Donating to a charity provides more than dozens of positive things to an individual. Yet, with all the clothes and financial support, there are organizations whose transportation needs exceed than the common charity donations. This is the reason why car donation forms must be created by the organization’s document preparer which will be used for accepting vehicle donations from prospective donors.
Car donation forms are documents which are to be used by the donors of vehicles for them to have a successful donation transaction to an organization. The forms are significantly for ensuring that the process of the car or vehicle transfer will be conducted efficiently and that all legal concerns are met by the organization and donor.
Car donation forms can have several varieties which all differ on the particulars to be collected in the form. Below are some examples of car donation form varieties that organizations and donors can use for a car donation procedure:
Car Donation Tax Form – Compared to other varieties of car donation forms, this document is only intended to be used by the receiving organization identified as the donee. In the form, the organization’s representative will be able to declare whether or not there are other forms of goods or services as well as gifts which are provided to the car donor in exchange for the donated car or vehicle. The purpose of the car donation tax form is to properly determine the eligibility of the donor to be a recipient of tax deductions and benefits due to his donation.
Car Seat Donation Form – Car seat accessories are created to maximize the comfort of the people using the car. However, these accessories often come in high price ranges due to its function and significance. This is why there are organizations who promote car seat donations for their members and for non-members who are car owners yet could not afford to pay the prices of car seats and its accompanying accessories. In a car seat donation form, the donor will be presented with a list of questions which focuses on the specifications of the car seat that he will be providing to the organization. Some of the questions include determining the history of the car seat, the manufacturer’s information of the accessories, the defects evident in the donated car seat, as well as the locks and mechanism details stated in the car seat’s manufacturer instruction manual. In addition, the mission statement of the organization is also indicated in the form below the questions. To complete the form, the donor must affix his signature along with his full legal name and the date of when he submitted the form.
Car Vehicle Donation Receipt Form – In return to the car which was donated by the donor, the organization is required to provide a car vehicle donation receipt. This variety of car donation form will state the tax identification number of the organization, the recipient’s or the donor’s address, the description of the car, as well as the type of car donated to the organization. Moreover, the receipt form also includes a notice of donor’s liability statement and details regarding the waived responsibilities of the donor after the car or the vehicle is picked up by the organization.
Car Vehicle Donation Referral Form – For individuals who are connected to a prospective donor, a car vehicle donation referral form is the accurate document to be used. In the referral form, the user will be able to disclose the basic information of both the donor and the car or vehicle owned by the donor. Once completed and submitted by the user, the organization will then reach out and contact the donor to determine his interest in donating his owned car and whether he will pursue the donation or not.
A simple car donation form can basically consist of four sections which are all important to gather the details of the donor and the car to be donated. To begin creating the donation form, the steps below must be followed:
Step 1: Incorporate the logo and name of the organization who will be receiving the donation. The logo and the name are both significant parts of the document’s header which will serve as an indication of who the organization using and providing the form is. In addition, the address and contact information of the organization can also be included in the header along with their tax identification number and the title of the form.
Step 2: Enlist the instructions to be followed by the donor or the user of the form. The instructions are enlisted on the form to assist and guide the donors or the users in order to complete the form’s required fields with the appropriate data entries. Moreover, the instructions can also include details of how the organization executes the donation process as well as how the donor can reach out to clarify his donation and inquire for other services and privileges in the organization.
Step 3: Make a section for the donor’s information. The donor’s information section should only focus on the donor’s general information and data such as his name or the name that he will use for executing the donation, the date of when he is providing the donation, his residential or company address, and his available phone numbers and electronic mailing addresses which will be used by the organization for informing his about updates and changes with regards to his donation intents.
Step 4: Allocate a section for the vehicle’s information. When it comes to gathering the vehicle information of the donor’s vehicle or car to be donated, it is important to have every piece of data which are used for identifying the vehicle legally. This is why in the vehicle information section of the form, the donor should be able to disclose the year that he purchased and owned the vehicle, the make, model, and type of his vehicle, his vehicle’s license number, as well as his vehicle’s identification number or the VIN. Other details to be collected in this section includes the vehicle’s or the car’s odometer reading, color, transmission, and the specific repairs that the vehicle will be needing before it can be efficiently used by the organization.
Step 5: Add a blank space for obtaining the special notes, reminders, and statements of the donor about the vehicle. Vehicle or car owners know what their cars’ conditions are which is why having an extra blank area allocated for the special specifications of the donor is beneficial and important, not only for the organization but for the donor himself for him to have an assurance that his car will be taken care of. Below the special instructions or specifications line should be a signature block for the signature of the donor along with a date area where the donor will be able to indicate the date of when he was able to complete the car donation form.
There are tons of reasons why car donation forms are important and these are as follows:
Car donation forms play an important role in every organization and along with other documents, the form must be kept up to date with regards to its fields to be completed by the donors. Nevertheless, making sure that the donation form is used by an eligible donor should also be taken into consideration by the organization to ensure that legal issues will not be dealt with during the process of executing the car or property transfer.