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A grant is an endowment of an amount of money by an organization to someone or some people for a specific use or purpose. These are often applied by hospitals or health care organizations to conduct their programs. These grant applications are approved only if the administration is convinced with the purpose of why these are needed. The approval is based on the administrative requirements that are set for grant reviewing.

Grants are also approved for those students who are eligible for financial assistance in their education. A good example for this is a scholarship in which students are granted if they are qualified with the criteria or they have complied all the requirements set by the funding resources. Whether you are an undergrad, graduate, or doctoral student, you could ask for some sources for funding for your schooling.

Grant Reviews and Reviewers

In approving a grant application, the request must undergo various of reviews. These kinds of reviews are pertained to peer reviews, in which a thorough analysis process of reviewing takes place. There is a specific criteria that will be followed as the process is undergone. This is to make sure that the grant application is necessary. Thus, the reason for the grant is justified. Due to the fact that the grant application form undergoes a through review, the process is divided into two or more levels of reviewing. But criteria for reviewing is not only for grant applications, there are also criteria or objectives set for the reviewers.

The group of reviewers should be experts or professionals in reviewing a grant application in order to make sure that everything is fair, competent, and objective. Reviewers should also have the knowledge, skills, and expertise that are related to the program which grant proposals are pertained. The reason for this is basically in order to make sure that the grants are well reviewed with regards to its specifications and the details. There are some organizations in which training for grant reviewers are conducted. The training covers some lecture feedback and sessions that illustrate the system that is/are used in the reviewing process.

Project Grant Review Form

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This project grant application is referred to research of a certain subject matter which is/are discussed by a group of people. In doing the research, the group needs an amount in order to bring the research to success. In references to the form above, it contains the information that are needed for the completion of the grant application for a project proposal. Such information includes the following:

The personal information of the applicants

  • The surname and forename of each applicant in the group
  • The individual’s title or position
  • The contact information, such as the number and email address of each applicant
  • The name and address of their employing institution

The project or research information

  • The number of months for the period for which support is sought by the group
  • The proposal start date of the project
  • The specified project title
  • The brief propossal summary of the project or research
  • The brief description of the project

Further information that are needed under the project information are as follows:

  • The aims or objective of the project
  • The experimental designs to be used
  • The methods that are used for investigation or research
  • The details of the technology, equipment or materials that are or will be used in undertaking the project
  • The references that are used for the project research (includes the title and authors)
  • The reasons why support, in terms of financial or funding, is necessary
  • The approved request or the details of the permitted research conduct

The project or research consent, confirmation or approval information

  • The signatures of each applicants as the individual confirmation
  • The date of when individual have signed the grant application review form
  • The signature of the department head and finance officer (if necessary) as an affirmation
  • The date of when both have signed the form

In the review form, it is mandatory for both parties, the applicants and the reviewers, to affix their signatures. This is for the reason that it is made sure that both engage themselves in a mutual understanding regarding the matter. The signatures are also to make sure that the application for grant is approved and has complied all the requirements.

The financial details or information

  • The budget for the technology, equipment, or materials that are to be used
  • The miscellaneous amount
  • The total maintenance cost
  • The total procedure cost
  • The subtotal of above mentioned
  • The total sum or the budget request

In grant applications, the budget proposed should be included in order to make sure that the amount requested is justified enough. All information in the grant applications are made sure to be secured, due to the fact that these are confidential. Therefore, the organization must see to it that data or information gathered from these applications for grants are safe from unauthorized access. Though, there will be a few people, such as the reviewers, who could access these.

Fund Grant Evaluation Form

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  • DOC

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In reference to the form above, the grant proposal for the project fund is evaluated. The form above is more on identifying the areas or aspects that are used to assess the needs for funding. This is basically the evaluation after which grant has been approved. Such information that are necessary to complete the form are as follows:

  • The goals and objectives for the grant proposal
  • The description of project key outcomes and results basing on the goals and objectives
  • The statistics or reports that provide the number of served clients
  • The enumeration of the challenges or obstacles that were encountered in attaining the goals action and the objectives
  • The ways or techniques of how the different obstacles were overcame
  • The lessons that were learned from these experiences
  • The description of the unintended positive outcomes that resulted from the grant
  • the overall effect of the grant to the organization
  • The description of the partnership that was developed by this grant
  • Few success stories that made an impact to the organization with the help of the grant
  • The financial report of the expenditures using the grant funds

The basic information needed in filling out the form are the following:

  • The date of when the form is filled out
  • The organization name
  • The contact name and number
  • The title of the project proposal
  • The award amount
  • The grant period or date
  • The grant number (for references)

Research Grant Review Form

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The sample form above is a grant review for research which undergoes thorough reviews conducted by the primary and secondary reviewers. The review is done with a scoring system basing on the criteria stated in the form. Both primary and secondary reviewers should provide constructive critiques regarding the grant application. At the end of the review, the primary reviewer creates a single document that includes all the scores and the feedback from the reviewers. These are shared to the applicant/s and other reviewers. The confidential financial reviews that are intended for the head committee should be separated. Everything is summarized by compiling all necessary documents in relevance to the application for grant.

Moreover, here are the following information necessarily needed to complete the form:

  • The title of the research
  • The reviewer/s’ name
  • The date of when the review takes place
  • The type of grant (either research, mentored, or planning grant)
  • The overall scoring system or criteria (scoring of one (1) as the highest, and ten (10) as the lowest)

With regards to the scoring system, here below are the following criteria or objectives that serve as the basis in the scoring system. The comments for each are mandatory.

  • The aims or overall impact of the research
  • The significance or relevance of research
  • The approach of research to its audience
  • The resources that are used in the research

Grant Application Review Form

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The form above is used to help the reviewers identify the strengths and weaknesses, as well as the contributions to the institution and the target audiences of the proposed project. The review is also conducted by referring to the criteria for the project evaluation such as the following:

  • The project overview which evaluates the overall importance and usefulness of the project to the institution.
  • The needs statement which evaluates whether the project suffices the identified needs.
  • The overall scope of the project that includes the objectives, activities, solutions or action plans.
  • The inputs, outputs or outcomes evaluation of the direct impact to the target audience or group.
  • The budget written in detail, which demonstrates the need or use of the grant funds.

These criteria for the project evaluation are rated in accordance to the scoring system explained in the form. In addition to the evaluation process, the comments and the recommendations of the reviewers are necessarily to be written in the form. The comments for the form should also be in accordance to the reviewer’s rating based on the criteria.

Grant Proposal Review Form

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Student Grant Review Form

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  • PDF

Size: 114 KB

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Internal Grant Review Form

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  • DOC

Size: 82 KB

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External Grant Review Form

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  • PDF

Size: 475 KB

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Third Party Grant Review Form

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Size: 203 KB

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Grant Proposal Review in Word

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  • DOC

Size: 18 KB

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Standard Grant Review Form

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Size: 4 KB

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Grant Evaluation and Impact Form

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  • PDF

Size: 60 KB

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Grant Monitoring Review Form

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  • PDF

Size: 5 MB

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Chemical Use Grant Review Form

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  • PDF

Size: 136 KB

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Undergraduate Grant Review Form

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  • PDF

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In reviewing grant applications, it is better to make sure that the reviewers are experienced in conducting the grant reviews. If not, at least make sure that they are well-oriented with how the review should be undergone. This is basically for the reason to make sure that the grant funds or the amount of money allocated for whatever the application is pertained to will not go to waste. The criteria should also be relevant to the program in order to make sure that the reasons for the application of grants are justified enough.

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