A video release form is a type of document which is used by organizations and individuals to record the granted authorization and release of the subjects of a video recording. The form is often used during events and occasions where videos are to be recorded and will then be used for promoting the future events of the organization. Moreover, the form should be provided before the day of the event or right before the event to ensure that the participants are well aware of the organization’s intents.
Types of Video Release Forms
Audio and Video Release Form – This form is specifically to be used by educational institutions for their students or activity participants. Basically, in an audio and video release form, the participant will be presented with statements indicating his consent towards being recorded by the institution for educational purposes. Additionally, the participant will not only be consenting the institution to take videos but also in using his audio records without any sort of payment to use the recordings. Furthermore, to complete the form, the participant must state his name, phone number, email address, and the details of the recordings that he consented for.
Audio and Video Release Form
Photo Video Consent and Release Form – As the aforementioned form is for audio and video recording, a photo video consent and release form will be for documenting the intent of an institution to photograph a participant. The name of the participant will need to be stated in the allotted space within the first paragraph in the form which centers on granting the participant’s permission. The understanding of the participant towards granting his consent along with the rights and claims that he will be waiving and releasing are the contents of the succeeding paragraphs of the form. And lastly, the participant must affix his signature in the form with his addresses, contact information, the name of his witness, and the signature of his legal guardian if he is still a minor in order to complete the form.
Photo Video Consent and Release Form
Student Publication Video Release Form – The purpose of student publications is to deliver various types of information to every member of an educational institution, specifically to the students. Oftentimes, student publications include printed magazines and newspapers which is why a student publication video release form must be used by the publication team especially when taking photos and videos of their co-students. In this form type, the student who will be present or will be seen in the videos and photos to be taken will need to disclose his name, school, and address. However, the student’s legal guardian or parent will also need to indicate his name and signature in the form to document that the consent and release were legally granted to the publication team.
Student Publication Video Release Form
Teacher Education Video Release Form – The one who will be providing this form type is the teacher who is assigned to teach the class for a specific period such as for an educational internship program. In the form, a formal letter will serve as the first part which is for informing the legal guardian or parent of the student who will be included in the video recording. On the other hand, the second part of the form is to be filled out by the student’s parent or guardian to indicate his approval and granted permission to the teacher’s intents.
Teacher Education Video Release Form
Video Interview Release Form – Before anyone can record an interview, a video interview release form must first be agreed and be signed by the person being interviewed or the interviewee. The form can be used by both minor and adult interviewees, however, a minor interviewee must ensure that the form is signed by his legal guardian as well, and not only by him since he is not yet deemed eligible to sign documents. Additionally, the details of the project or the focus of the interview will also be indicated in the form along with the name of the department supporting the interview and the name and title of the interviewer.
Video Interview Release Form
Video Release Form FAQs
Are video release forms and video clearance forms the same?
Yes, video release forms are often referred to as video clearance forms in some States and countries. Regardless of the name or title which is being used to identify the document, both forms have the same objective and purpose which is to record the approval, consent, waived rights, and release of the participants.
Is a video release form necessary for public video recordings?
No. There is no need to provide a video release form for public video recordings, however, the videographer should ensure that he is indeed in a “public” location, and not in a place where some people might expect privacy.
When should a video release form be used?
A video release form should be used before events and activities which will be recorded either for promoting the event, for educational intents, or simply for reference for future events. Most often, the ones who will organize the event would be the party who will need to create and prepare the release forms for each of their participants. In addition, videographers and photographers should also use the form even if they will be shooting only for one model.
Video Release Form Sample
Photo Video Release Form
Video Recording Release Form
Video Release Form Template Tips
When using video release form templates, the user must assess the content of the template and identify which among the elements or contents should be updated based on the event and the purpose of using the form. Furthermore, the area which will collect the basic data of the participant should also be changed and must only document the necessary information of the participant such as his name and contact details.
Video Release Form in DOC
Written Work, Photograph and Video Release Form
Youth Camp Video Release Form
Another tip to keep in mind is to determine what format will be used or which is suitable for the event, either in “.PDF” or portable document file format, or in “.DOC” or word document format. Both formats have their own pros and cons. For instance, a format in “.PDF” would be the best choice for electronic or digital methods of sending the release form while “.DOC” format is preferable for printed forms.
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