An employee sign-in sheet is a type of HR form used by companies as a registration form to document the names of the employees who signed in and participated in a specific event or activity. The sign-in sheet will also collect the time when each employee signed in as well as their time out along with their signatures.
Types of Employee Sign-In Sheets
Below are the different types of employee sign-in sheets which are free to download, edit, and are printable:
Employee Attendance Sign In Sheet – If the intent of using a sign-in sheet is to record the leave request and attendance of the employees of a company, then the type of form to use should be the employee attendance sign-in sheet. The data which will be documented in this sign-in sheet would include the details of the employee’s leave, the number of leave credit hours used, and the number of credits earned. After filling out the table in the sign-in sheet, the form should be submitted to the supervisor and must be kept by the authorized timekeeper of the company.
Employee Attendance Sign In Sheet
Employee Daily Sign In Log – This is the type of form to be used by companies for day-to-day attendance documentation. The employees who will be filling up the form will need to state their names first then their job classifications, time in and signature at the start of the shift, and their time out and signature after their work shift is over. Most often, construction contractors are the ones who use this type of form for their employed workers from an agency.
Employee Daily Sign In Log Sheet
Employee Event Sign In Sheet – Companies who host events and activities for their employees must use employee event sign-in sheets in order to acquire the attendance of the participating and volunteering employees. The name and park or group name of the employee will be documented in the form along with the indication of whether the employee will be a participant in the event or one of the service volunteers.
Employee Event Sign In Sheet
Employee Safety Meeting Sign In Sheet – Safety meetings are held in companies to remind the employees about the necessary safety precautions and policies they must follow when operating materials and machines in the company’s premises. Before an employee safety meeting will begin, it is essential for the meeting presider or the safety trainer to acquire the list of attendees. The form to use for this purpose would be an employee safety meeting sign-in sheet. The main topic of the meeting along with its date and location and the name of the trainer will be indicated in the first part of the form which is then followed by a table for the names and signatures of the attendees.
Employee Safety Meeting Sign In Sheet
Regardless of the type of sign-in sheet, companies should choose properly which variety suits best for their purposes and objectives. This includes choosing which format and file size will be preferable.
Employee Session Sign-In Sheet
Employee Training Sign In Sheet
Employee Workshop Sign In Sheet
Manager Workday Training Sign-in Sheet
New Employee Sign-In Form
Substitute Employee Sign In Sheet
Tutor Employee Sign In Sheet
How to Create an Employee Sign-In Sheet in DOC
DOC formatted forms are easy to customize as compared to other formats. In lieu of this, the steps below will serve as a guide for anyone who would want to create a basic, yet effective tool to gather the attendance of the attending employees:
Step 1: Open a word-processing software application program.
Word-processing software application programs are the only applications that can be used to create forms in DOC formats. Some of the known applications would be Microsoft Word, OpenOffice, Google Docs, and TextEdit.
Step 2: Update the margin and layout preferences.
The size of the margin will depend on the requirements of the company, however, 1×1 margin sizes are the most common wherein each size of the margin will be an inch. On the other hand, the layout preferences including the font styles and the colors to be incorporated into the sheet will also have to be customized to suit the company’s branding.
Step 3: Place the company banner and the title of the form.
The banner must have the name of the company with its logo and address. However, if the company does not have a banner yet, then the company’s name can simply be placed at the topmost portion of the form which is then followed by the title of the form below it.
Step 4: Add an entry field for the date and details of the event.
The data to be collected in the first set of entry fields should be the date of the activity or when the sign-in sheet is used, the name of the event or activity, and the name of the organizer of the event or the sponsoring organization.
Step 5: Create a table.
The table should have enough rows to collect the names of the attending employees and it should also collect their signatures and designations or job classification and department assignment. Furthermore, other pieces of data and information collected in the sign-in sheet can depend on the organization or company as well, so it is important to gather the points and suggestions of the authorized personnel of the company in lieu of what to add to the table.
Step 6: Add an area for the signatures of the authorizing parties.
The signature lines can be for the head of the department with whom the employees are assigned in, or the event organizer and activity manager himself. The objective of having a signature block is to verify that the employees who signed were actually present during the event or the activity of the company.
Employee Sign In Sheet in DOC
After the signature block is placed, the sign-in sheet must be saved into its default format. And if the format is not in DOC, then the sign-in sheet can simply be converted by using online conversion tools or by exporting the document. Additionally, the sign-in sheet in DOC can also be converted into other formats such as in PDF and XLS, intended for other methods of using the sheet template. PDF formatted forms are better for online and automated sign-ins while XLS formatted templates are the suitable choice for companies who prefer to incorporate numerous rows, columns, cells, and formulas into their templates.
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