Freshly baked bread loaves, sweet icing decorations on cakes, as well as crispy cookies straight from the baker’s ovens are some of the goods that people crave for in life, especially during special celebrations such as birthdays and weddings. For this, clients will zoom their ways to a bakery shop and look for the baker to acquire a negotiation about their needed baked goods.
In order for the baker to have the list of specifications and meet the expectations of the client, he will need to provide a certain document which is known as a bakery order form to allow the client in determining what he would like to have and how much he will be paying.
Blank Bakery Order Form
What Is a Bakery Order Form?
A bakery order form is a document that bakers need to gather the thoughts and the specifications of their clients regarding a particular baked masterpiece that is needed for the client’s celebration. The order form commonly has a set of columns and rows that are accompanied with labels to enumerate the details of the cake or the pastry that the client is requesting for the baker.
Most bakery order forms will mainly have a checklist section for the types of icing, filling, the kind of baked good, as well as the quantity of each product to be made prior to the date of delivery stated by the client. Additionally, it is significant that the form will indicate the name of the bakery personnel or the baker who took the orders and the requests of the client in order to know if the bakery’s process regarding ordering cakes and pastries were followed or if there is a need for raising a high priority for a certain client.
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What’s in a Bakery Order Form?
Some bakery shop and pastry shop owners prefer to use a bakery order form that has varying colors and hues that defines their services and baked goods. However, regardless of the format and the customization that bakery owners will use for their forms, a bakery order form must have the following significant areas:
This is the first section of the form that will indicate the name of the bakery company, their full address, and their contact information. These details are necessary to introduce the client to the bakery shop as well as the name of the individual or the personnel who is assigned to bake for him.
This refers to the general information of the client or the customer who will be ordering the goods from the bakery. The client’s address, name, contact number, along with his choice of date when the goods will be picked up or delivered will be stated in this section to allow the bakery staff in obtaining a detailed report in their database. In the event that the client is a company, the bakery staff must ask for the particulars of the company’s authorized representative personnel whom they shall reach out whenever there are questions to be answered about the orders.
Baked Goods Category
This section is designated in a table wherein the client will be introduced to the various products that the bakery can offer. It is significant that the bakery owner will properly categorize their product ranging from cakes, cupcakes, up to basic bread varieties in order for the client to indicate his choices. Additionally, the flavor, icing, filling, size, number of servings needed, and even the service hours that the bakery staff must provide during the client’s celebration must be stated in this section to guide the bakery of the client’s needs.
Even if the bakery staff or the owner have indicated a table for the client’s cake orders and other pastry requests, a specification section must be indicated in the form. The purpose of this section is to cater the other requests of the client such as add-ons on the flavoring of the baked goods or a customized shape that the baker must achieve to attain the theme that the client prefers.
With all the checked details on the previous sections that state the client’s preferences, the bakery staff who is handling the negotiation with the client will need to sum up the amount that the client needs to pay whether in advance or in full. The details in this section are significant for completing the invoice forms as well as preparing the receipts for the client and the bakery.
Whether the baked goods are to be delivered by shipment or by road will depend on the range of available resources and services that the bakery can provide to their clients. To assure that the goods will be delivered to the right address on time, the client must specify the location and the name of the person who will receive the goods once the delivery man arrives at the stated address. The expected shipment and delivery dates should be well indicated in this section to determine the period that the baker must comply before the chosen deadlines.
Signature of Parties
The signatures of the client and the personnel of the bakery will indicate that the statements and the preferences stated on the form were validated and agreed by both parties. On the other hand, the signature will also serve as a protection similar to a liability agreement in circumstances when the client will send a customer complaint about his unmet preferences, which were changed without informing the baker for updates.
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Examples of Bakery Order Forms
There are numerous bakery order forms that bakers can use for providing a service to their client. Below are some of the examples of this form that you can use for opening and operate a bakery business:
- Bakery Menu Order Form – This form is for clients who will be needing your products and services for a particular occasion wherein your bakery staff will serve as sweet tooth caterers. The client should check his choices on the form and indicate the number of heads that the bakery must cater during the said event. Bakery shops often require their clients to order in advance for larger occasions to allow the staff in preparing ahead of time and to avoid dealing with panics in the shop due to unbaked recipes to be served to the crowd. In addition to this is a menu form and a catering contract wherein the client and the bakery staff will need to agree on with regards to the terms and conditions of their services.
- Bakery Order Shipping Form – Taxes and other shipping fees are included in this type of bakery order form. With the complete address of the client, the bakery staff or delivery man will be able to send the baked goods directly on the day of the delivery. The bakery staff may also enclose a special request form for the client to state his add-ons, specifications, customizations, and even flavor choices for his bread and cake.
- Bakery Party Tray Order Form – Although the name suggests that the subject of the form will be all about party trays, it does not necessarily mean that only the trays will be provided to the client. With this form, the bakery staff will be gathering the thoughts and points of the client regarding the number of trays with cakes that they will need for a party. Cupcake orders are the most common orders that can be stated in this form since cupcakes are baked goods that need to be ordered in batches and groups.
- Holiday Bakery Order Form – Holidays and non-working days are just around the edge of some months in a year. During these days, some bakery shops close down to allow their staffs to relax and take a break while others remain open yet demand high prices from their clients. With this, a holiday bakery order form will serve a great use in determining the actual price that a client will need to pay for his holiday request. Additionally, the special ingredients that the baker will be incorporating on the client’s request will also be stated on the form especially if the product such as fruits is seasonal or based on the period of the year.
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When Can a Bakery Order Form Be Useful?
Bakery order forms are useful in varying situations, needs, and instances. One known situation when the order form will serve a great purpose is when a client will be ordering bulk bakery supplies from a manufacturer. The client must indicate his choice such as baking trays, different bowls, and measuring tools that a professional baker may use. Another instance when the form will be used is when there will be changes and additions to be made from an already created order.
For this, the client must assure to inform the bakery staff and update the changes on the form for each category that he will be adding and removing. With this, the form will aid the staff to avoid dealing with mistakes and unsatisfied clients due to wrong records on their forms.
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