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If you have ever wondered how a landowner keeps track of payments from their tenants, allowing them to stay in the rented area, it is quite simple—they quite possibly are using a type of document known as a rent roll form, in this case, a tenant rent roll form.

Being the landowner of a piece of real estate allows you two choices: (1) use the area for your personal residence, or (2) create a type of dorm or building that allows tenants to occupy it, thereby earning a passive income of rent from the tenants as you focus on other forms of income. In this second case, you will need one of these rent roll forms.

Apartment Rent Roll Form Sample

Apartment Rent Roll in XLS

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  • XLSx

Size: 10 KB

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Commercial Rent Roll Forms

Commercial Mortgage Property

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  • PDF

Size: 104 KB

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Commercial Mortgage Income Property

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  • PDF

Size: 835 KB

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Certified Rent Roll

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  • PDF

Size: 3 KB

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Residential Rent Roll Samples

Residential Rent Roll Template

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  • PDF

Size: 56 KB

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What Is a Rent Roll Form?

A rent roll form is a tool used by most landlords or landladies as a means of cataloging which of the tenants have paid their rent and which of the tenants have yet to pay.

It is also a means of keeping track of the debt the tenants may owe the landlords or landladies. If you were to review a Sample Rent Roll Form you may have even noticed that there area/areas on the forms that indicate when the tenant will be evicted as well.

In the most basic form, a rent roll form is a reminder or a log book of the necessary actions that must be taken, such as eviction, debt, rent collection, warnings for breaking the rules of the area, etc.

How to Do a Rent Roll

Conducting a rent roll is a simple process. To begin a rent roll you will need to create a rent roll form either by using some available rent roll templates found online, or by making your own by following these steps:

  • Creating a large table with several rows and columns, depending on the number of tenants you manage.
  • Input the names of the tenants on each of the rows.
  • Identify the amount that must be paid for rent.
  • Identify any lingering debt.
  • Identify the size of the area.
  • If there are any lease requirements, have the tenants submit a Residential Lease Form to you.

You may use these sample rent roll forms as guidelines.

Now that you have your rent roll form you can now begin conducting a rent roll.

  • Depending on the room arrangements of the tenants, you can begin to collect rent from each of the tenants.
  • List down the rent as well as any lingering debts that may occur when the tenant is unable to pay the full debt.

Property Rent Roll Form Samples

Property Rent Roll Certification

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  • PDF

Size: 182 KB

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Investment Property Rent Roll

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  • PDF

Size: 19 KB

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Commercial Rent Roll Forms

Office Commercial

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  • PDF

Size: 278 KB

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Current Rent Roll

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  • PDF

Size: 215 KB

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5 Reasons Why a Real Estate Business Uses a Rent Roll System

Why does a real estate business need to use this method called rent roll in their transactions? For starters:

  • Rent rolls allow for easy identification of tenants.
  • Rent rolls allows identification of which estate is occupied by which tenant.
  • Rent rolls can be used to ensure that all tenants pay the full amount for rent.
  • Rent rolls keep track of when a lease will expire or when you wish to terminate a lease (in which case you will need a Lease Termination Form).
  • Rent rolls can be useful for recalling past information about the real estate value.

What Is a Rent Roll in Real Estate Asset?

A rent roll in real estate asset is basically a term used to identify the method of payment for the rent of a certain piece of real estate, as well as to determine the value of the land as time goes by.

It can be a big asset when it comes to reviewing past records of the value of the land. Real estate agencies can increase profit by increasing rent that tenants must pay. It is also useful for reminding you to renew a lease by using a Lease Renewal Form.

InterBay Rent Roll Form

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  • PDF

Size: 89 KB

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Real Estate Rent Roll

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  • PDF

Size: 529 KB

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Project Rent Roll

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  • PDF

Size: 711 KB

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Rental Income Rent Roll

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  • PDF

Size: 492 KB

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Blank Rent Roll

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  • PDF

Size: 31 KB

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Confidential Rent Roll

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  • PDF

Size: 195 KB

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Rent Roll for Commercial Property

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  • PDF

Size: 170 KB

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Business Rent Roll

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  • PDF

Size: 19 KB

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Additional Tips for Making Your Rent Roll

Making a rent roll comes with several advantages. If you are a real estate owner or a landowner and have yet to make one of these, to begin with:

  • Determine the type of lease you will be contracting with your tenants. If you own an apartment building then an Apartment Lease Form is needed.
  • Give brief but clear descriptions of your tenants and the apartment number they are renting so as to be able to determine the rent amount the tenant must pay.
  • Feel free to make the list as simple or as complex as you want. However, a complex layout will allow you to add in more information about the tenant, the type of room the tenant is renting, as well as the conditions of payment.
  • Ensure that there is a copy of the rules and regulations, as documentation for grounds of lease termination.

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