As an intern, you need to keep on track of the duty hours you have garnered in your chosen company. One document you can rely on the most are timesheets. Some timesheets are electronic and paper-based. But as an intern, using the paper timesheets would be better. These intern timesheets help you record your duty hours, along with duty responsibilities of the day.
What Is a Timesheet?
Your employers would also be happy to have intern timesheets so they would know when you are going to start and when is the end of your internship. However, you need to prepare your timesheets accurately, so your employers can understand it and quickly compute your hours. To learn more about timesheets, read further in this article for tips and a few sample intern timesheets we have included.
A timesheet records a person’s time-in and out in a specific activity, work, or project. It closely works like a schedule form. Timesheets are mostly useful for employees to keep on track of their duty hours, along with their breaks and overtime. Keeping track of employees’ time spent in the office helps HR professionals calculate payrolls. In cases such as internships, timesheets help interns record their work time in their respective companies to prove that they have reported to the office. Timesheets also help in monitoring the employees as well as interns’ work activities.
FREE 9+ Summer Intern Timesheets in PDF
Create intern timesheets conveniently with these downloadable sample timesheet forms. These documents are available in all versions of PDF for easy access in reading and editing. You can freely use these sample templates as references.
1. Intern Timesheet Example
2. Sample Internship Timesheet
3. Sample Internship Program Time Sheet
4. Summer Internship Timesheet
5. Daily Intern Timesheet Sample
6. Weekly Internship Timesheet Form
7. Example Summer Internship Program Timeheet
8. Internship Daily Time Sheet
9. Internship Work Timesheet
10. Student Internship Timesheet
Benefits of Using Timesheet
There is a reason why timesheets are required as you enter a company. This document helps you and your company heads in monitoring your workload and time spent working. Here are a few advantages you should know in using employee timesheets.
Calculating payrolls: Timesheets allow employers to track their workers’ absences, leaves, overtime, and work hours they generated. This time card helps HR personnel in making accurate calculations in the employees’ salaries. An employee’s pay, of course, depends on the time they spent working—whether they have worked overtime or undertime. For interns, this would be helpful for them if the company provides them allowances for the duration of their internship.
Monitoring employees’ attendance: Just as mentioned earlier, timesheets help track the workers working hours in the company—it also applies for the interns. This work time log monitors how punctual and consistent are their employees or student interns. If employers see any suspicious record in the timesheets, they will immediately call the employee or intern’s attention.
Controlling employees’ behavior: Believe it or not, employers can also evaluate an employee’s behavior and performance through timesheets. Being consistent in gaining perfect attendance says something positive about an employee. But if an employee skips workdays without notice or always logs in late, says something else. Employers will use timesheets as tools to look into lapses and apply solutions to improve operations as soon as possible.
How to Create a Summer Intern Timesheet
Tracking your duty hours with timesheets would be more convenient as an intern. Timesheets are like employee time logs that record your sign-ins from work and are already part of a company’s system procedures. This document is an excellent tool for time management for you as an intern in a company. Your employers would not only monitor your attendance with this paper log but as well as your performance and behavior. But to create timesheets effectively, you must remember a few things. For your convenience, we listed tips and steps on how to create one.
Step 1: Determine the Work Period
First, you need to know the period of your internship to figure out what details to place in your timesheets. Are you going to work daily? Do you have days off on weekends? How many hours are you going to spend in the office? Consider these questions so you can layout your timesheets accurately. Other timesheets are either for a daily, weekly, or monthly work record.
Step 2: Use an Organized Timetable
Just like other documents, you must use a clean and organize timetable for your internship timesheets. You can conveniently create timesheets in google sheets or excel since these editing programs have features that would make your job easier. There are also sample timesheets available online that you can freely use as references.
Step 3: Input the Essential Details Needed
Think of the essential information you need for a timesheet. Most of these work timesheets contain the intern’s work schedule,—date, time, overtime, total work hours, employee’s name, and the department they belong to in the company. These details are vital since it helps the HR department and your supervisors monitor your attendance.
Step 4: Proofread and Revise
After sketching your sign-in timesheets, you need to proofread and revise areas if necessary. You must make sure you placed the right information to avoid conflicts. Placing your supervisor’s signature at the bottom of your timesheets will make it valid and reliable. Affixing your supervisor’s sign is one way to know that your timesheets were reviewed and approved.
Step 5: Keep it Updated
As you use your timesheets, you must keep it updated until the end of your internship. Just as mentioned earlier, timesheets are useful in monitoring your attendance and calculating your payrolls. Make sure you punched in every time you arrive and leave from work to avoid printing any misleading information on the sheet.
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