FREE 7+ Warranty Forms in MS Word | PDF | Excel

Warranty form templates are documents which are provided by suppliers or companies who are selling products and goods. The form serves as a tool for suppliers to inform their clients and customers that they are guaranteeing benefits and repairs in the event that the product which was recently bought have shown visible defects and issues resulting to the client’s dissatisfaction. On the other hand, a warranty form is also used for documenting a promise to an individual or a client that the product being sold and bought is actually what the product is meant to be used and what it actually represents.

Types of Warranties

In various industries, there are four main types of warranties that business companies can offer to their consumers, clients, and customers:

Express warranty – This is the most common type of warranty which is used in any sort of business transaction with consumers and clients. With an express warranty, a company is promising a consumer that the product supplied or sold will meet specific standards and requirements as well as the expectations set out by the product’s representation during the sale. If the product had failed after the purchase and during the usage of the consumer, then the company must provide particular services to meet the consumer’s needs with regards to the failure of the product such as fixing the product or replacing it with other available models. However, express warranties are not necessarily documented by the parties involved since it can also be agreed verbally, although it will be more difficult on the consumer’s part in claiming the warranty’s benefits if ever the statements and promises of the seller were not written or have been signed to prove the product’s qualities.

An implied warranty of merchantability – This type of warranty, on the other hand, is used by companies who are developing or selling products which are tied to the standards of the industry and the law. For instance, an electric iron which should be able to heat up whenever it is turned on which can be used by the consumer to either iron his clothes or for other purposes. Regardless of the client’s purpose in buying the product, it should be able to meet its basic standard which is to produce heat if the consumer bought the electric iron. Moreover, an implied warranty of merchantability is only suitable for products which are packaged for its contract of sale and has labels intended to inform the client.

An implied warranty of fitness – Compared to the aforementioned warranty type, an implied warranty of fitness is suitable to be used by business companies or sellers who are aware of the client’s purpose in using their product other than the product’s ordinary usage. This type of warranty must only be limited to products which are fit to be used by clients for other purposes. In some instances, the seller or the provider of the product also uses this type of warranty for choosing from one of their products that they can recommend to the consumer even if the product’s original use is not what the consumer is intending to use it for.

Extended warranty – This is a type of warranty which is to be used to accompany the other aforementioned warranties in order to extend the period and the range of services to be provided to the consumer of the seller’s products and goods. An extended warranty is also known as a service agreement between the seller and the buyer or the consumer. In this type of warranty, it is important that the seller will be able to specify the liabilities and the responsibilities of the consumer along with the particular incidents and situations wherein the seller will allow the buyer to either return the product in replacement for a new one or have the bought product fixed during the period of the extension.

Examples of Warranty Form Templates

Depending on specific factors, there can be different varieties of warranty forms or documents which can be used by business parties. Below are some of the examples of warranty form templates:

Subcontractor Warranty Form Template – This example of a warranty form is intentionally for a contractor and a subcontractor along with the client of the construction project. The form has a format which is identical to a formal wherein the parties will have to indicate the name or title of the project that they have agreed to accomplish as well as the project’s location and the owner or the name of the client as the heading. The identity of the subcontracting company who have signed the contract agreement with the client’s main contractor will also be stated in the body of the form followed by the expected date of completion for the project, and the expiration date of the project’s commencement. After the body of the form is the signature block where the representative of the subcontracting company can affix his signature, name, job title, and the date of when he signed the form.

Subcontractor Warranty Form Template

Warranty Bond Form Sample Template – Just like all other types and varieties of warranty forms, this document is intended to document the agreement between business parties with regards to addressing concerns and defects in a product or service. A warranty bond form sample template is significantly used by individuals or organizations who are agreeing to fulfill a construction project. The form serves as a tool for the project owner or the client to have a documented assurance that in the event of the contractor’s failure, the contractor will be providing a solution and will fix the issues immediately within the period of the project and the construction agreement. On the other hand, a warranty bond form is also beneficial for the contractor or the other parties of a construction project aside from the owner since the contractor will be able to have a written proof about the limitations and the range of services that he will be providing in the event of a failure or if a defect is present in the project. In the warranty bond, the bond number for the project will be indicated along with the names of the contractor, the beneficiary, and the amount accompanying the bond. The responsibilities of the guarantor, the expiration date of the bond, and a signature block intended for a witness of the bond agreement are also some of the inclusions in the form.

