FREE 12+ Hotel Registration Forms in PDF | Ms Word

In an event, there are various procedures that should be done before it will officially start, one of which is having a registration for the attendees. Event registrations forms should be easy and fast for attendees to fill out. A registration team is important to have efficient crowd control in the registration area.

Registration Forms are documents that contain the basic information of the attendees, such as their names and contact details. These forms must be enough to accommodate all the participants and guests of any meeting, event, activity or conferences. Nowadays, registrations are not only done on-site during the day of the event but, can be done online with the help of registration software applications.

Hotel Booking Registration Forms

Registration and Hotel Booking Form

Hotel Employee Registration

What is a Hotel Registration Form?

Similar to Event Registration Forms, a Hotel Registration Form will focus on listing down the people who are present, not just in an event held in the hotel, but also those who are checked in as guests and visitors. The Hotel Registration Form is commonly seen at the front desk of the hotel lobby. There is a legislative act in Canada called Hotel Guests Registration Act which mandates the keepers of a hotel, inn, pension houses, and buildings with individual rooms to provide a registration for guests who checks in and out of their property.

What is a Pre-registration in a Hotel?

Pre-registration refers to filling out a registration form before the said event. Some hotel management allow guests to register and reserve online for available rooms prior to their arrivals. Online Customer Registration Forms through the hotel’s website and software application will enable prospective guests to know which rooms are available on a certain day and what are the costs accompanied per room. Canceling a reservation may be subject to a penalty or fee if done on the said date of the guest’s arrival, due to preparations of the hotel staff in order to welcome the guest.

Hotel Guest Registration Forms

Simple Hotel Guest Registration

Hotel Guest Check In

Hotel Registration Forms Sample

Hotel Management Registration

Hotel Vendor Registration

Importance of Registration Forms in Hotels

Our Hotel Registration Forms in PDF will help any hotel management attend to their guest’s needs. But why does a hotel require a registration form? To answer that question, listed below are the reasons and importance of having the registration form in a hotel.

• Documentation. The form will document who are checking in and out of the hotel.
• Security. The identities of the guests will be noted on the form to guarantee that there are no criminals, illegal groups and suspicious acts done in the hotel’s premises.
• Payment purposes. The registration form will let the hotel management sum up the guest’s payment in knowing his arrival time, accommodation preferences and food he ordered during his stay at the hotel.
• Room Availability. The management of the hotel and the keeper will be able to know what type of rooms and function halls are still available for incoming guests and organizations.
• Amenities. Some hotels require their guest to fill out a form that includes the specific amenities that the guest might want for his stay. Additional payments for using the pool, the gym and other areas in the hotel may be required from the guest.
• Head-count. Not every room in a hotel is applicable for family-use. The management will be able to suggest particular rooms to guests who are bringing a large number of children and adults by requiring the guest to indicate the number of people staying together with him.
• Events. There are guests who check in a hotel for the purpose of relaxing and unwinding themselves, and by that, the management should inform the guests about the possible events which may affect their stay in the hotel. Guests may then request for an exchange of rooms or move to another floor in order to avoid distractions.

Hotel Customer Registration

Hotel Pre-Registration

Hotel Accommodation Registration

Hotel Metropole Registration

How to Check Hotel Registration Numbers

A hotel registration number is a unique combination of numbers that will identify and verify if the hotel is operating legally and is following the standards of the country. To check your hotel registration number, you may go to a government agency that specializes in hotel licensing in your country or state. Some government agencies have websites where a client or a hotel manager may check the details regarding his hotel registration. The personnel and suppliers for the hotel’s amenities should also be registered to know who are involved in the management. A Supplier Registration Form is needed to complete and legalize the hotel’s operations.

What is Registration in the Hotel Industry?

When a person will have a hotel business, he is expected to have a license in operating the hotel and he must be aware of the regulations in handling guests and visitors. The registration system of the hotel must always be available whenever there are inspections headed by the authorities. Some hotels offer a membership card for guests who are staying in the hotel annually or on a regular basis. A Membership Registration Form is to be completed by the guest and he may be given discounted hotel accommodation fees and rewards as part of his membership privileges.

Hotel Registration Information

Hotel Registration Form

Sample Hotel Registration Form

Difference between a Reservation and a Registration in a Hotel

A reservation and a registration are two terms commonly used in the hotel industry. There is an obvious difference between these terms regarding which comes first. Clearly, reservation comes after registration. During the registration process, a guest or a client will have to provide his basic information and personal preferences for the room and amenities that he wants.

He may then either go to the hotel and use the room immediately, or reserve the room for future purposes. When a client decides to take out a reservation, the chosen room will retain its availability until the client’s arrival at the hotel. At the date of the guest arrival, the hotel keeper will have to verify the guest’s identity and will need valid identification documents to assure that the guest is not portraying a different person. The hotel staff and the housekeeping team is expected to have made full preparation for the guest’s room and the hotel’s amenities.

Making a hotel registration form is not that difficult especially with the aid of our website. We have various Hotel Registration Form Examples that you can view and base your form’s formats for your hotel registration needs. Just explore our site and click on your preferred form.