Every single day, people complain about anything, from varying products that they have bought from the market to the long lines of traffic in some areas of the city. As the adage goes, “You cannot please everybody.” There is always something to complain about. Some reasons are quite irrational, but some reasons for complaining are legitimate especially if they cause negative impact to other people. Bad situations are definitely inevitable sometimes. When bad things happen, they should be addressed properly by people responsible of them. However, some agencies, organizations, and companies do not take necessary measures for acquiring a solution in meeting the complaints of the involved parties. This attitude of avoiding the issues can unconsciously cause matters to become more complicated. Oftentimes also, complaints are not given a solution because it was not presented appropriately by the compliant to the concerned parties. It may even cause a lot of chaos which will eventually lead to a more negative effect.  These groups and all other people involved in the circle of life must effectively state and address their complaints in a formal way using the appropriate complaint forms to avoid further dilemma.

Employee Relations Complaint Form

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Varieties of Complaint Forms in PDF

Complaint forms are used in companies, rental businesses, and even in medical industries. There is a need to use complaint forms in groups and industries because it is required by some states. It also aids in efficient communication between the higher management of the industry and the clients and staff. Below are the varieties of forms which can be used by any complainant:

Employee Complaint Form – An employee complaint form is used by an employee in the company. This document is essential in assuring that any glitch and concern of an employee will immediately be addressed and will undergo the right company grievance resolution procedure. The form has the name of the employee, the department where he or she is assigned, his or he job position, and the name of his or her supervisor. If the employee wants to elect a representative such as an attorney for resolving the case, he or she must state the identity of the attorney on the form with the attorney’s contact details.

Employee Complaint Form Sample

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Staff Complaint Form – Oftentimes, people misuse the term “staff” as an employee. However, these two vary greatly on their definitions since an employee is an individual who works in a corporate company while the latter is a group of people working as a team for an organization. With this, a staff complaint form is used for the concerns of the staff members. The form contains the name of the staff member who submitted the complaint, the name of the other party who is complained by the staff member, and the in-depth description of the complaint.

Faculty Staff Complaint Form

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Wage Recovery Complaint Form – Salary and wages are expected to be given out regularly. However, there are some instances when the company unintentionally left out an amount from an employee’s wage. For the employee to address his or her concern, he or she must fill out a wage complaint form  specifically intended for recovering an unclaimed wage amount. The form is often submitted to the county office or the state where the company is located and where a wage recovery ordinance is observed. It must have the details of the employee, his employer, the statement of the employee of how he informed the company about the wage and how the company responded to his concern.

Wage Recovery Complaint Form

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Wage Theft Complaint Affidavit Form

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Workplace Bullying Complaint Form – Discrimination and bullying is a prevalent in the workplace. To cater the information and statements of the bullied victim, a workplace complaint form for bullying is used in companies. It states the personal information of the complainant, a consent statement for allowing an investigation to occur, the specification of the alleged bully, and the incident of how the victim was being bullied in the workplace. An indication of whether outside authorities have been involved in the case such as the state local police should also be included on the form.

Workplace Bullying Complaint Form

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Workplace Complaint Form Sample

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Workplace Safety Complaint Form – Aside from bullies and people who tend to victimize their co-workers, hazards, and dangers in the workplace are also issues that the human resource personnel should need to clear-out and resolve. A workplace safety complaint is submitted by the members of the company to effectively report installation issues, electrical problems, and all other matters which add danger to the employees, staff and clients. At the end of this complaint form is a statement of verification which is required to be signed by the complainant to indicate that he or she is fully aware of what he or she is writing on the form and the possible penalties that he or she may face in the event that his or her claims were proven wrong and faulty.

Workplace Safety Complaint Form

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Hotel Complaint Form – Hotels and inns face everyday complaints from their guests and clients ranging from the lack of towels in a room to rude behaviors of the hotel staff. With this, a hotel complaint form is prepared at the front desk of the hotel for the complainants and the management to solve the issues before any bigger problem arises. The complaint form contains the details of the complaint, how it must be resolved from the complainant’s point of view and the duration of the incident leading to the complaint.

Hotel Complaint Form Sample

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Hotel Tax Complaint Form – Service taxes, service charges, and value added taxes are some of the additional payments known as hidden payments immediately paid by clients and customers without them being knowledgeable about the amount. Though these are not illegal additions, clients should be aware of the limitations that they will pay before heading out for a hotel reservation. For reporting hotel managements that require plenty of tax payments and percentage, a hotel tax complaint form will be used by the complainant. The state regulation which has been violated by the hotel management must be indicated on the form to aid the authorities in the investigation process of the complaint.

