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Landlords don’t only deal with the tenant complaints that they receive regularly or to their properties that they must maintain with safety and security, but also the forms and documents that they are required to submit in order for them to successfully hold their business. Before he can open his apartment or condominium for rental purpose, he must secure the necessary legal forms for the type of business that he will be managing. Along with the varieties of important documents is a landlord statement form.

Landlord Agent Statement Form

Landlord Manager Statement Form

Landlord Registration Statement Form

Landlord Identity Statement Form

Landlord Statement for Allowance Form

When to Use a Landlord Statement Form?

A landlord statement form is a type of document which will cater the information of the landlord and the details of the tenancy. This form is used for the following instances and purposes:

For legalizing a rental business

The landlord must indicate his intentions on the landlord statement form and should not sign the document before sending the form to the notary. The notary public then checks through the form and determines if he or she will approve the landlord’s intentions or if he or she will decline the job application. However, this statement form may not always be a requirement, since there are some states and countries that put a greater value to the documents that they provide to the applicants rather than a personally drafted form.

Reporting a rental incident

For this purpose, the landlord can use a type of sworn statement form which is specifically made for landlords and tenants. If a landlord is using the form, then he must write his full legal name along with the address of his property and the names of his tenants who are currently on his premises during the incident.

After the list would be the details of the incident or the complaints which are necessary for meeting the intention of using the form. A copy of the lease agreement and other documents can be enclosed together with the form to state an evidence which can be useful for the report.

Registering to be a landlord

With the presentation of a landlord identity registration statement form, the landlord is able to prove to his tenant that he is a registered individual who manages the rental property. The form contains the address of the property, the names and the identifications of the recorded owners of the property, the details of the landlord as the managing personnel and property caretaker as well as a few details of the property along with the contact information of the owners.

Allowing a financial assistance

There are some tenants who are under a particular benefit which aids them in paying their monthly bills in school and for their rooms that they accommodate. For these tenant information, they will be required to submit a document which can only be completed by their landlord to prove their rental obligations and responsibilities.

With this, a financial assistance landlord statement form is handed to the landlord form him to state the rent details of the tenant which can either qualify the tenant for the financial aid or not. The form contains the name of the tenant, the number of household members, specifications of the lease, and the amount of unpaid rent along with the landlord’s signature.

Verifying a resident for a reimbursement

Obtaining a travel reimbursement may not be as easy as presenting the purchase receipts that a traveler or employer spent during his or her business travels. However, with the right type of landlord statement form, an employee and traveler will be able to acquire his or her reimbursement by requesting his or her landlord to complete the form as proof of service and his or her residency and the amount that he or she paid for the lodge or rental. The name of the landlord, type of property being rented, as well as the signature of the employee who went for the travel is indicated on the form.

Determining a rental place’s condition

Before a tenant starts to move his or her personal belongings on the property, he or she needs to conduct a property assessment to assure that he or she is provided with ample service and appropriate inclusions as he or she will be staying in the premises. A statement of condition form contains two sections which should be filled out by both the landlord and the tenant.

A list is on the form which itemizes and describes the furniture or things that are in the property such as the type of floor, the ceiling and even the included king-sized beds for each room in the house. If the condition of the property assessment has changed over the time duration that the tenant was staying, the landlord can either request for a fee for broken fixtures in the house or a replacement for a furniture.

Demanding for a deposit

When a landlord demands a rental deposit from his tenant, he needs to notify the tenant a few days prior to the day of the lease’ start. A specific landlord statement form is used for this purpose in order to state the monthly rental and the amount of deposit that the landlord is needing as well as the contact information of both parties.

Landlord Statement of Condition Form

Landlord Sworn Statement Form

Landlord Tenant Disclosure Statement

New Landlord Statement Form

Notarized Landlord Statement Form

Significant Areas in a General Landlord Statement Form

Regardless if a landlord statement form is used for any purpose, it must contain the following significant information to assure that the document will serve a great use:

Landlord’s Data

This refers to the landlord’s name along with his contact information. Some landlord statement forms also caters other essentials details of the landlord such as his identification numbers and a list of the possible licenses that the landlord was able to acquire for his rental business.

Property Description

The location of where the property can be found, as well as the block number and the property’s measurements can be found in this area. An indication of whether a property evaluation has various facilities such as pools and gardens may also be included in the form to allow the authority in learning more about the property.

Tenant’s Background

This area is often referred to as a tenant information section in other landlord statement forms as it mainly contain details of the tenant which should include his or her name and the names of the people who are residing in the premises with the client on particular days. Depending on the need of the individual who requests for the statement form, the document may include the employment details of the tenant and his or her previous tenancy addresses.

Tenancy Dates

This area centers on stating the duration of the tenant’s stay in the rental property. The starting date of residency must be similar to the signed lease agreement of the tenant and the landlord prior to the day when the tenant started to move to the landlord’s property.

Rental Amount

Although it is necessary to be direct to the point when writing down the amount of how much the tenant paid on a monthly basis, some countries require the landlord or the user of the form to fully indicate the breakdown of the fees. Payments for the usage of water and electricity, as well as the fees for fixing materials which need to be repaired can be included in this area to show a budget form allocation and prove how reasonable the fees are.

Questionnaire

This area can either be included as part of the statement form or it can be separated into a tenant questionnaire form that focuses on determining the rental subsidy, whether a tenant has been maintaining his obligation with regards to timely payments, and if there had been any complaints in the duration of the tenancy or lease.

Affirmation and Signature

This last vital area has the signature of the landlord and the date when the document was completed with the relevant details and information. The tenant’s deposit signature may also be included. However, it highly depends on the document’s purpose.

Portfolio Landlord Statement Form

Property Landlord Statement Form

Student’s Landlord Statement Form

Tenant Deposit Landlord Statement

Trustee Assistance Statement Form

Why Use a Landlord Statement Form?

It is essential that a landlord and any individual who is involved in a tenancy agreement must acquire a landlord statement form. The importance of having this document is because it serves as an effective tool which proves the residency of the tenant and the responsiveness of the landlord when it comes to dealing with inquiries and requests.

The form does not only benefit the tenant as it is also used for doing legal transactions and issues with the landlord where the transactions and the details of a possible judicial case may be written on. The landlord’s signature certifies his affirmative action with the statements and the rental claims on the form which is then verified and clarified with the aid of a legal attorney or a licensed notary public.

Nonetheless, with the listed purposes and the parts of a landlord statement form, it must always be kept in mind that an individual or user can only use the form with its full capability if it contains the right type of information, and if the details are up-to-date.