Field trips are conducted by schools, organizations, and institutions to engage members in various activities which promotes real-world connection. Most often, field trips require the participants to be away from their residences and the premises of a city where the institution is located. This is why field trip consent forms must first be filled out by both the participant and his parent if he is still a minor.

Field Trip Consent Form Sample

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Field Trip Parent Consent Form

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What Is a Field Trip Consent Form?

A field trip consent form is a document used by schools and organizations to indicate the permission and consent of students and legal guardians who will be participating in a field trip or outdoor event. In the form, the school will be able to state the details of the field trip, the activities to be conducted, as well as the types of consent and permission that the parent or the student must grant in order to participate.

Field Trip Event Informed Consent Form

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Field Trip Parental Consent and Indemnity Agreement Form

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Field Trip Parental Consent and Medical Authorization Form

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What’s In a Field Trip Consent Form?

There are several pieces of information to disclose and include in a field trip consent form, however, the essentials are as follows:

  • Field trip description: The date, time, and the target location of the field trip should be known by whoever will be using the form. In addition, an introductory statement about the field trip and the benefits that the participants will obtain can also be included in the form to engage and capture the interests of the user.
  • Participant’s contact information: The name of the participant along with his age, grade level, phone numbers, and addresses are some of the data to disclose in the contact information section of the form. Moreover, the participant’s emergency contact person should also be stated in the form to allow the organization hosting the field trip in knowing who to reach out whenever the participant gets involved in an accident leading to an injury.
  • Permission and consent statement: This is the main focus of the form and must have statements that indicate the participant’s willingness in joining in the field trip activity and the permission that the participant and his parent have given. Below the statements should be an area for the signatures of the participant, his parent or legal guardian, and the field trip administrator or advisor who will be responsible for watching over the participant in the duration of the field trip.

Field Trip Parental Consent and Release Form

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Graduation Practice Field Trip Consent Form

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Parent-Guardian Field Trip Information and Consent

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Varieties of Field Trip Consent Forms

Field Trip and Transportation Consent Form – This field trip consent form is intended to be signed by a participant’s legal guardian to permit the participant in joining the field trip as well as in using the transportation services or bus of the school. To fill out the form, the legal guardian or the parent must state the name of the participant, sign and state the date when the form was used, and indicate whether or not the participant is permitted to swim during the field trips or not.

Field Trip and Transportation Consent Form

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Field Trip Annual Consent Form – Some schools or educational institutions prefer to include field trip consent forms as one of the documents to be filled out during the enrollment or student registration period. Specifically, a field trip annual consent form will allow the school to acknowledge who among their students are permitted to participate in every low-risk activity to be conducted outside the school campus. In the form, the name of the student along with the name and signature of the student’s legal guardian will be indicated on the first page. On the other hand, the second page enlists the responsibilities of the school board, student, the parent or the legal guardian, and the emergency medical information of the student.

Field Trip Annual Consent Form

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Field Trip Consent and Emergency Form – Accidents could not be predicted which is why it is significant that the field trip advisors and school administrators are prepared for any unexpected circumstances. One of the ways to prepare for accidents and emergencies is by using a field trip consent form with a section that documents the emergency details and preferences of the student. The form will have to be filled out by the student’s legal guardian or parent. Upon signing the form, the parent is not only giving consent to the student to join the field trip but also authorizing the field trip advisors to administer medical treatments and first aid to the student whenever needed. Furthermore, the name of the medical insurance wherein the student is a beneficiary will also be disclosed in the form along with the insurance’s policy number, the allergies and health issues of the student, and the current medications that the student is maintaining.

Field Trip Consent and Emergency Form

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Field Trip Parental Consent and Liability Waiver Form – The purpose of a field trip parental consent and liability waiver form is to document the approval of the parent for his student to be part of the field trip and to waive his rights in filing lawsuits and damage claims to the school. This form protects the school from being liable for accidents and loss which will occur during and after the period of the field trip.

Field Trip Parental Consent and Liability Waiver Form

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Overnight Field Trips Consent Form – Overnight field trips are one of the most commonly considered high-risk activities conducted by schools and institutions due to the length of time that the students or the participants will be away from their own residences. With, an overnight field trips consent form is a required document to be completed by anyone who plans to participate in the trip. The form contains fourteen items to be filled out by the participant or the student such as the student’s name, school attended, legal custodian, address, emergency phone numbers, and business phone numbers. In addition, the student must also disclose his medical or health state along with the treatments and medications that he will be bringing, and the decision of his parent about his involvement in the trip.

Overnight Field Trips Consent Form

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To conclude, field trip consent forms are not only limited for granting consent to allow an individual join a field trip or an activity but also in permitting or authorizing the event organizers in giving immediate medical needs during the trip, as well as in waiving liabilities and claiming rights.

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