A Project Scope Statement is a useful document that outlines a project’s deliverables and identifies its scope and limitations. A well-written Project Scope Statement Form can identify the boundaries of the project. Before any project starts, whether it is a construction project or a company development project, a Project Scope Statement would first have to be provided by a project manager to their client. It would then have to be approved and agreed upon by both the company that requested it and the project team for it to start.

Project Management Scope Statement

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Size: 4 KB

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Project Charter and Scope Statement

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Size: 2 MB

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Develop Preliminary Project Scope Statement

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Size: 69 KB

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Construction Project Scope Statement

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  • PDF

Size: 124 KB

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Business Project Scope Statement

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Size: 292 KB

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Questions Answered by a Project Scope Statement

  • WHAT:  What does the client hope to achieve by the end of the project? This is the part where you outline the goals and objectives of the project.
  • WHY: If you have a deeper understanding of why the client has requested this project and go beyond what the objectives are, you can devise a better plan or design to cater for their specific needs.
  • WHO: It is also important to know who the stakeholders are in the project. The stakeholders are the people who have interest in the project and whose businesses and potential profitability can be affected by how the project would do, which is why you need to keep them in mind as well, not just the end users, while you plan a Project Scope Statement.
  • HOW: This is the hardest part of writing a Project Scope Statement. This where all the first three answered questions build up to. How do you plan to achieve the objectives of the project? How will you make sure that the project will be successful and the clients will get a return on their investment?
  • WHERE: This is the location of the project. If it is a construction project, where will it be? A project cannot commence until it has the needed manpower, and the location of a project can impact the partnerships your client might need to make to establish that.
  • WHEN: This is the last question to be answered. For this, the inputs from both the client and the project manager have to be taken into account. First of all, you need to know when the client expects the project to be done or if it is an urgent project. Based on this information, you can then set realistic expectations for the client. You may also see our Statement of Claim Forms if you need any.

Company Project Scope Statement

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Size: 273 KB

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Initial Project Scope Statement

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Size: 292 KB

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Project Scope Research Statement

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Size: 24 KB

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Software Project Scope Statement

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  • PDF

Size: 49 KB

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Importance of a Project Scope Statement

  • A Project Scope Statement clearly outlines the scope and limitations of your project. It is the foundation of every project plan. It defines what results are expected and what are not, and identifies what is included in your project and what is not.
  • Because the boundaries of the project are clearly stated, you can make sure that the stakeholders of the project have a better understanding of what to expect from it. This way, you can avoid possible disputes from misunderstandings which can cause a total failure or cancellation of the project.
  • Defining the boundaries of the project can also help you identify which changes, if any, are still within the scope of the project. This way, you can avoid uncontrolled growth in the project’s scope, which would lead to complications.

In writing a Project Scope Statement Form, you have to define objectives that are realistic, time-bound, and measurable. This is important because the statement form will basically point toward the direction the project will take. Make your statement form brief and concise so that it is easily understandable, and any questions that the client may have can be addressed right away. You may also see our Statement of Information Forms if you need any.

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