Today’s smartphones can capture photos with a quality that is in par with digital cameras. With the internet as a resource, anybody can become a photographer in his or her little way. It takes time and a lot of practice to establish a name in the world of photography. There are different styles and ways to look for the perfect angle on a certain scenario. You should fire up that creative mind to create unique content that clients will look for in your portfolio or website. Once established, creating a photography booking form is a start. Just as how a camera capture memories, so does your form should capture the heart of your client.

FREE 14+ Photography Booking Forms in PDF

1. Wedding Photography Booking Form

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2. Wedding Contract and Booking Form

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3. Photography Client Booking Form

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4. Photography & Video Booking Form

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5. Night Photography Booking Form

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6. Birthday Party Photography Booking Form

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7. Group Photography Form

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8. Photographer Booking Request Form

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9. Photography Booking Agreement Form

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10. Photography Booking Form Sample

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11. School Photography Booking Form

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12. Standard Photography Booking Form

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13. Photography Session Booking Form

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14. Photography Service Booking Form

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15. Simple Photography Booking Form

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What Is a Photography Booking Form?

Imagine seeing the world on a different spectrum than what the majority of the people on this planet are. Color blindness. A condition where some people see green peas as peanuts because green to them looks like brown. It has no known cure. But this did not stop Jason Futrill in his career as a colorblind photographer. Just like any other professional photographer out there, a client should fill in a photography booking form so that a photographer can prepare before the expected shooting dates. 

A photography booking form is a formal document that a client fills in to have an appointment. It contains information about the rate of the service, customer’s personal information, time and place of the appointment. It also asks the customer the purpose of the photography service he or she intends to use it. There are tons of photography styles a photographer can utilize. It is best to inform him or her on the occasion so that the style suits the event. The booking form serves as a photographer’s assignment and a client’s key to a priority reservation.

Importance of a Photography Booking Form

Photography is an art. Art requires creativity and patience. It is important for a photographer not to be rushed because conceptualizing a photoshoot takes time. That’s why it helps them when there is a booking form submitted by an interested client. As a client, here are some considerations to keep in mind:

  • Resources and Location

Where do you want the photoshoot to happen? Will it be on a beach, mountain, or just inside the studio? Think of the location and the specific resources you’ll need. It is good to have an idea of how you want the pictures to look like after the post-processing. Also, be mindful of the weather as this does affect the photoshoot dates. You can also do some research on photoshoot ideas to narrow down your options. The specific you are with the photoshoot details, the more a photographer can work on your requests.

  • Style

Depending on the event, the photographer selects the best method for it. Say, if it is for a wedding, the photographer uses the technique for wedding photography. If a client wants to have a photoshoot in a forest, the best technique would be landscape photography. However, the client still has the freedom to choose from which style they want in their photos. Some would think of photoshoot ideas from favorite movies such as Harry Potter, Game of Thrones, and Avengers or favorite music videos of Arianna Grande, Michael Jackson, and Katty Perry. If a customer loves pets, they can have a photoshoot with their pets in a memorable place and use portrait photography.

These two general concepts can tell so much about the client that a photographer considers. In such a case, both the client and the photographer should have an open mind for ideas. Even though a photographer is a professional, he or she still learns something new for his craft. A client, no matter the feeling of dominancy because it is a paid service, should still consider suggestions from his or her photographer. In that way, a photography booking form helps establish this kind of relationship between two parties beforehand.

Subjects of Focus

The playing field of art is limitless. Art can go beyond logic. Photography talks about the story in a picture. It may be an ant carrying crumbs of bread or an aerial view of an island, no matter what the subject is, a photo tells a story. It is the subject of the picture that makes it interesting.

Focus on Nature. The world is majestic in its natural form. In any part of the world, the view can be mesmerizing.  A good photo isn’t about the camera equipment but on how a photographer can capture it naturally. Photography styles that focus on nature are the following: landscape photography, aerial photography, and travel photography. The best part about these kinds of photos is that it attracts tourists to visit a place. If you travel to North America, you already have an idea of how the tourist destinations look like because of photographers who use this focus. The lenses of a camera connect a viewer to every island known to man. Nadav Kander’s and Brett Weston’s works are significant portfolios if you like to focus on nature in your photography.

