Donations are gifts given to charitable organizations. And although donations are given voluntarily, there are some organizations who hand rewards to their donors such as certificates and receipt forms to prove and document that a donation had been given to the organization on a specific time and date.

What Is a Donation Receipt Template Form?

A donation receipt form is a type of document which will state the details of the donations that an individual or a group gave to a charitable organization. Once filled out, the form can serve as proof for claiming tax benefits and exceptions. Furthermore, donation receipt template forms allow organizations to have a guide in creating their own receipt forms that they can use for their donors. However, the templates must be customized before it will be printed and be filled out with a pen, or be posted and be sent electronically to each of their donors.

Donation Receipt Template Form Sample

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Types of Donation Receipt Template Forms

Below are some of the common donation receipt template forms that charitable organizations can use:

Foundation Donation Receipt Template Form – A foundation is a type of nonprofit organization which aims to support other charitable organizations in need. The type of template form that foundation organizations use is known as a foundation donation receipt template form. Compared to other templates which allow users to immediately fill in their information and relevant data for the receipt, this template will require the user or the representative of the foundation to cut out each receipt separated by text-boxes. The cutouts will then be the ones which will be distributed to the donors for them to state their names, addresses, contact information, and their donation amount.

Foundation Donation Receipt Template Form

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Official Donation Receipt Template Form – This is the type of receipt template form that official State tax agencies use for charitable organizations who will be pitching and will be proving that a taxpayer gave a donation that falls under a specific tax period. The information which will be collected in this type of template form would include the name of the charitable organization filing the form and their claims, the State registration number of the organization, the date when the donation was received, name and address of the donor, as well as the eligible amount of gift for tax purposes. In addition, the receipt template form will also document the date and location of when and where the receipt was issued, and the signature of the charitable organization’s authorized representative to validate the claims in the receipt.

Official Donation Receipt Template Form

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Property and Cash Donation Receipt Template Form – Individuals who plan to donate their residential and commercial properties or make a car donation are the ones who will be receiving property and cash donation receipts from the charitable organization to whom the donations are addressed. The donor’s name, address, the description of the property, the date when the donation was made by the donor, and the signature of the organization’s representative will be the contents of the receipt. On the other hand, if the donor donated cash along with his property donation, then the organization should also fill out the other section of the receipt template form which is intended for providing receipts to cash donations. Additionally, the template also has sections for indicating the charitable benefits of the donations and the policies of the organization in lieu of receiving property donations.

Property and Cash Donation Receipt Template Form

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How to Use Our Donation Receipt Template Forms

To use our templates, the steps below must be followed:

Step 1: Choose a template that suits the charitable organization’s document preferences and standards.

There are several types of templates to choose from and each template has its own layout variety and contents. To effectively choose a template, one must know what specific data and information are needed by the organization to be stated in the receipt. Furthermore, the organization’s design preferences and requirements should also be kept in mind when choosing a suitable template.

Step 2: Download the chosen donation receipt template form.

To download the template, the download button beside the template’s image must be clicked. The downloaded file will be in “.ZIP” format and must be extracted in order to get the template form.

Step 3: Save and customize the form.

The form should be saved with an appropriate file name and with its default format. After it is saved, the form should be customized before it will be used by the charitable organization.

Basic Donation Receipt Template Form

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Donation Receipt Template Form FAQs

Can a donation receipt be handwritten instead of using a form or a template?

Yes, donation receipts can be handwritten by the charitable organization however it is more professional to create a form and input the details of the donation and the donor electronically and printing it out as opposed to freehand writing. But, if the choice of the organization is to hand-write the receipt, then they should ensure that the representative who will be writing the receipt have legible penmanship.

Is it necessary to send completed donation receipt forms to the State’s tax agencies?

No, it is not a required action to send the receipt, but if a donor will be filing for a claim of benefits in lieu of the donations that he made, then the receipt must be sent immediately.

Donation Receipt Template Form in DOC

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Essential Sections and Contents of Donation Receipt Template Forms

There are some sections and contents which are important to be included and disclosed in every type of donation receipt template form. One of the most essential sections is the donor’s information section which is solely for collecting the donor’s name, phone number, address, and affiliated organization. Another important section is the donation information section which is allotted to document the description of the donor’s donation as well as the date when the donation was given.

In addition, a donation receipt template form should also have a header or banner at the topmost portion of the form which states the name and logo of the charitable organization who will be using and will be giving the receipt to their donors. Instructions can also be placed in the form to guide and to provide notes to both the organization’s representative and donor who will be receiving the receipt.

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