7+ Sample Employee Expense Reimbursement Forms in PDF | WORD

Employees are sometimes required to go on business trips, or move to another city or state for reassignment or to open a new branch of the company. More often than not, employees spend their own money during these business trips. Expenses incurred by employees for business purposes are to be reimbursed by their employers. This reimbursement should be nontaxable provided that the employee generates an accountable plan and submit properly documented expenses and receipts under that plan. Do away with the hassle of having to generate your own Employment Forms from scratch and just download the ones we have.

Employee Travel Expense Reimbursement Form

Employee Medical Expense Reimbursement Form

Employee Trave Expense Reimbursement Form in Doc

Employee Expense Reimbursement Request Form

Here are some of the Employee Expense Reimbursement Forms that you might find useful:

• Employee Travel Expense Reimbursement Form: This is used for the reimbursement of travel expenses incurred during business trips. This includes transportation, meals, and lodging expenses. You would also need to state the dates of your travel.
• Employee Medical Expense Reimbursement Form: This covers reimbursement for medical expenses that are not covered under any healthcare plan or health insurance. Some companies also provide reimbursement for the medical expenses of an employee’s dependents.
• Employee Moving Expense Reimbursement Form: This is somewhat similar to Employee Travel Expense Reimbursement Forms. The difference is in the length of the stay. If it is longer or if it is for reassignment, then an Employee Moving Expense Reimbursement Form should be used. Also, packing and shipping expenses and self-move expenses are included in this.

It can be a hassle to have to fill out forms and keep receipts for reimbursement, but keep in mind that even if you are self-employed, you cannot do away with filling out Self-Employment Forms to keep your business running.

Free Employee Expense Reimbursement Form

 Business Expense Reimbursement Form

Employee Expense Reimbursement Form in PDF

Employee Moving Expense Reimbursement Form

Do’s and Don’ts

• Do keep detailed receipts for every purchase made. Usually, a credit card billing statement is not enough, so you would really need the receipt. If the original receipt is lost, you may submit a copy and state the reason as to why a copy is being submitted.
• Make sure your forms are properly and completely filled out. Always include the business purpose of an expense. Include what, when, and why that expense was incurred. If you were in a business meeting, it is best to include the details and purpose of that business meeting.
• List expenses in a daily manner, with the exception of airline tickets and mileage records.
• Do not request reimbursement for items of personal use.

After you have successfully filled out your Employee Expense Reimbursement Form, you can then sit back, relax, and wait for your check in the mail or for the reimbursement to be deposited in your account. Companies may also use Employee Clearance Forms when an employee resigns from his post. There are various types of Employee Clearance Forms for various purposes. You may click on the link to check it out.