Focus on Animals. The animal kingdom has a complicated life process structure. They have different adaptation forms, work patterns, and reproduction processes. Around 97% of the animal population comprised of creatures with no backbone are minute and unusual. The complexity of these creatures has been a central focus for some wildlife or macro photographers. These photography styles need patience since a photographer must study the animal carefully to capture that perfect angle. It is not only limited to land creatures. Underwater creatures are lovely subjects, too. Michael AW’s photos won more than 65 international awards and gained favorable recognition from the public and aspiring photographers as well.

Focus on People. The brilliant minds of humans created cameras. Because of the sentimental nature of a human person, capturing people’s faces, expressions, and daily activities are the typical photos we can see in social media and memorabilia. There is a certain connecting vibe whenever we see pictures of people, whether portrait photography, sports photography, fashion photography, and event photography. Some famous people-focused photographers are Annie Leibovitz, Steve McCurry, and Dorothea Lange.

Focus on Buildings. Architectural structures make beautiful sceneries. Photographers who use this style incorporate them in commercial purposes such as real estate marketing. Perspective is a practice for this photography style because it is difficult to find the right angle for immobile subjects. The works of Nick Hufton and Allan Crow are creative architectural photographs to take inspiration from when we talk about architectural photography.

As a photographer, you should always remember to know and understand your subject so that you can adjust your focus and develop an incredible story. This principle applies both to professional photographers or amateur photographers waiting for a breakthrough in his or her career.

How to Craft a Photography Booking Form

Aside from the practice of taking photos, a photographer must carefully craft his or her photography booking form for the clients to get interested. Your booking form should reflect the kind of photographer you are. Here are tips to have a perfect attention-getter booking form for your photography services:

Tip No. 1: Choose your Focus

Determine first your strengths and weaknesses as a photographer. There are tons of booking forms available on the Internet. The best booking forms are those that match your style. Remember that this form is your client’s key to avail of your service. Even without contact yet, a client should feel trust and confidence in your abilities. You can do this by making your booking form as presentable as possible.

Tip No. 2: Incorporate Specialty in your Craft

Personalize your form. Add some elements if necessary. Indicate your specialties too. Let’s say you offer service to cover events, but you’re good at sports photography and could incorporate the principle of that style into your photos. Then, don’t hesitate to include a section for specialties. As an artist, it is imperative to have a sense of uniqueness among the increasing pool of photographers. You can always stand out if you can show your client how you can specially make things. Besides, your specialties justify the payment for your service to your clients.

There is no need to mention laws on copyrights in your form. However, it is a commendable practice to explain briefly on the booking form about copyright privilege as a photographer and their print release rights as a client. Also, if you have a non-refundable booking fee, make sure to indicate it in the form. Explain in simple language. Don’t overdo. In this way, your client will believe in the authenticity of your business.

Tip No. 4: Evaluate the Booking Form and Upload

Try to evaluate the form in the eyes of a client. Recheck if there is some important information from the client that you missed. Make sure the design of the form is not messy. If you feel it is already suitable for the client’s use, upload the document on your website. If you’re lucky to have an office, print these forms.

If photography is your passion, don’t be afraid to take the risk and build your name. Just like Futrill, his condition did not stop him from making a name in this industry. In an industry where competition is high, work hard to reach the top is a fulfilling feat as a professional.

Terminologies

Photographer– is a person interested in taking photos of his or her surroundings. He or she offers services such as coverage for an event, commercial product advertisements, and blogs.

Client– is a term used to refer to a customer. He or she fills the booking form to hire a photographer that can help him or her achieve a particular purpose. It can be an individual looking for birthday photographers or companies needing exposure to a new product.

Copyright– is the right of any creator to print, publish, and record his or her unique creative works and an authority on how other people can use copyrighted work.

Print Release– is the privilege of a client to reproduce the photographer’s work for personal use.  However, there are certain restrictions to this privilege because the client can’t alter the photos and sell them for commercial purposes.

Frequently Asked Questions (FAQs)

1. Can a client reproduce the images for personal use?

Yes, the client can reproduce the images but only for personal use. For example, family members want to have a copy of the pictures to put in a photo album. The client can also upload photos on social media sites. However, no alteration of photos allowed unless with permission from the photographer. It is essential to follow the rules on copyright because it is a severe offense to violate them. Before making the final decision, make sure to talk with your photographer regarding this.

2.  How often should I update the booking form?

It depends on you. If there is an increase in payment, make sure to update the booking form. Any change that concerns the form, you should update the booking form for your clients’ clarification concerns. Along with your portfolio updates, it is advisable to update the form as well.

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