FREE 7+ Warranty Claim Forms in MS Word | PDF | Excel

A written guarantee of a product manufacturer is referred to as a warranty. It is relevant that the details of the warranty for a product will be well-informed to its purchaser. Moreover, for claiming a warranty, the purchaser should also be able to prove his eligibility to claim the warranty services of the company, and this can be done by using a warranty claim form.

What Is a Warranty Claim Form?

A warranty claim form is a type of document which is used by product manufacturers and sellers to inform their clients or consumers that they guarantee to provide the necessary services in the event of product failure. The warranty can include repairing the purchased product as well as replacing the product with a new item to meet the customer’s needs. The warranty claim form will serve as proof that the customer is still eligible to acquire the service warranty of the manufacturer or the company.

Warranty Claim Form Sample

Types of Warranty Claim Forms in Word

There are various types of warranty claim forms in word or DOC format which can be utilized by organizations and companies for their products and services, and these are enlisted below:

90-Day Warranty Claim Form – There are companies and product manufacturers who allow a long warranty period for the clients to avail while there are some who will only limit their clients to be subjected to a maximum or a few months to claim any type of warranty services. Specifically, a 90-day warranty claim form is the document to use for companies who permit only 90 days for their clients to avail the warranty. The information which will be collected in this form would include the name of the account of the client who will be claiming the warranty, the invoice number, the product’s model and serial number, the date of purchase, as well as the reason for the warranty claim, and the name of the customer or client.

90-Day Warranty Claim Form

Breach of Warranty Claim Letter – If a manufacturing company’s promises regarding a product and its warranty are deemed false by the customer who purchased the product, then a breach of warranty claim letter should be sent to the company. It is essential that the letter will discuss and fully present the details of the breach in order to allow the company in knowing the concerns of the client along with the necessary steps and actions they must make. The type of warranty claimed by the customer or client will be stated in the letter with the basis for the warranty claim, the description of the claim, the settlement instructions, and the contact information of the client.

Breach of Warranty Claim Letter

Consumer Warranty Claim Form – This is a single-paged document which will contain three sections to be filled out by the users. In the first section of the consumer warranty claim form, the details of the claim, the general information of the retailer, and the description of the purchased product will be indicated. The second section, on the other hand, is intended for the warranty claim justification while the last section will state the warranty number and the date of action when the claim was requested to the product manufacturer or company.

Consumer Warranty Claim Form

Contractor Warranty Claim Form – This type of claim form is accompanied by another sheet which is a checklist form to indicate the items or parts of the product which had undergone the warranty service repair of the product manufacturer. In the checklist, the manufacturer will have to state whether or not the item passed or failed to meet its function even after it is repaired. Moreover, just like the other types of warranty claim forms, a contractor warranty claim form will state the product’s details and the description of the concern. However, as the name of this form suggests, only a contractor will be eligible to use or fill out this form. In addition, the contractor’s name, his license number, and the name of his company will also have to be stated in order to complete the warranty claim form.

Contractor Warranty Claim Form

Product Warranty Claim Form – The name of the owner or the importer along with the purchase number, the model number of the faulty product, and other essential identification numbers will be the details to disclose in a product warranty claim form. Furthermore, the issue that the owner or purchaser of the product dealt with will also have to be stated in the form with the action taken by the company, relative photos of the product, and the additional notes in lieu of the claim.

Product Warranty Claim Form

Warranty Claim Form Tips

When using our warranty claim forms, the tips below must be noted:

Ensure there is enough blank space for the reasoning of the intended user or the client

The section for the reason or justification of the client about the warranty claim should have ample space and must be in a textbox to guide the client in the limitation of the area.

Check the labels of each section

It is important that each section of the form has labels as well as some instructions which will help the client in knowing the types of data and information that he must disclose.

Consider other formats

Aside from the DOC format, there are other formats which can be considered and can be suitable for the manufacturing company’s needs. Converting a DOC formatted warranty claim form into a PDF format can be done by simply exporting the form or using a document converter.

Bedding Warranty Claim Form

Limited Warranty Claim Form

Warranty Lab0r Claim Form

New Warranty Claim Form

Why Use Our Warranty Claim Form Templates?

One of the most known advantages of using our templates, specifically our warranty claim form templates, is that it aids the document-preparer of a company towards deciding on what data to be collected in by the form along with design or layout ideas to be considered for the form. This is because templates already have contents. Most importantly, our templates are downloadable, customizable, and printable for free as compared to other content-creation websites where there are payments to be given in exchange for a template. To sum up, our warranty claim form template helps document-preparers to make the right document with less hassle and with no financial payments involved.