Light, compact, and handy. That’s what comes into mind whenever we are to describe checks in general. Checks are mostly used whenever people, like our beloved Richie Rich, need to pay for something that involves ridiculous amounts of money. The use of cheques as money can be traced back to medieval times when primitive forms of banks were sprouting in Italy and Spain. Early cheques are deposit slips that can also be used as a medium of exchange by the bearer.
Checks are used in this period due to the dangers and perils —robberies and muggings— that come with the journey that early merchants and pilgrims take, which makes carrying gold in bulk an absolute inconvenience. Whenever checks are used as payment, such a transaction is then registered in a journal called a Check Register or a checkbook ledger accounts. These journals register, not just the amount of the transaction itself, but also the names, dates, and places where the transaction was made.
What Is a Printable Check Register Form
Journalizing or registering is an activity of registering transactions and events. This was done to remind us of when, where, and who was involved in such an event or transaction. In business and commerce, journalizing is done not just to register, but also to determine a business’s profitability in a certain period. One of the commercial transactions that are journalized are cash transactions, which are a common occurrence. The journalized transactions are entered in a type of ledger account called a Check Register or a checkbook ledger. Check Registers or checkbook ledgers are where cash transactions such as payments and purchases are registered, and, is a part of the general journal or ledger.
FREE 6+ Printable Check Register Forms in PDF
1. Blank Printable Check Register Form
2. Fillable Printable Check Register Form
3. Printable Check Register Form Sample
4. Running Total Printable Check Register Form
5. Printable Check Register With Running Balance
6. Sample Printable Check Register Form
7. Printable Check Register Form Template
Benefits of Printable Check Register Forms
When it comes to checks, we usually think of big commercial transactions. Well, there’s a partial truth to that. On a personal level, checks can also be used in transactions such as payments and purchases—groceries, utility bills, and rent—and can, absolutely, be used by anyone with checking accounts in their banks.
As mentioned, checks are useful when transactions involve massive amounts. And because of that, we find keeping track of our sales relatively important and often trust our banks to do that for us. However, trusting your bank to track your transactions are not without its dangers as most bank statements are sometimes not up to date. Thus, it is crucial that we also take it upon ourselves to track our transactions and check it against our bank statements for correctness and accuracy.
The best way to keep track of our transactions is to record them on a printable check register form. These forms are where you register transactions, personal and commercial alike, regularly. In turn, printable check register forms enable you to have something to compare with your bank statements for errors and discrepancies. And aside from that, these forms also allows you to:
- Establish accuracy in facts and figures in your record, especially in dates, nature of transactions, and amounts.
- Keep track of transactions as to when they happened, which is primarily useful when comparing it with your bank statements.
- Security against fraud in any form, especially when you spot unfamiliar and suspicious transactions reported in your bank statements.
How to Fill Out Printable Check Register Forms
Printable check register forms enable businesses and average joes—like us—to keep track of every transaction they made and compare it with their bank statements. So in reading this, it also makes you want to have one and assure yourself of keeping your finances aligned and in order. So without too much ado, here are the steps on how to make a printable check register form.
Step 1. Choose and Download a Printable Check Register Form
First, pick a printable check register form from a list of samples we laid in the middle of this article. These pre-made samples are easy to use and highly customizable, and these don’t take a rocket scientist to fill them out. To complete the step and get you started with the actual filling out of the form, click the download button beside the sample.
Step 2. Prepare Checks, Bills, Receipts, and Invoices
Then, prepare the necessary documents—bills, receipts, checks, and invoices—to help you in filling out the printable check register form. These documents contain important facts that you’ll need to register in the form. These important facts are the check numbers, dates of the transaction, the nature of the transaction (such as deposits and withdrawals), and the amount debited and credited. These pieces of information are what you will write on your printable check register form.
Step 3. Fill out the Printable Check Register Form
Next, fill out the printable check register form after gathering the necessary documents that’ll help you finish this task. To fill out the printable check register, start filling the spaces from left to right, up to bottom. Start with the section under the check number, then the nature of the transaction, and followed by the amount deposited, withdrawn, and finally, the amount of the balance.
Step 4. Save and Store the Finished Form
Save and store the finished printable check register form on your computer after successfully filling it out. And to do it, create a new folder and name it as “printable check registers.” This folder will serve as the main directory of the sub-folders that you’ll create subsequently. Also, don’t forget to save and store a blank version of the form, as well, for future use.
Step 5. Compare it with your Bank Statement
Lastly, compare your complete printable check register form with your bank statement. Making comparisons between the facts and figures in your bank statement and check register lets you spot errors and discrepancies in them. In turn, it allows you room to bring such erroneous information to your bank’s attention and adjust it immediately.
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