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Writing a performance review is very similar to writing a peer review report where a group of individuals come together to make an assessment or evaluation of a colleague’s performance and productivity at work or a project. Although performance reviews may be done individually, or by two or more persons.

For companies, Annual Performance Reviews are conducted, which involves the yearly assessment of an employee’s development with regards to his productivity at work. Through this, the company can figure out whether a certain employee should receive appraisals, incentives and bonuses, or if an employee should be given a notice for improvement.

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What is a Formal Performance Review?

Performance reviews come in two types: formal and informal. Employee Review Forms are an example of informal performance review as these types of review may be done in an unstructured manner and may be done anytime to know how the employee has handled a particular work or incident.

The other type is a formal performance review which is done on a scheduled basis, usually done once a year by all the managers of the company. These reviews are considered as “official” performance reviews and its result might lead to an employees performance appraisal.

How to Write a Performance Review for an Employee?

Going over Sample Review Forms will allow you to understand deeply how to write a Performance Review for an Employee. Meanwhile, here are some helpful steps you may consider:

• Familiarize yourself with the process. Other companies might observe different processes yearly, but familiarizing will at least allow you to have an idea of how to make a review for a certain employee.
• Give a good balance of review. Give your employees a balance of his strengths and weakness.
• Give constructive judgments and due recognition. If it fits, give your employee constructive judgments for the fields he must improve and acknowledge his efforts and improvements.
• Give coaching advice. After giving honest and constructive feedback, it is best that you offer your employee some coaching techniques on how he may improve or maintain his performance at work.

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Tips for Writing Performance Review Form

Any review you are writing at the moment, whether it be Journal Review Forms, Internal Review Forms, or Project Review forms, will need you to be critical and at the same time keen in going over each details. These are just the basic skills needed in writing a review. But to make your review more effective, efficient, and useful, here are some of the tips you might consider:

• Begin with goal setting. Whatever process you’ll take in making your performance review, always begin with a goal setting. Note the significance and purpose of your review form and let your subject understand that anything which will be discussed during the review – positive or negative, will be beneficial to both parties involved.
• Consult others first. Even if it is your task to give your employee a performance review, asking others to give their short performance review of a certain employee will be of great help when you try to reach the end of your review.
• Encourage a conversation. Conducting a performance review may put an employee to an uncomfortable situation. Make him feel like he is talking to an honest friend by trying to make a conversation about his performance like asking him about his troubles at work.
• Show your concern. Your employee might have lots of negative reviews for his performances. Show him your concern by asking what he might be dealing with that may affect his productivity and give helpful advices.
• Always end with a positive note. No matter how critical performance reviews may be, always see to it that you end your discussion with positive hopes for your employee. Encourage him to do better and try to get his interest by stating possible incentives and appraisals if he continues to do good.

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What is Performance Review Process?

A performance review process pertains to the procedures taken when conducting a performance review. Usually the process involves the different three stages: planning, proper review and post review.

Your planning stage includes the provision of forms, making partial review drafts, compiling the whole year review and the scheduling of the annual review.

Your proper review involves the discussion between you and the employee, and coming up of an agreed action plan.

The post review stage includes making a report and assessing whether appraisals must be given to the employee. These stages are basically the same stages you take when you complete your Risk Assessment Review Forms.

How to Fill Out a Performance Review

Normally, performance reviews are filled out by managers or any appropriate person in an organization. But some instances may require employees to make their self-assessment following a specific performance review form format:

• Reflect. First of all, you need to reflect on your performance. Be sure to fill out your review form honestly.
• Accomplish. Complete all the basic details needed in an evaluation form.
• Give unbiased scores. Assess yourself without bias. If you think that the specification does not really apply to your work attitude, then don’t hesitate to give yourself a lower score.

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Guidelines for a Performance Review

Completing a performance review or Appraisal Review Forms needs to be done carefully and critically. Thus, there are guidelines one must follow:

• State the purpose. Define the purpose of your review. To do so, make the objectives of the performance review clear to your employee and see to it that these objectives are met at the end of the review process. Also, this guideline will need you to set a goal whether the review would be for developmental goal, innovative goal, or improvement goal.
• Manage and coach. This means you’ll have to go through an observation and documentation process. For observation, find out the trends in the performances of your employees whether it be doing better through time or not. Make a documentation of these reviews, and then try to give helpful advice to your employees.
• Give Appraising Performance Details. Let your employee complete an appraisal form, and using the documentation you went through, write the appraisal deserving for your employee.
• Conduct a strategy. As the manager, you’ll have to share with your employees a certain strategy which will be beneficial to your company and the employee. Answer the question, “what actions should be taken in order to improve?”

These are just some of the guidelines in coming up with performance reviews. You may also want to see sample performance review form doc to fully comprehend the given guidelines.