Hotel Tax Complaint Form

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Installed Guest Complaint Form – Hotels and residential places often require installation services for their premises such as hanging ceiling fans and decors. However, if a purchased installed material has caused a trouble to the guests, and the service providers waived their responsibilities of replacing and fixing the material, the guest may use an installed guest complaint form and submit it to the management to file a report. The management who purchased the materials will then be able to escalate the issue to the suppliers with the representation of associated purchase receipts, invoices and order forms.

Installed Guest Complaint Form

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Landlord Complaint Form – Landlords are the people who either own a residential property or the managers of a property owned by other people. Since landlords are the ones who are assigned in mandating house rules, holding the property’s finances and maintaining the condition of the property, they are also expected to deal with the complaint about some tenants giving headaches and problems as they live in the property. A landlord complaint form requires the name of the landlord and the tenant, the address of the property, and the particulars of the issued complaint. After submitting the form to the authorized person who will construct a resolution, the tenant will be informed through a notice form to the door of the tenant. The notice may contain the possible procedures to be undertaken for acquiring a solution, as well as the decision of the landlord.

Landlord Complaint Form Sample

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Landlord Rental Complaint Form

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Size: 138 KB

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Resident Complaint Form – Though a tenant is known as a resident of a property, a mere resident may not always be the tenant who signed the lease agreement for the renting the property. A resident may be the friends and relatives of the tenant who lives in the property for a short time or for a particular event. In this case, if a resident has a complaint with regards to the property, he needs to use a resident complaint form to properly handle the issues. The form aids the management of the property in creating a corrective action towards resolving the concerns of the resident. It also indicates the specific date when the complaint has been resolved and closed for the management’s documentation purposes.

Resident Complaint Form Sample

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Residential Assessment Complaint Form – Any property which can accumulate a huge sum of money owned by an individual must be legally recorded and assessed by the state to acknowledge the taxes associated with it as well as to know its market value. However, if a property owner is not satisfied by the assessment which was mandated by the state, he should complete and submit a residential assessment complaint form immediately to the authorized state representatives. The form has five sections which includes the property’s identification, an oath to be signed by the complainant, the reasons why the complaint was submitted, the property’s sale comparison, and the taxpayer’s opinion regarding the granting of a correct property assessment.

Residential Assessment Complaint Form

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Residential Complaint Form – A residential complaint form is used for any issues relating to a residential property. It focuses on the general information of the complainant and his or her position in the residential property; whether he or she is a tenant or the property manager. The form should have a list of the violated rules and the grounds of the complaint to indicate what needs to be addressed and how the complaint should be solved. If a complaint involves standards of the state and legal regulations, the complainant may have an attorney to help him or her in completing the form to assure that all vital aspects will be included and discussed.

Residential Complaint Form Sample

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Residential Eviction Complaint Form – Evicting a tenant from a rented residential property should have reasonable grounds why the tenant received an eviction notice from his landlord. Additionally, if a tenant can prove that he does not deserve to be evicted from the property, he can file a residential eviction complaint to the legal authorities. This form has the names of both the plaintiff and the defendant of the case who is respectively the landlord and the tenant of the property. Associated documents such as 30-day notice forms and tenancy agreements should accompany the complaint as pieces of evidence in the event of a hearing and a legal preceding.

Residential Eviction Complaint Form

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Tenant Complaint Form – If a landlord has been showing behaviors which are aggressive to the side of the tenant and has the intention of paying for keeping the tenant’s mouths shut in events of a witnessed illegal act, the tenant must report the incident with the aid of a tenant complaint form. The form must be completed with the information of the tenant and the property as well as the landlord’s identification to be accepted as a legal complaint in the state. Aside from residential tenants, commercial property tenants can also use this form to state their concerns about the property or building management and to build a solution for their issues.

Tenant Complaint Form Sample

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Tenant Petition Complaint Form

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Safety Complaint Form – Promoting safety in the environment is one of the top concerns of any organization or company. With a safety complaint form, the management will know what areas in their company is in need of fixing, changing and updating. The form will indicate the person who lodged the complaint, the location or the area which is the subject of the complaint, and the name of the individual who received and will resolve the complaint. The corrective action and the expected follow-up procedures are included on the form to assure that the management did not take the complaint for granted. It is also used to record what the management has done to cater the needs of their clients or the people involved in their premises.

Safety Complaint Form Sample

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Property Maintenance Complaint Form – Properties in well-maintained conditions often sell out fast compared to those that need numerous renovations. However, if the maintenance service providers were not able to do a great job in assuring that the condition of the property is in good shape, they may face a property maintenance complaint from their clients. This form indicates the issues of the property such as dangerous debris, untrimmed lawn grass, broken fences, and even missing fixtures in the property’s premises. The complainant must include his or her contact information so the authority can reaching out to him or her for further interviews and inquiries about the issue.

