FREE 4+ Landlord Background Check Sample Forms in PDF | MS Word


Having a good tenant will help you have a good sleep at night as a landlord knowing that you’ll get the rent in time and that the property will stay relatively undamaged. But on the other hand, having a bad tenant might give you nightmares and you will be left wondering about the state of your investment while taking calls from angry neighbors. For this reason, landlords must check the history of the applicant before handing over the keys to the tenants. A thorough background check is done to inspect the history of the tenant through a tenant verification form or a background check form.

What is a Landlord Background Check Form?

landlord background check form is mostly used by a landlord that is meant for checking the credit background or in case of any criminal background of the tenant. To conduct this background check, the landlord must take authorization from the tenant so that he can move forward with the inspection. It is always recommended that you get permission from the tenants to avoid any liability issues.

Effective Steps to Do a Tenant Background Check

The following are some steps that have to be paid attention to while conducting a background check

Step 1: Get the Authorization or Permission

All the information regarding personal or criminal of the tenant must be entered on the tenant background authorization form along with the signatures. In case there is an application fee then the tenant will need to pay this at the time of submission and the form will give the landlord the details that he needs to be followed by the legal permission to perform the inspection.

Step 2: Select a Service Provider

You will have to look for a service provider who will help you in conducting your background check so you can look for any good service provider online to help you start your look-up.

Step 3: Observe the Tenant’s Background

The landlord must observe the background of the tenant and be able to decide whether to lease the property to them or not. In case the landlord does decide to rent the property, a lease agreement should be drafted in a reflection of the terms agreed upon. In some situations, if the credit report or the criminal background is not satisfactory to the landlord, they can give the tenant a rejection letter stating the reasons for the denial.

4+ Landlord Background Check Sample Forms in PDF | DOC

1. Landlord Background Check Form

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This document consists of a report from the police department of a particular area that verifies the personal background of the applicant. This background check is done on the request of the landlord as he wants to inspect the history of the applicant and check if he/she is clear from any criminal records. The form provides tenant information and also states the list of the co-applicants if there are any along with the list of children who are going to live in the household along with their date of birth. It must also contain the name of the current employer along with the address of the company and must consist of the signatures from the applicant as well as the property agent.

2. Background Check Authorization Form

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This template deals with a background check authorization form that is prepared by the tenant or the applicant. It provides the basic details of the applicant and his spouse and then lays out a statement on the authorization of the release of the information for the landlord. This statement will state that the applicant represents all of the information and statements that are provided on the application for renting a property are true and complete and authorizes an investigative consumer report that includes residential history, employment history, criminal history records, and credit records. This authorization must be signed before it can be processed by the management.

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Most of the times, a background check of the applicant can be done with the aid of a rental application form through which they get the information that will help the landlords to run credit checks on the applicant and do a tenant criminal background check along with verifying his source of income and check with the other current and previous landlords. The applicant and the landlord must come to an agreement in case the landlord seeks to have information regarding the criminal backgrounds and the personal information of the applicant. This template can be used as a reference purpose as it will help you get a clear idea of a simple and brief background check form.

4. Simple Tenant Background Check Form

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To conduct a background check that will include inspecting the personal background along with the criminal or any legal background is not an easy task and the landlord must be qualified for this step and also follow some rules and regulations, hence be qualified. This particular template consists of detailed information regarding an organization that will help a landlord in conducting the screening process. It also carries out a landlord qualifying letter along with a landlord client application along with a detailed explanation about the access security requirements service agreement that the landlord must follow while conducting the screening.

5. Tenant Background Check Release Form

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The given form is used by the employment services as authorization to obtain background information on a candidate. It lays out a complete hiring department information who is organizing this background check and provide the candidate with a copy of his/her rights under the Fair Credit Reporting Act. The form must also be completed by the candidate in the end.

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