FREE 8+ Warranty Forms in PDF | MS Word | Excel

Warranties are promises which are given by manufacturers, companies, organizations, and any entity to a specific audience who will be using the goods and services offered by them. In documenting the terms of a warranty, the right warranty form must be filled out and be signed.

Warranty Commencement Certificate Form

What Is a Warranty Form?

A warranty form is used by sellers and product manufacturers to inform their clients and purchasers about their repair and replacement guarantees for a specific number of months or years after the purchase was made. The form will enlist all the guarantees of the seller as well as the responsibilities of the purchaser and the requirements to be fulfilled in order to acquire the warranty privilege. Most importantly, warranty form templates can be made or be acquired online which could be customized to fit the needs an preference of every company, manufacturer, and the requests of a buyer or a purchaser.

Warranty Request Form

Why Are Warranty Forms Important?

Warranty forms are important because it serves as an instrument for sellers and product manufacturers to present their confidence in their products and items to their targeted clients. In addition, warranty forms will also document the agreement of the parties involved especially with regards to the period of the warranty. Moreover, if there are changes and updates, both parties, the seller and the client or the purchaser, must sign another warranty form or a contract addendum to ensure that the agreed changes will be implemented along with the other items defined in the previously signed warranty.

Varieties of Warranty Form Templates in DOC

Enlisted below are the different varieties of warranty form templates which can be used for different purposes, procedures, and needs:

Contractor Warranty Form – This warranty form is intended to be used by construction project contractors. The details to be documented in the form includes the name of the project, the project’s number, the name of the contractor, as well as the institution or organization who is the developer of the project. In addition, the day when the warranty and the guarantee of the contractor are executed will also be stated in the form along with the terms and conditions, considerations, and the agreements of the contractor and the developer. Lastly, a notary public must also affix his signature and his notary seal to document that the form was signed in his presence and that he had inspected the contents of the form.

Contractor Warranty Form

General Warranty Deed Form – Property sellers are the users of this form variety. Specifically, a general warranty deed form is for proving that the owner or the seller of the property is the actual and legal holder of the property’s title, and has the right to put the property up for a sale or any transaction. The date when the warranty form was made, the address or the location of the property, and the names of the grantor and grantee of the warranty are some of the data to be indicated in the form. Moreover, the financial responsibilities of both parties in the creation of the warranty’s acknowledgment receipt should also be incorporated in the form as well as the details of tax exemptions.

General Warranty Deed Form

Warranty Claim Form – In order for an individual to claim a warranty provided by a manufacturer, a warranty claim form must be filled out and submitted. This form will document the name of the customer who is claiming the warranty along with his address, phone number, and electronic mailing address. The descriptions and specifications of the item which will be catered by the warranty must be stated in the allotted table such as the item’s SKU number, manufacturer number, quantity, style, color, and defect descriptions.

Warranty Claim Form

Warranty Evaluation Form – Even if an item or a product is under the defined warranty period, a verification, validation, and inspection procedure must still be conducted by the manufacturer before providing the services and meeting the requests of the purchaser or client. For this, a warranty evaluation form is to be used by the manufacturer to identify and document assessments and observations about the warrantied item. In the form, the issues or the concerns of the client purchaser will be disclosed along with the explanation of how the issue was discovered, the parts with the issues, and the manufacturing date codes of each part. In addition, questions which will help in identifying the source of the issue and its resolution are also incorporated in the warranty evaluation form.

Warranty Evaluation Form

Warranty Information Form – Basically, warranty information forms are used for recording the data of the item being warrantied and the names of the party who will grant the warranty. In addition, the name of the beneficiary or the receiver of the warranty is also essential to be stated in the form.

Warranty Information Form

Equipment Warranty Form

Warranty Transfer Form

Why Use Warranty Form Templates in DOC?

Warranty form templates in “.DOC” or in word document format can easily be altered and updated whenever there is a need for changes to be incorporated in the form. Most importantly, the templates can be reused by the company or manufacturer for several products and items. This means that the length of time in drafting, creating, and finalizing the contents of a warranty form will be minimized due to the readily-available layout in the template. In addition, a warranty form template in “.DOC” format also uses less storage from any device type, be it a laptop or a handheld mobile device, since its size is lighter than other formats.

Another benefit of using warranty form templates in “.DOC” format is that it can be converted into other formats which result in having multiple formats for varying devices and usage method. For instance, if the goal of the product manufacturer or company is to send the warranty form online to the email of the client or purchaser, then the preferable and most flexible format to consider would be in “.PDF” format. On the other hand, there are also other formats which can be used such as the spreadsheet format which promotes the use of rows, columns, and formulas.