FREE 8+ Sample Student Complaint Forms in PDF | MS Word | Excel

Being a student of a university should be a fun and rewarding experience. However, it is inevitable that some students will encounter dissatisfaction during their period of stay in campus. As an educational institution, it is important that certain steps be taken to help ensure that your students are satisfied with the quality and level of education that they are receiving.

Environmental and academic factors can affect an individual’s way of learning; it is therefore crucial that administrators take the time to listen to a student’s grievances so that they can develop methods and processes to improve their quality of education and promote learning. Complaint Forms are used for students to express their concerns.

Student Formal Complaint Form

University Student Complaint Form

Student Complaint Form in Doc

Official Student Complaint Form

Student Results Complaint Form

Providing feedback forms or student complaint forms is one efficient way to gather and collect data pertaining to a student’s dissatisfaction in school. When assessing a complaint that a student provides, school administrators need to properly evaluate and weigh the reported grievance to provide adequate resolutions. Below is a step-by-step process of how school administrators can effectively handle a student’s complaint.

Check the Relevant Information and Its Processes

Before acting on a student’s complaint, be sure to check on the school’s policy related to it. Some grievances may not be cause for complaint because of stipulations in the school’s code of conduct. For example, a student may complain about having very strict curfew hours in their dorm rooms. Curfews are typically established to help students manage their time and to protect them. It is important for students and administrators to abide by certain rules and policies that are established for their best interests before acting on a student complaint.

Encourage Internal Discussions

Sometimes, the solution to a complaint is by talking things out. If a student has an issue about a school personnel, a co-student, or a teacher, it might also help to encourage discussions, explanations, or asking questions to the other person or department who is causing the concern. This enables both parties to sort things out between themselves. You can view our Official Complaint Forms or download them to provide feedback tools to your students.

Student Complaint/Grievance Form

Student Complaint Form Example

Parent/Student Complaint Form

Student Complaint Form in PDF

Encourage Students to Seek Help

Help should be readily available to students in campus. An emergency hotline should be provided for students to easily contact during emergencies. Alternatively, schools should also provide departments that handle varied types of student concerns such as sexual harassment, victimization, bullying, discrimination, etc.

Establish Ways for Improvement

If a student’s complaint holds weight and reflects poor management in the school’s handling, then administrators need to devise ways to promote improvement. For example, if the complaint is about a teacher’s performance or method of teaching, administrators need to look into the complaint and observe the way the teachers handles classes. A teacher evaluation needs to be conducted to assess if the teacher is effective or not and to look for ways to help him perform better in class.

Appeal

If a student is not happy with the way the school has handled the complaint, offer the option for an appeal. Aside from Student Complaint Forms, you can also download our Customer Complaint Forms.