Warranty Bond Form Sample Template

Warranty Claim Form Template – With a warranty claim form, a client or a consumer as well as a construction project owner will be able to file a claim in order to avail the promised guarantee of the seller or contractor. There are five main sections in a warranty claim form. The first section of the form centers on identifying the parties involved in the transaction such as the seller and the consumer. This section will have their names, the date when the transaction was executed, their individual contact information details, and their addresses. The second section of the form is on the top right corner of the document which is for informing the consumer about a few important notes and things to remember ranging from the instruction of when to file a claim form, what must be done when filing the claim, and what the consumer must expect during the procedure of verifying the claim. The third section of the form details the products or goods which were previously purchased by the consumer. A table is incorporated in this section wherein the consumer will have to disclose the serial number of the product, the dates of purchase and failure, the product’s model number, the date of when the repair had been executed if the product was previously repaired by the seller, and the detailed description of the product’s failure. The parts of the product which were replaced in order to fix it will be enlisted in the fourth section of the form along with the amount of the warranty which was approved by the seller, and whether the claim had been recorded in the inventory or not after the completion of the issue.

Warranty Claim Form Template

Warranty Deed Form Template – A warranty deed form is a type of legal agreement between parties have transacted wherein one is the provider while the other is the consumer of the product or the goods. In a warranty deed form, having the seal and the signature of a notary public is important to make the document a legal form. A confidentiality notice statement is the first content of a warranty deed form which is then followed by the title of the form, particulars of the deed, the body of the deed, a list of the exhibits, as well as a signature block.

Warranty Deed Form Template

Warranty Registration Form Template – There are organizations and sellers who prefer to conduct registration procedures for their clients and consumers. One of the most basic documents that these sellers use is a warranty registration form. This is a document which allows the seller or the organization gather details about their consumer and record these data into their system and archive to ensure that the claims of the client or the consumer will be promptly verified whenever it is needed. There are three sections in the form. The first section is the header where the title of the form is indicated along with the seller’s company name, and the specific instructions that the user of the form will have to keep in mind when filling out the registration form. The second section of the form is allotted for the installation information such as the installation location site, the operating days and hours, the name of the installation company and its contact information. In the third section of the form, the types of parts and quantities of each installed part provided to the consumer will be detailed in order to complete the registration.

Warranty Registration Form Template

Warranty Return Form Template – This variety of warranty form is solely applicable for instances or situations where the consumer will be returning the whole product that he bought due to the defects and issues he faced which could not be fixed by the seller. However, in order for a product and warranty return to being valid, the consumer must ensure that the product is still under the warranty return period of the seller such as a week or a month after the purchase depending on what the seller approves of. The warranty return form contains several sections wherein the consumer will be able to disclose his details, reasons for his return, and his choice of product replacement options along with a few statements regarding the product’s shipment, return status, and legal notice. With the signature of the consumer and the date of when the consumer filed the return, the form will be completed and the process of fulfilling the consumer’s needs will be executed by the organization or the seller.

Warranty Return Form Template

Equipment Warranty Form

Warranty Transfer Form

Importance of Warranty Forms and Templates

Warranty form templates are important documents and the reasons why are defined below:

• To engage consumers – A warranty form is constructed to inform consumers about the accompanying benefits when they purchase the products of the seller. Additionally, the warranty form can also be negotiated by both the seller and the consumer to assure that both parties involved in the warranty are aware of their responsibilities, limitations, and the period of the warranty.

• To determine statistical values for the product – Not only warranty forms serve as an agreement held between the seller and the consumer but it is also an effective tool in determining specified statistical information with regards to the product being sold. For instance, with the submitted warranty claim forms of the seller’s consumers, the seller will be able to gather information about the issues that his consumers commonly deal with his products and services. This can then be addressed and will allow the seller in having a plan to omit to have the same issues over and over again.

Another reason why a warranty form is important is to make sure that the seller is meeting the requirements and the standard consumer protocols of the State’s authorities who manage consumer relations and concerns. Nonetheless, regardless of the reason and the importance of this document, the seller must create a warranty that is applicable to his business, for his products, and for his clients as well.