A proper and an organized method of documentation is a key aspect in the service and business environment. When everything is being properly accounted for, the risk of losing revenue decreases, assets increase, productivity improves, errors are minimized, and the cost of maintenance lowers.

A work order is a form that is received from a client or is ordered internally within an organization. Work orders provide a formal authorization or consent for services to be rendered or products to be delivered. Crafting a work order is not a very complex thing to do; however, our free and downloadable work order sample forms can help you get the job done in a jiffy. Our sample forms and order forms come in .doc and .pdf formats for your convenience and easy access.

Work Order Request Form

Work Order Request Form in DOC

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Size: 4 KB

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Maintenance Work Order Request Form

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Size: 3 KB

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Facility Services Work Order Request Form

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Size: 336 KB

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Resident Work Order Request Form

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Work Change Order Form

Job Change Order Form Sample

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Size: 65 KB

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Scope of Work Change Order Form

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Size: 31 KB

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Work Change Order Form in DOC

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Design Work Order Form

Graphic Design Work Order Form

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Size: 524 KB

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Web Design Work Order Form

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Size: 186 KB

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Design Work Order Request Form

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Work orders are typically used by project-based contractors, manufacturers, and businesses that are involved in construction and fabrication, and signal the commencement of a manufacturing process which will eventually be linked to an invoice. The following aspects are usually covered in a work order:

  • The quantity of the product to be provided or manufactured
  • The cost, quantity, and the selling price of the raw materials to be utilized
  • The type and the cost of labor to be utilized
  • The type and the cost of equipment to be utilized in order to initiate production

Work Orders vs. Invoices

Work orders are commonly referred to as an invoice; however, both types of paperwork differ in content and in purpose. While a work order serves as a written request that the customer creates to specify a particular product or service, an invoice is the bill that is being sent to the customer requesting for payment in exchange for the services rendered or the products being delivered.

Work orders usually contain the work order number, the customer’s billing and shipping addresses, a description of the orders, the price and the quantity of the orders, the subtotal, applicable taxes, and the total costs. An invoice, on the other hand, includes the invoice date and number, the seller’s tax registration ID, the buyer’s name and address, a purchase order number, the cost of each item, and the total price.

Work orders can be forwarded by the buyer to the seller via fax or email while others can simply call in to make their requests. As soon as the buyer’s orders have been presented or delivered, an invoice is then provided by the seller. Any updates or changes to a work order should also reflect in the invoice to balance liquidating process in the future.

How Is a Work Order Processed?

1. In most companies or businesses, administrators or supervisors should first be notified if a personnel wishes to file for a work order request.

2. The work order request is then reviewed by the supervisor. If the request is approved, the order is then assigned, printed, and is distributed to the appropriate merchant, shop, or dealer.

3. If the work order is disapproved, declined, or void, the work order is then returned.

4. A work order should contain the name of the employee, the date and hours of work performed, the materials purchased, the date the materials were purchased, the invoice number, the name of the vendor, the cost of the unit, the signature of the merchant, the shop or the contractor that performed the work, the signature of the authorized personnel, the total cost of the materials being purchased, and the name of the vendor or the contractor.

5. As soon as the work is completed, the status should then be changed to completed.

Work Uniform Order Form

New Employee Work Uniform Order Form

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Staff Work Uniforms Order Form

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Size: 122 KB

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Maintenance Work Order Form

Building Maintenance Work Order Form

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Size: 129 KB

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Maintenance Work Order Request Form

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Size: 13 KB

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Maintenance Department Work Order Request Form

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Size: 164 KB

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Change Work Order Form

Change Directive Field Work Order Form

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Size: 62 KB

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 Extra Work Change Order Form

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Size: 109 KB

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Contract Change Work Order Form Sample

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The Advantages of Using Work Orders

Monitoring Is King

Establishing a good system in your work force requires a well-constructed work order. Through work orders, you will be able to monitor projects, track availability of products, estimate labor and material cost, and delegate resources to accomplish them.

Accountability Matters

From a client’s perspective, work orders provide a clear and comprehensive list of the requests they made for the project, thus giving them tangible proof of who should be accountable for delays and errors.

Value for Money

Think of work orders as synonymous to an invoice where a detailed list of costs is enumerated as well as any updates and periodic changes.

Status Says It All

Clients can be bogged down by the status of a project, especially if it undergoes multiple changes and delays. Through Work Orders, a client will be able to see the progress of a project.

Scheduling Counts

Planning and scheduling are major elements that greatly affect a company’s success story. Through a Work Order Form, proper planning and scheduling are done especially when changes to the project are made.

When work is added or omitted from the original scope of work stated in a contract is made, a Change Order Form is completed to properly disseminate the new information of the project.

Gets the Job Done

A well-constructed job order quickens the process of completing projects.

Reference for Evaluation

Not all projects are success stories. Through a thorough work order form, contractors and clients will be able to assess mistakes, figure out solutions, and avoid future repetition of errors.

Tenant Work Order Form

Tenant Work Order Request Form

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Tenant Work Order Request Form in PDF

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Size: 498 KB

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Work Order Form in PDF

Hardware Work Order Form

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Size: 402 KB

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Network Work Order Form

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Who Uses Work Orders?

Work Orders are not limited to maintenance personnel. As an organization, a structure of departments must also be involved in utilizing work orders, such as the Operations Department, Engineering Department, Inventory Personnel, Accounting, and Upper Management.

Types of Work Orders

Quotes record a rundown of items that a client might need to buy and the costs of the things that you have cited to the client. Items on a quote can’t be submitted in your stock.

Orders record a rundown of items that a client is probably going to buy. Though quotes may not advance to a deal, requests are relied upon to bring about a deal. Items recorded on a request can be submitted in your stock and the cost for each request thing is alternatively set. In the off chance that you set the cost for an item, you can alternatively constrain the amount of the item that the client can take at the predetermined cost. For administrations, requests can be utilized to plan an occupation for a client on a predefined benefit date (the date the item or administration is planned to be conveyed).

Once a work request is made, you can change the work arranged from a:

Quote to a request. In the event that the things in a quote are referenced further along in the business procedure, (for example, on a load-out ticket or receipt), the quote is consequently changed to a request. In the event that there are stock items on the quote, you’ll be inquired as to whether you’d get a kick out of the chance to Commit them consequently. You can determine what number of items on the quote ought to be conferred as a matter of course at the organization or client level.

Order to a quote. In the event where the things on a request have not been referenced. At the point when a work request is transformed from a request to a quote, order-only data is hidden. Also, if the request things were conferred in stock, the things are discharged and didn’t really recorded as submitted. The quote expiry date may change.

A Project’s Success Story

A Work Order can dictate the success and failure of a work system. It is the cornerstone for the growth and success of an organization, dictates the authorization of production, and serves as reference. Our varied Work Order Forms, Event Order Forms, and Change Order Forms are a great way for you to monitor your projects and set priorities.

Don’t be bogged by the thought of having to come up with your own Work Order format. Our free templates are customizable, so you can tailor them to your own Work Order Form needs.

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