Bidding goodbye to an institution or company you’ve served is a painful one. It’s not easy to leave the people you’ve considered as family and the place you’ve regarded as home. But leaving can be comforting when you’ve come to terms with the reasons behind your decision. Discussing your saddening action can also provide valuable feedback to the company or institution through exit interviews.

Your Clearance Form or Employee Clearance must be approved by your superiors before you can completely leave the place. Acquiring an exit clearance will bring great assistance to your departure from the place you have greatly served.

Employee Exit Clearance

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Exit Interview Clearance

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Volunteer Exit Clearance

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What is an Exit Clearance?

It is an authorization document that grants approval to an individual for leaving an institution or company. The person must be cleared first from any sanctions or remaining duties before he can completely leave the position. Clearances can come in different kinds depending on their usage such as Medical Clearance Forms and Security Clearance.

What is an Exit Interview?

It is an interview conducted to an individual upon leaving an institution or company. Most institutions and companies administer this interview to gain insight and feedback behind the person’s decision of departure. They can use the information acquired to benefit, restrict, and avoid some actions that triggered the individual’s departure.

Who can order an Exit Interview?

Exit interviews are commonly handled by Human Resource Management in most companies. However, other high-ranking staff may also administer such interview depending on the institution’s policy. This interview can take place through a one-on-one, phone, online message, or survey method. Exit interviews are beneficial to both the individual and the company or institution since the individual can air out all his concerns regarding the company. Similarly, the company or institution will realize the issues and take measures regarding the matter at hand.

Exit Property Clearance Checklist

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Federal Employee Exit Clearance

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How to Conduct an Exit Interview

Handling an exit interview requires patience and understanding. Every person who leaves the institution or company made a vital impact in different ways, which is why they should still be given importance and respect despite their saddening decision. The following are steps in managing an exit interview.

  • Confidentiality: Let the interviewee know that everything he discloses will remain between the both of you. This is to assure him that anything he states will not cause him any trouble. You must abide by this step because the person will place his trust in you to uphold your word.
  • Be Sensitive: Don’t make unnecessary remarks that will offend the interviewee. Listen to what he has to say, may it be positive or negative. Respect should always be a priority.
  • Ask important questions: Ask questions that are related to his departure. You can ask him why he chose to leave and the reasons behind the decision. Moreover, you can also ask some suggestions to improve the company’s method or working ethics.
  • Make it simple: Don’t make it a lengthy interview. Just be direct and get to the point. You are conducting this interview to listen, understand, and gather information to help the company’s employment policies. Evaluate the interviewee’s clearance forms if it’s good for approval. Sample Employee Clearance Forms are available to help you know the interviewee’s remaining responsibilities and duties, should there be any.

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