by nature, are more prone to wear and tear as opposed to machines. And despite the wonders that machines can do in terms of efficiency in production, there are still jobs that are more effectively done by humans themselves. Jobs like equipment repair and maintenance require the extensive use of human intellect—the thing that machines don’t have.
- Medical Requisition: Since a workplace is run and operated exclusively by humans, safety, as well as their health, should be one of the priorities that organizations must look into. Medical examinations and lab tests, for example, are done by companies to ensure that their workers or employees are physically fit to do their assigned jobs. Medical requisitions are the formal request for medical services to be availed for urgently.
What Makes Requisitions Urgent?
Delays, accidents, and malfunctions are always a pain when they happen. These three usually occur whenever a piece of equipment or tool breaks from wear and tear, or when materials necessary for production and operation run out, or when there is a lapse of judgment on the part of the personnel. Requisitions, or the urgent and formal request of goods and services, are measures that supervisors and managers take to restore operations back to its normal function.
Businesses and organizations rely on timetables to accomplish tasks and meet goals. And for them to achieve those, standard operating procedures are established with precision timing to make them run smoothly with less interference. Systems and controls are also set for the same reasons, as well. To make these possible, tools, personnel, materials, and equipment are already predetermined in exact quantity and measurements.
The things mentioned above run in a cyclic motion, and any delays in its components are greatly undesired. But, things never go as they’re expected to function according to how they’re designed as unexpected events—delays, accidents, and malfunctions—regularly happen from time to time. Businesses and organizations are fully aware of these events, and stopgap measures like requisitions work as remedies against these emergencies whenever they occur.
Requisition and Pillaging: Napoleon Bonaparte’s Success and Downfall
History has always portrayed Napoleon Bonaparte for his voracious appetite for power. He was an artillery officer in the French army when the revolution broke out in 1789, where he became a general by the age of 24. A brilliant military strategist, Napoleon’s genius brought in a new kind of warfare unseen before by the generals he faced on the battlefield. A new kind of warfare which proved to be successful against European armies of that time, sweeping the European continent ablaze during the Napoleonic wars in 1803-1815, as he was carving the boundaries that will put the French Empire on the political map.
His seeming invincibility in the battlefield is largely attributed to his army’s profound use of mobility in battle, as well as requiring soldiers to live off the land rather than rely solely on conventional supply lines—by foraging the area or by forcible requisitions from the local populace. This allowed the Napoleonic Army to march into battle at a pace faster than most of its opponents’ armies do at that time, catching them shocked and unprepared. This allowed Napoleon to capture more territories, impose his will on the rest of the continent and installed himself as emperor.
However, his campaign against the Russian Empire in 1812 totally changes the face of Napoleon’s reputation on the battlefield to a catastrophic end. It all started when Napoleon invaded and captured the Russian city of Moscow in 1812, hoping to bring the Tsar into the negotiating table; however, the exact opposite happened. Early in the campaign, the Russians lured Napoleon’s army further away from friendly territory, coupled by employing scorched earth tactics by burning villages, cities, and crops as they continuously retreat.
The City of Moscow was already burning when Napoleon’s army entered its boundaries. With little to nothing left to forage or requisition to sustain its large army, Napoleon himself ordered a costly and torturous retreat from Russia. The cold Russian winter and constant harassment by the Cossacks greatly reduced Napoleon’s army from 685,000 to 27,000. This further weakened the French Empire’s military power, which led its former allies to turn against him and consequently exiled him to the tiny island of Elba. The rest became history for the great Napoleon Bonaparte right afterward.
How Do You Submit a Requisition Form
Requisition forms are necessary for an organization’s daily functions not only to fill in operational gaps—supply shortages, accidents, and malfunctions—but also to formally document requests for subsequent reporting. And, their usage in different work settings is widespread since almost everything in them runs with a sense of urgency, and the tendency to anticipate the unexpected things that may happen. Perhaps you may find yourself running short of raw materials for production, or in need of replacing old equipment unexpectedly, thus, being familiar with submitting a requisition form is necessary. And, here’s how you can do it.
Step 1. List The Essentials
Listing the essentials should be the first order of business you need to accomplish before procuring them. Whether you are running short on materials and personnel, or perhaps in need to repair or replace tools and equipment, listing them down should be in full detail. While doing so, do not forget to consult the boots on the ground with regards to fine details such as brand, make, and other specifications. Including those things, while making your list are very important since these fine details are what separates success and failure apart.
Step 2. File a Formal Request
Like everything else in the industry, everything that we do has to be documented in writing. Written documentation makes the informal, formal. And to file for requisition, all you need to do is to write down the exact items that you listed in the previous step. Filing a formal request, or requisition, for the procurement of the things that you need leads to the creation of a purchase request by the purchasing department, speeding the procurement process. Aside from that, requisition forms are also necessary for policy and decision making, especially if they’re done in frequency.
Step 3. Submit The Request
The third step of this process is the submission of the requisition form to your company’s purchasing department. What will happen once they receive your request is that they’ll immediately run a review of the things that you request. Like every request, requisitions may be subjected for approval depending on your company’s internal policies. And if you’re lucky, the purchasing department might issue a purchase request or order request right away.
Step 4. Follow-Up If Necessary
Sometimes, urgency and waiting do not mix well together, especially when it comes to the business of getting things done in time. If, for some reason, you find the long wait counterproductive and is already affecting your jobs, making an inquiry or following-up on your request will inform you about its delivery status and its estimated time of arrival as well. Aside from that, it will also clear-up any unnecessary thoughts and suspicions. Follow-ups are critical since people’s jobs are not only at stake here but also the whole company as well.
Delays and stoppages in production greatly affect society, in every aspect. As the world’s population continues to rise by the day, sustaining it will fall entirely on every industry and its capability to produce. Requisitions enable industries to quickly address urgent matters such as the lack of tools, equipment, and personnel, to prevent delays and stoppages from happening. More importantly, it also allows society to run uninterrupted and ensure that the whole populace aptly provided for.
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