Volunteer sign-in sheet forms are documents used by organizations to gather the details of individuals who will be participating in the volunteering activity or event. The range of information which will be collected in the form depends on the preferences of the organization. Furthermore, the most common pieces of data and information which often required to be disclosed by participants or volunteers would include their names, signatures, affiliated companies, and organizations.
Types of Volunteer Sign In Sheet Forms
Below are some of the types of volunteer sign-in sheet forms which are free, downloadable, fillable, printable, and customizable by any organization :
Community Volunteer Sign-In Sheet – In this form, the volunteers will have to state the dates when they have signed on to volunteer, their names, the organization they represent, and number of service hours. Specifically, the form is intended to be provided by the organization’s assigned staff or employee who will be collecting the names of the volunteers. The staff should be present when the volunteers fill in the form to ensure that only accurate information will be indicated.
Community Volunteer Sign-In Sheet
Court Ordered Volunteer Sign-in Sheet – A court-ordered volunteer work is a mandatory activity to be fulfilled by a defendant who are often minor offenders. The form or sign-in sheets which will have to be used by the nonprofit organization where the volunteer work will be conducted is known as the court-ordered volunteer sign-in sheet. The name of the volunteer, his phone number, and his electronic mailing address are the first pieces of information to indicate in the form. Moreover, the site leader of the nonprofit organization will need to complete the rest of the form which is allotted to document the volunteer work date, site name or address, name of the activity, the start and end times of the volunteer work, the total number of volunteer service hours accomplished by the volunteer, along with the site leader’s signature to validate the claims or information in the form.
Court Ordered Volunteer Sign-in Sheet
Event Volunteer Sign-In Sheet – Organizations who provide insurance benefits to their volunteers during and days after the volunteer event or activity must use an event volunteer sign-in sheet. In the form, the name of the volunteer group, the event lead person, the staff person, the name of the project and its location and date will be stated along with the general information of the volunteers.
Event Volunteer Sign-In Sheet
Mentor-Volunteer Sign-In Sheet – Educational institutions use this type of volunteer sign-in sheet for their teachers or mentors who have volunteered their services to the school’s events and activities. Basic details such as the name, time in and out of the volunteer, and the volunteer’s signature will be collected in the form.
Mentor-Volunteer Sign-In Sheet
Non-Attorney Volunteer Sign-In Sheet – This form is suitable to be used by organizations who will be presenting a volunteer confidentiality agreement form to their volunteers prior to the volunteer event. The objective of providing the agreement is to ensure that the volunteers who will be dealing with private and confidential information will know the rules and regulations to follow. All volunteers who received the details of the agreement should fill up and sign the non-attorney volunteer sign-in sheet that the organization will distribute.
Non-Attorney Volunteer Sign-In Sheet
Student Volunteer Sign-In – Out Sheet – Students who will be volunteering at school or to any organization’s activity and events must be able to sign in in a student volunteer sign-in – out sheet. The purpose of the form is to enlist the names of the volunteering students, the name of their parish or organization that they will be representing during the event, the date and time of their volunteer works, as well as the name of their supervisor who will be responsible in looking after them as the event takes place.
Student Volunteer Sign-In – Out Sheet
Fillable Volunteer Sign-In Sheet
How to Create a Volunteer Sign-in Sheet Hold Harmless Liability Waiver Form
A volunteer sign-in sheet hold-harmless liability waiver form is another type of sign-in sheet that organizations can consider using for their volunteers. With this form, an organization will be able to document the confirmations and affirmations of the volunteers in lieu of the possible harm and dangers they may deal as they do their volunteer work. To create this form, the steps below should be followed by the volunteer:
Step 1: Open a new document sheet.
Word-processing software application programs can be used for creating the sign-in sheet from scratch. When making or opening a new document sheet, the margin and the rest of the organization’s design preferences should be customized into the sheet.
Step 2: Fill in the header.
The header is located beyond the top margin. This is where the logo of the organization will have to be placed along with the organization’s name.
Step 3: Place the title of the form.
The title should be indicated below the header and in the middle section. Highlighting the title is also important such as putting the text of the title into bold or in italic in order to emphasize the title of the form from the rest of the contents.
Volunteer Sign-in Sheet Hold Harmless Liability Waiver Form
Step 4: Add a section for the volunteer event details.
The name of the event along with its location and time, should be collected in the form. In addition, the purpose of the event and other details can also be documented as well.
Step 5: State the details of the hold-harmless and liability waiver.
The statement should indicate the willingness and the approval of the volunteer to adhere to the agreement or waiver. It should also state the confirmation of the volunteer to be fully liable to his actions and the repercussions or results he may acquire in the duration of the event.
Step 6: Make a table for the entries of the volunteer.
This is the main body of the sign-in sheet. The table must be able to collect the name, signature, and email address or contact information of the volunteer. Additionally, the status and position of the volunteer in the organization or company that he is representing can also be included as to whether he is an employee or a parent, a student, or the head of the organization.
Volunteer Sign-in Sheet Sample
Volunteer Sign On – Sign Off Sheet in DOC
And lastly, the created sign-in sheet should be saved in the device. Prior to using or before printing out the sign-in sheet, its contents should be reviewed to ensure that it will serve its purpose for the organization’s volunteer event.
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