When an organization held an event with a huge number of attendees, there is a need to cater all of these people. There should be enough number of chairs and even enough food for everybody.
You can assure that the event or program held was a success when all the people who are involved in it are satisfied with the information they get, the food that they digest (of course), and they just feel comfortable with how everything went. But when you lack resources and utilities that are needed for your event or program to run smoothly, you need to provide a request using a requisition form.
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What is a Food Requisition Form?
A requisition form, also called a purchase requisition, is a formal way of requesting for some goods or services to the organization purchase department. This requisition form allows employees to request or purchase using a uniform process that provides details of the products or services.
A food requisition is a formal request for food in order to cater an event, an office, a school cafeteria, etc. This is in order to make sure that everything is catered and supplied with enough commodity that are needed. There are different kinds of requisition that can be made, it could be a service requisition of supply requisition.
Food Requisition Form Template
A food requisition form template is a sample document that has already details in place and can be adapted either by hand or through an automated iterative process such as with software assistant. This template can be used as a reference, and it is downloadable and printable.
But templates usually makes the work easier since all you have to do is to provide information. With a template, you will be able to edit, save and manage the result as an ordinary word processing document. You have the option whether to use the template or to create, customize and save your own template.
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Preparing Food Requisition Form
The use of food requisition form is to organize orders or requests for issues and to document the transactions made. For issuing food, it is important that the established policies for inventory is observed and strictly followed.
In preparing a food requisition form, here are the following information that are needed for fill up:
- The date of request
- The reference or order number
- The client information such as the name and contact details
- The event information such as the event date and time, the site or address, the event contact details
- The food information such as the food category, quantity, delivery date
- The set-up and serving information such as the serving time, set-up time, room number or place
- The number of attendees, children and adults
- The billing information such as the billing contact details, the organization name and address, the payment type, the program manager
After the requisition form is filled up, it is then to be reviewed by the supervisor for the approval. The person in charge then verifies the delivery and affixes his signature upon verification. In issuing a food requisition form, everyone that is involved are responsible for accuracy and verification. When requiring materials from within a company, and internal requisition form is needed, and the guidelines above can be amended to accommodate this.
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