FREE 11+ Rental Application Forms in PDF | MS Word | Excel

A rental application form is a document which is used by property owners who offer their properties out to be rented or be leased to a renter and a tenant. The form allows the property owner to obtain relevant information of an individual who will be renting his property. The data and information to be disclosed by the tenant or renter in the rental application form will be used for the verification and screening process to ensure that eligibility requirements are met.

Rental Application Form Sample Template

Why Use Rental Application Form Templates?

Using rental application form templates will lessen the time to be used by the property owner in drafting an application form from scratch since the template is already complete with the essentials and items to be used for screening an applying tenant or renter. Most importantly, the template can also be customized and be updated over time or whenever there are changes needed to be incorporated into the template.

Rental Application Form in DOC

Common Rental Application Form

Rental Housing Tenant Application Form

What Does a Legally Binding Rental Application Form Template Consist Of?

Rental application form templates must have the following sections for it to be a legally binding document:

• Applicant’s personal information section: The details of the applicant including his name, status, age, and residential address will be some of the data to be disclosed in the form. In this section, entry fields must be made which are allotted for the applicant’s data, and each entry field must be accompanied by a label as well as a sample placeholder to guide the applicant in completing the section.

• Occupant and user information: Most of the time, the applicant will not be the only person who will occupy a rental space, or he will not be the only one who will use the equipment that he is renting out. This is the reason why the names of the occupants and the users of the rented property must be enlisted along with their individual relationship to the applicant, their occupation, and their ages. Additionally, whether or not the applicant and his co-occupants own pets will also have to be disclosed in the form to prompt the property owner about the presence of a pet.

• Employment and income information: Acknowledging the applicant’s employment and income information will provide insight to the property owner of the applicant’s capability to pay the rental fees on time. The name of the applicant’s current employer, the applicant’s number of working hours, and the office address of the applicant’s employer will be some of the data to be collected in this section. Moreover, the current income of the applicant along with the supplemental forms that the applicant can provide to prove his claims are also necessary to be stated as part of the applicant’s income information.

• Credit and financial information: The information in this section of the form will be used for the credit score verification of the applicant. The purpose of this section is to determine whether or not the applicant is responsible for meeting his creditor’s requirements during the period of his loan.

Rental Program Application Form

Rental Tenancy Application Form

Venue Rental Application Form

Varieties of Rental Application Form Templates

Commercial Rental Application Form – Business companies who will be expanding their offices using commercial spaces for rent are the users of commercial rental application forms. In this form, there are six sections which need to be completed by the business owner. The first section of the form is where the information of the business company will be disclosed such as the company’s name, address, nature of the business, and product lines. The details of the business’s ownership or management are intended to be stated in the second section while the third section will enlist the affiliates and the business company’s subsidiaries. The fourth section, on the other hand, will be for the reference list of the business company which is followed by the lease information in the fifth section, and an authorization certification statement in the sixth section of the form.

Commercial Rental Application Form

Cottage Rental Application Form – Oftentimes when going on a vacation, travelers rent out cottages to stay in. For this, they must complete a cottage rental application form and provide the booking payments that the cottage owners mandate for their tenants. Moreover, a cottage rental application form will document the arrival and departure information of the tenant along with the details of his insurance provider. Other sections in this application form variety include the limitations of liability section, a booking information section, and the rental terms and conditions to be signed by the tenant.

Cottage Rental Application Form

Rental Dwelling License Application Form – Before a residential or a commercial property owner can rent out his property, he must obtain the approval of the State for his rental business by completing and submitting a rental dwelling licenses application form. The address of the property will be the first data to disclose in the form. In addition, the property owner’s information along with the details of his agency broker, the structure of the property, and the license to be obtained will also have to be specified in the form.

Rental Dwelling License Application Form

Rental Equipment Finance Application Form – Financial aid providers and banks are the ones who need to prepare this form variety for their clients who will be applying for a rental equipment financing loan. The information to be documented in the form will be the details of the client or the applicant and the financing transaction. It is also essential that the purpose of the loan will be defined such as whether the client will use the loaned amount to finance an equipment set or to begin raising capital to acquire the desired equipment for a business.

Rental Equipment Finance Application Form

Apartment Rental Application Form

To conclude, rental application form templates are not only limited for land and house property owners but also for anyone who has a property that they can rent out regardless if the property is big or small. Nonetheless, the template must be updated at all times especially if there are renovations and alterations made in the property to ensure that the application form and its accompanying rental application documents will collect as well as provide accurate information to all parties involved.