Property Maintenance Complaint Form

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Restroom Maintenance Complaint Form – Educational institutions and universities want to assure that their school premises are clean and safe for their students and staff. Aside from classrooms, school grounds, boards, and science laboratories, the school’s restrooms should also be maintained clean, disinfected, and functional for anyone who will use the facility. A restroom maintenance complaint form is used to report complaints about the restrooms in the school. If the complaint involves multiple restrooms, the complainant must submit individual complaints about each restroom to specifically state the issues in each facility and the suggested solutions.

Restroom Maintenance Complaint Form

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Health Care Provider Complaint Form – Doctors, dentists, midwives, and medical social workers are considered as health care providers. These professional individuals are assigned in taking care of a patient and assuring that the patient’s health is stable. However, these people also receive complaints especially if the relatives of the patient are not satisfied with their services. A health care provider complaint form is used for these complaints which can be filled out by the patient or his representative if the patient is incapable. A release authorization for releasing the patient’s information is enclosed with the form to allow the authority to look through the personal data of the patient which may include the patient’s medical records.

Health Care Provider Complaint Form

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Health Plan Complaint Form – It is common in some states and countries that their citizens have individual health plans as they live. These plans are essential for emergency and medical needs of the plan account holder. A health plan complaint form will be used if an account holder reports his or her concerns and complaints to the health plan agency. The form outlines the issue, when it happened, and who the specific people are known to be involved in the incident. Paperwork such as denials of service form documents and the doctor’s bills addressed to the account holder needs to be presented for proof of the account holder’s complaints.

Health Plan Complaint Form

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Medical Exam Complaint FormMedical examination results are essential for a job application and course enrollment. Since the results of an examination can either make or break an application, the physicians who will conduct the process must make sure that errors and mistakes will not be made. With this, a medical exam complaint form can be used by a complainant who has witnessed an unlikely incident whether in the premises of the medical center or in the results of the patient. This form falls under the category of medical complaints that supply the significant data needed to crack the code in resolving the complainant’s worries.

Medical Exam Complaint Form

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Patient Complaint Report Form – The person who will be responsible or assigned in dealing with the complaints of a medical center’s patient is known as the department manager. A patient complaint report is expected to be completed by the patient or the complainant as soon as any trouble or unsettled issue is observed. After the patient has submitted the form, the manager will then fill out the areas designated for him which may include the date when he received the complaint, details about the action and follow up letters, as well as the concern category of the complaint.

Patient Complaint Report Form

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Insurance Complaint Form – If an insurance company has not been efficient in providing the requested services of their insurance policyholders, there is a likely chance that they will be dealing with an insurance complaint in the nearest future. However, these companies must not fear the complaints of their policyholders since it will also benefit them by pointing out the issues that they have not seen and acknowledged. By using an insurance complaint form, the insurance company will be able to gather the details of why their policyholders are unhappy and how they can meet the needs of each person.

Insurance Complaint Form Sample

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Insurance Consumer Complaint Form

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Medicare Complaint Form – Medicare is an insurance company which is for senior citizens who are beyond the age of sixty-five and for younger individuals who have disabilities and renal diseases. Along with all other medical insurance companies, Medicare also needs to listen to their clients to promote a healthy relationship between all the people involved in the company. A Medicare complaint form is used to state the name of the beneficiary who complained about the service, his or her Medicare number, the authorized representative of the beneficiary, and all vital data which can aid in determining the beneficiary’s identity. A brief description of the complaint is needed on the form with an attachment of important documents to support the claims and concerns of the complainant.

Medicare Complaint Form Sample

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Medicare Beneficiary Complaint Log Form – Compared to the aforementioned complaint forms in PDF, this document is not for the complainant but for the authorized personnel who will record the complaint. It contains the date of receipt of the complaint, patient information, patient’s insurance claim number, a short detail of the complaint, and the necessary action which was taken by the insurance provider for the complaint of the policyholder.

Medicare Beneficiary Complaint Log Form

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Size: 3 KB

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Model Complaint Form

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Size: 11 KB

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Complaint Log Form

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Size: 60 KB

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Benefits of Using Complaint Forms in PDF

Complaint forms in PDF or portable document file formats are easier to fill out and submit because the form is already presented in an interactive manner to the users and complainants. The forms which are in a PDF format also promote security by limiting the range of accessibility and editing rights of the person who will be filling out his information on the form. The form can also be directly connected to the site and database of the management or the organization who uses the form for their clients which eases up the process of data gathering and collection. Aside from attaining security, forms which are presented and provided in PDF format convey formality and legality in any transaction and process compared to other formats. Lastly, the complaint forms in PDF format are lightweight whether it be downloaded or used on an organization’s website.

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