To look for a job can be a difficult phase in one’s life, but landing a job is even tougher especially since there are tons of different requirements and standards expected by companies from their applicants and employees. One of these standards includes an employee’s ability to work physically with lesser supervision. This is the reason why companies require their applicants to fulfill specific job application steps such as a medical or physical examination with the use of a generic pre-employment physical form.

Pre-Employment Physical Form

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What Is a Generic Pre Employment Physical Form?

A generic pre-employment physical form is a type of hr form significantly used for collecting details and data about a job applicant’s physical capacities and concerns. The form is used along with all other medical forms during the assessment period of the company. With the aid of generic pre-employment physical forms, companies will be able to determine if an employee or an individual which is considered to be hired for a job is medical competent as well as if there are any prevailing illnesses which can hinder him in meeting the company’s job description and needs.

Why Are Generic Pre Employment Physical Forms Important?

Generic pre-employment physical forms are not only for gathering and knowing the physical capabilities of an applicant and an employee but also for other purposes which are beneficial for both the company and the subject of the physical examination. One important reason why this form should be used by companies is to properly document an applicant’s health and medical information for legal matters. By having a proper documentation, an applicant will be able to claim his eligibility and he will be able to protect himself from discrimination if he has a specific illness or disability pointed out by the company. When a claim is proved by an applicant, he will be able to receive the benefits and accommodations entitled for him due to his condition which is also mandated by the State’s law for companies and business organizations in hiring individuals needing special care in relation to their incapacities and medical conditions.

Another reason why a generic pre-employment physical form is important is for determining what a company can do in order to address the health concerns of an applicant especially when he will be hired for the job. For instance, if the applicant is an alcoholic individual, then the company can suggest steps and action plans that the applicant can consider for him to ensure that his productivity will not be affected as soon as he starts working in the company. Moreover, the company must not discriminate applicants regardless of the results of the physical and medical examination as well as the history of the applicant including, but not limited to, having to deal with infectious diseases and illnesses in some periods of his life.

Varieties of Generic Pre Employment Physical Forms

There are only several varieties of generic pre-employment physical forms and these are enlisted below:

Pre-Employment History and Physical Form – This variety of generic pre-employment physical form highlights not only the medical details and results of an applicant but also his employment history. In the form, the applicant will have to disclose the details of his prior employment such as the job position or title that he holds previously from his former employers, the name and address of his employers, and the dates of when he was employed under the stated employers. Along with the employment history of the applicant would be his medical symptoms disclosure, his vaccination information, current medical condition, past medical conditions, family history, and social history. There is also a section in the form which will gather the occupational assessment of the applicant as well as an area for the doctor’s notes or the medical practitioner’s notes regarding the applicant’s condition. In addition, a physical examination form is enclosed with the physical form which will indicate the statistics of the applicant in relation to his medical status and current health.

Pre-Employment History and Physical Form

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Pre-Employment Physical Exam Form – This form is the most common variety which is used in most companies and used by every medical practitioner. The form is only a single-paged document which has four sections. In the first section of the form, the applicant will be stating his general information including his address and date of birth. This section also contains an instruction portion where the applicant will be able to know that the succeeding areas of the form will be allotted to be fulfilled by the medical practitioner appointed to execute the physical examination for the company’s job application purposes. The second and third sections of the form collect the medical history and physical examination results of the applicant which will then be followed by a signature block to be signed by the practitioner in the fourth section of the form.

Pre-Employment Physical Exam Form

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Pre-Employment Physical Exam Request Form – This is the variety of generic pre-employment physical form which should be supplied by the company to the applicant in order to inform the applicant that he will be needing to undergo a physical examination as part of the pre-employment process of the company. The form will then be submitted to the applicant’s practitioner to inform the practitioner about the various examinations and procedure to be given to the applicant. The name of the candidate will be the first data to be stated in the form along with the department or division that he is planning to apply or be part of. The appointment date and time that the candidate or the applicant will be taking his physical examination must also be specified in the form as well as the applicant’s job classification, exam types, and test requirements to be administered by the medical practitioner.

Pre-Employment Physical Exam Request Form

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How to Create a Generic Pre Employment Physical Form

A generic pre-employment physical form allows companies in every industry to use the form for every type of job category and for every type of applicant in their job application period. To create this form, the steps below must be followed:

Step 1: Incorporate the company’s basic details and the title as the header of the form.

The header of the form should have the name of the hiring company, their contact information and their office address. The company’s logo can also be incorporated in the header as well as the area for the reference number of the applicant. In addition, the title of the form which is “Generic Pre Employment Physical Form” should be indicated below the header.

Step 2: Make an applicant particulars section.

The applicant particulars section will be for gathering the basic personal information of the applicant ranging from his name, gender, address, date of birth, telephone number, up to his social security card number. Some companies also include details of the applicant’s planned job position and the date when the applicant began his physical examination or test.

Step 3: Allocate an area to be completed by the applicant’s medical practitioner.

This area is intended to collect the notes, suggestions, observations, and the results of the tests which are administered by the applicant’s medical practitioner or doctor. The height and weight of the applicant, as well as his bp rate, are the basics which are to be stated in the first portion of this area. Following the applicant’s basics include the laboratory test results of the applicant, his medical history, and the medical screening outcome of the applicant.

Step 4: Add a certification statement.

The purpose of a certification statement is to document and record the action that the practitioner was able to conduct a test to the applicant for his employment. Below the certification statement should be a signature block which will an area for the medical practitioner’s signature, name, address, telephone number, license number, and his official stamp.

Step 5: Include sets of instructions as a guide for the applicant.

Even if a medical practitioner and the applicant who are the parties involved in the pre-employment physical examination procedure knows how to fill out the form, it is always more beneficial to incorporate a few instructions and additional notes to aid them in the process. Notes such as the steps that the applicant will be taking after the exam was conducted can be stated in this last section of the form as well as the specifications to be followed by the practitioner including affixing his stamp to validate the physical form for the applicant.

With the aforementioned steps, companies will have an assurance that they will be crafting sufficient and effective generic pre-employment physical forms for their applicants as well as for their partnered medical practitioners who will be conducting the tests during the company’s job application period.

When used, a generic pre-employment physical form provides a simple benefit to companies, especially in their documentation department. This is because the form allows them to cater to various applicants even by using one single format. Nevertheless, the choice of the company to whether or not to use the same layout, format, and form type for their applicants and employees.

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