For businesses, it is important that the name of the person who transacts the customer or client’s purchases is indicated in the receipt. This is in order for the finance manager to know who to ask when there are some clarifications which are needed to be made. This is also to see who is/are responsible when certain mistakes are made.

Financial accounting has different forms, and these forms are play a very important role in the business industries. These forms should be handled and managed accordingly by the finance or accountants who have clearly understanding with how to use these. These financial accounting forms are a great help in determining if the business is growing and the cash flow is controlled and allocated properly.

Expense Claim Accounting Form

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Medical Claim Reimbursement Form

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Size: 198 KB

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Health Service Accounting Disclosure Form

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Homepower Payment Accounting Form

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What is Claim Accounting?

A claim in accounting made by the claimant serves as an account statement which does not need any proof or evidence since it is a legal assertion of an individual. The claim form serves as the evidence itself in order to indicate the specified details of the products or services that were spent.

These claim forms in accounting are often used for reimbursement in which an individual has personally spent an amount which the business or company needs to reimbursed. Once these are submitted, these forms are reviewed first then reimbursed. These expenses will now be written in the accounting expense forms.

How to Record Insurance Claim in Accounting

An insurance claim is a request done formally by the company who would want to claim an amount basing on the insurance policy terms. When a company encounters a great loss, such as damage in the property, the damage is then assessed and examine before the adjuster approves for reimbursement to the insured.

The insurance to be claimed is considered as a debit which increases the asset and decreases the liability or equity account. Though insurance is actually a gain, these are considered as the net loss. Thus, insurance claim is written on the left side of sample accounting forms where assets are written.

Medical Claim Form

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Standard Expense Claim Form

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Proof of Claim

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Guidelines for Claims in Accounting

There are different kinds of claims in accounting, the most commonly used are the ones for expenses, reimbursements and payments. Technically, a claim for these have the same format. Here are the following guidelines in claiming:

  • the form should have a title (an example is ‘Expense Claim’)
  • the name and contact of the claimant of the reimbursement should be written
  • the date of when the claim form is submitted
  • the date of when the expenses are made
  • the details of the services or products should be specified with its details
    • the quantity and description of each products and services
    • the total amount spent for each products and services
    • the overall amount spent with the sales tax and discounts (if there are any)
  • the receipt of the expenses and other documents that are relevant should be attached in the claim form (should include the name and signature of the cashier or the person who transacted the purchases)

Refer to printable accounting forms in order to have more ideas or information how financial accounting is done and recorded.

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