Employees, workstations, and functional equipment in a workplace can be a contributor to a workplace hazard and accident. With these, companies must assure that everyone in the premises of the business establishment is safe and secure. This is why preventive measures such as hazard observations and workplace risk assessments are conducted by a company periodically to minimize the risks that the management will be dealing with during their business operations.

Hazard Observation Form Sample

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What Is a Hazard Observation Form?

A hazard observation form is a document that allows an observer to record observations, construct analysis, and review the safety of a company. In order for the company to maximize the purpose of this form, every observation record must be kept as part of the company’s documents to serve as a guide and to check the results of the implemented safety action plans. The form is also essential for determining which areas in the company will need to be prioritized and fixed immediately once it is located and acknowledged as unsafe for the employees. Upon prioritization, the company’s finances will be allocated properly and will be used for the benefit of the employees, the staff, as well as the company’s clients.

Hazard Observation Card Form

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What’s in a Hazard Observation Form?

Hazard observation forms must contain the company’s general information which is their name, address, and the specific location or area of the company to be observed and assessed. Other than the aforementioned details, this form must also have the following:

1. Date and time of the observation

Hazard observation forms are similar to accident report forms; however, this document is mainly used by companies and employees rather than the whole population. This is why it is a necessity to key in the date and time when the observation was conducted and reported to the company’s authorized personnel. These details will be included in the hazard report documents and database of the company in order to determine the lifespan of each company equipment or materials if the cause of the hazard is a faulty machinery.

2. Identification of the observer

Although there are accredited observers who visit the company annually, company employees can also be observers especially if the employee is the only individual who had witnessed the incident. The name of the observer, his job designation in the company, and his assigned department are some of the job information required in this section.

3. Type of hazard

There are several types of hazards that can occur in a workplace or work site such as open electrical wiring and floor surfaces that contributes to a slip and fall injury. This is why the observer will need to generally identify the hazard and indicate it in this section of the form. Some observation forms also have a hazard category which includes employee safety, environmental safety, and equipment safety issues. Nonetheless, if the hazard category does not fit into any of the stated groups on the form, the observer must write down the cause of the hazard.

4. Details of the hazard

This is the section where the observer will need to construct a narrative in full description of what the hazard is and how it took place in the workplace. The narration of the incident and the description of the hazard must be written in first-person and in a sequential manner. If there are other people who are in the vicinity and have witnessed the incident, the observer must also name the people and state their role during the occurrence.

5. Immediate actions that were taken by the observer

This refers to what the observer did in order to minimize the risks in the area where the hazard is located such as extinguishing a fire due to faulty electrical wiring or placing warning signs for the other employees to see.

6. Suggestions for corrective actions

A corrective action is identical to the plans that the observer sees valuable and appropriate for addressing the hazard. Regardless of the job positions, companies must take employee suggestions seriously and with full importance since they are the people who are directly affected by the hazards and issues in the workplace. Nonetheless, the management must also conduct deeper analyzations to construct a resolution that will not eat up and waste the company’s resources.

Hazard Observation Report Form

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Tips for Using Hazard Observation Forms

When using a hazard observation form, the observer must assure that he is stating facts that can be supplied with enough proof and evidence to aid the company’s investigation process. Some observers also use hazard observation forms that have intricate details and will require more information about the hazard, which includes whether or not the company has met the standards of the state regarding hazard prevention. In this case, the observer must be aware of the state’s policies as well as the company’s in order to determine if there are regulations that are not appropriately met. Additionally, an accuracy of the incident’s sequence and the hazard’s descriptions are also necessary to be noted by the observer. To do this, the observer must jot down notes and even take illustrations or sketches about the hazard.

Hazard Observation Short Form

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Why Use Our Hazard Observation Forms?

The hazard observation forms available on our site are reliable and efficient in gathering ample data and information about an incident caused by a hazardous substance in the workplace. The forms are also downloadable and are lightweight as the contents only center on the significant details. These forms are also customizable with the use of an appropriate software application. Lastly, companies can lock specific areas of the form to secure that the users or the observers will only be providing the data on the allocated fields and not input additional areas that are unnecessary for the observation process.

Hazard Observed Form

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Hazardous elements are present at almost anywhere and can cause an accident to anyone who is within its reach, which is why everyone must be aware of the surroundings. Although hazard observation forms are commonly used by companies, household members and even educational institutions must also practice safety procedures to limit near-miss incidents and even the possibility of injuries and deaths.

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