It’s been days since you’ve attended the Canton Fair, the biggest trade show in China, held on the 31st of October this year. It is during trade fairs, that you meet vendors showcasing a range of products that they offer to clients. Let’s say you’re an electronic gadgets shop owner and dealer, meaning to ramp up your inventory and actively searching for new suppliers by attending trade fairs, locally and internationally. And attending the Canton Fair, you’ve decided to avail of their several exhibitors as your new supplier. After a few chitchats and trading email addresses, you promised to email them a list of requirements and a Vendor Contact Information Form as soon as possible. However, wanting to impress your new suppliers, you ditched your old forms in exchange for a new and more presentable one.
What Is a Vendor Contact Information Form
A Contact Vendor Information Form is an information and contact form that collects contact information from vendors and suppliers. This is to further establish a healthy, professional relationship between the buyer and seller. These forms are used by businesses to maintain a list of suppliers and also to record new ones. Securing this form not only allows businesses to have a list of trusted vendors but also allows them to maintain records of purchases made on credit. Vendor Contact Information Forms are therefore one of the froms used in vendor management.
6+ Vendor Contact Information Forms
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2. Vendor Contact Information Form Sample
3. New Vendor Contact Information Form
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6. Vendor Contact Information Form Sheet
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Benefits of Vendor Contact Information Forms
Vendor contact information forms are one of the essential documents in vendor management. Vendor Management is a management discipline where businesses establish contact with vendors, select vendors that best fit the businesses needs, categorizing and evaluating both existing and new vendors, and consistently meeting goals to ensure profatibility. Moreover, vendor management gives businesses an effective way to control cost and reduce risks related to purchase and logistics.
Vendor contact information forms further establish buyer-seller relationships between businesses. These forms are the ones filled by vendors right after the first contact is initiated by parties who are interested in the products and services that vendors offer. As mentioned above, these forms are primarily useful in vendor management due to the number of benefits that it provides to businesses. They allow businesses to organize a list of trusted vendors, prices, and payables, which in turn, also enable companies to manage their finances, production, and sales better. Elaborated down below are the benefits that vendor contact information forms give to their users.
1. Maintains a List of Trusted Suppliers and Service Providers
Vendor contact information forms enable businesses to maintain a list of trusted suppliers and service providers. These forms already give you vendor information that includes contact details, addresses, and products or services offered. Hence, it also enables you to easily remember those that gave you the best deals, quality products, and excellent service. This is done by way of categorizing and updating a list of vendor profiles in your file cabinet and even deleting unsatisfactory ones if necessary.
2. Allows you to Ask a Price Quote from Vendors Easily
Whenever you plan to purchase something or enlist someone’s services, it is normal for businessmen to contact trusted vendors for a price and cost estimate or quote. Thus, maintaining a compilation of vendor profiles allows the business to easily remember vendors who have a history of reliability and affordability. It also allows you to compare different prices from different quotes sent by vendors themselves.
3. Effectively Track Purchases Made on Credit
Having a compiled list of vendor profiles lets you track purchases that you made on credit more effectively. Your compilation of vendor profiles serves like some directory or journal that you can access whenever you need to remember something. Although the purchases you made on credit are already recorded in your credit expenses, consulting individual vendor profiles gives you the details of the purchase itself, which allows you to schedule and budget money for payment.
How to Make a Vendor Contact & Information Form
You have met and exchanged emails with several vendors from the trade fair that you’ve attended in China. You’ve also promised to email them a list of requirements along with a Vendor Contact Information Form, as soon as you arrive home. Deciding to ditch your old forms in exchange for a new one to impress them, you then set out and look for a new Vendor Contact Information template. Having come across this article, you’ve not only found a wide assortment of Vendor Contact Information Templates but also instructions on how to make one as well. So to get you started right away, here are the steps on how to make a Vendor Contact Information Form.
Step 1. Choose and Download a Vendor Contact Information Form Template
Before actually making your Vendor Contact Information Form, the first step that you should take is to take the convenient route. The convenient way of making a Vendor Contact Information Form is to make use of ready-made templates listed in this article. Hit the download button after choosing the Vendor Contact Information Form Template of your liking.
Step 2. Edit the Vendor Contact Information Form Template
After downloading a Vendor Contact Information Form Template, edit the template by placing your company name and logo on the top portion of the form. Then, edit the template further by replacing, adding, or removing some of the fields for information inside the form. Make sure to edit the form according to the needs and requirements of your business.
Step 3. Save and Store an Electronic Copy of the Form
After you’re done editing the Vendor Contact Information Form Template, save it and store it on your computer. You can do so by creating a file folder under the file name “Vendor Profile” or under the name of your liking. This serves as your directory, where you can put sub-folders of Vendor Profile. Store the Blank Vendor Contact Information Form in the Main Folder.
Step 4. Send the Vendor Contact Information Form via Email
Send the edited Vendor Contact Information Form to your individual vendors via email so that they can completely fill it. Sending them via email enables you to save money from the costs of having them mailed. Sending your Vendor Contact Information Forms via email is recommended when you have vendors from overseas.
Step 5. Print the Vendor Contact Information Form
You can also opt to print your Vendor Contact Information Forms using your office printer for future use. Printed Vendor Contact Information Forms are perfect for domestic and local vendors as you can send them immediately via fax. After printing those forms, store them in your file cabinets to protect them from the elements.
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