FREE 6+ Visitor Sign In-Out Sheet Samples in PDF | MS Word | Excel

Keeping track of people who get in and out of an establishment is important. Safety and security are the reasons for doing so. This is why organizations use sign in-out sheets for their visitors and guests.

What Is a Visitor Sign In-Out Sheet?

A visitor sign in-out sheet is a type of registration form used to collect the list of visitors. This document will have columns and rows for the details of the visitors. Moreover, the sheet must also have the time when each visitor signed in and out of the event.

List of Visitor Sign In-Out Sheets

Visitor Sign In-Sign Out Sheet Sample

Educator Visitor Sign In-Out Sheet

Campus Residence Visitor Sign In-Out Sheet

Student Visitor Sign In-Out Sheet

Visitor and Family Sign In-Out Sheet

Visitor Sign In-Out Sheet in XLS

Visitor Sign In-Out Sheet Template

Types of Visitor Sign In-Out Sheets

Each of the different types of visitor sign in-out sheets below will cater to varying events and users:

1. Educator Visitor Sign In-Out Sheet: Schools that will hold events for their teachers and guests must have this type of document. There are two tables in this sign in-out sheet. The first table is for the attendance of the educators while the second is for the visitors. Aside from the names of attendees, the sheet will also collect the purpose of the visitor’s visit. Attendees must also affix their signatures when they sign in and out.

2. Campus Residence Visitor Sign In-Out Sheet: Schools who have visitation policies for their campus housing use this document. In specific, the visitor of the residents must fill in a row in the sign in-out sheet. The purpose of this document is to ensure that every person who visits the campus is on the list documented. The first two columns of the document will collect the visitor’s name and the date of his visit. While the third and fourth columns are for the resident’s name and room number. The succeeding columns record the visitor’s type of visit, and time in and out.

3. Student Visitor Sign In-Out Sheet: This visitor sign in-out sheet can be a school registration document for the visitors of students. The date, time in, and name of the visitor will be the first items to disclose in the document. The student’s name, event name, and the visitor’s time out is also necessary to include in the sheet.

4. Visitor and Family Sign In-Out Sheet: The ones who will use this sign in-out sheet are those who will visit a patient in a mental health institution. Below the title of the document is a piece of instruction about the limitations of visitors. The event’s name, and the institution’s name and address are also essential to include. The visitor must fill in his name and the details of his visit to the patient in the document.

How to Make a Visitor Sign In-Out Sheet in XLS

It is easy to create a visitor sign in-out sheet using a spreadsheet software application. The resulting document format will be in XLS. Follow the steps below to begin creating this document:

Step 1: Fill in the First Row with a Solid Color

The first row will serve as the labels for the table. Choosing solid yet light colors will be preferable to ensure that the texts are readable.

Step 2: Input Labels

The first column will be for the number list of the visitors while the date will be in the second column. While the third column is for the visitor’s name and the fourth column for the signature. And in the last two columns, the visitor must be able to state his time in and out.

Step 3: Customize the Borders of the Table

The color and the line of the borders should be the same as the first row’s color. By doing this, color coordination and a professional look and feel will be evident.

The last step is to save the created sign in-out sheet by its default format which is in XLS. It is important to save the sheet to a location that is accessible to its intended users. Moreover, the name of the file must be relevant and the same to its title for easy identification.

How to Use Our Visitor Sign In-Out Sheet Templates

There are three steps to follow to use our templates with ease. The first is to choose which template suits best to the need of the organization. The second step is to download the chosen sheet template. And the last step is to extract the template from its ZIP file.

Word-processing software application programs are relevant for accessing DOC formatted templates. Spreadsheet application programs are for XLS formatted templates. While PDF editors will be necessary for PDF formatted templates.

Also, the templates are convertible to other formats. To convert one format to another, format converters are vital. Online converters are as effective as offline and downloaded converters. But, when converting, it is relevant to look out for the layout changes such as when converting DOC to XLS. Some of the common changes would include its orientation and design specifications.

In conclusion, templates are easy to use, but there are some considerations to put in mind such as the format. Also, when using templates, the document-preparer must coordinate with the organization. This allows the organization to present what must be in the sign in-out sheet that they will collect. The information that the sheet must collect should only be those which are useful. Furthermore, if there confidential details, then the sheet must have a privacy statement. The statement must explain the protections the organization will mandate. It should also include the procedures and actions taken to store and use the details.