Change is permanent in this world. A person can change his identity, a family can move to a different address, a company can change their rules and regulations, and an employee may face a change in his employment status. If the changes will involve legal documents, the individual should inform the authority with the help of a Change Request Form.
A Change Form contains the details about what the individual will want to change from his current status. There are varieties of change forms that deal with different subjects, such as an Address Change Form, a Change Control Request and a Change Order Form.
Address Change Forms
Address Change Request
Address Change Form in PDF
Address Change Application
Combined Address Change
Name Change Forms
Name Change Application
Name Change Form Sample
Notary Name Change Form
Payroll Change Forms
Employee Payroll Change
Direct Deposit Payroll Change
Payroll Change Notice
Employee Change Forms
Employee Change of Address
Employee Change Application
Employee Status Change
When to Use a Change Form
Unexpected events happen everyday in a person’s life. These incidents may cause a number of changes for the person and to all that is involved surrounding him. Here are some of the instances on when is the appropriate time to use a change form:
If you are a woman and got married. This situation is the most common reason why a person would change her name, especially a woman. A change in the last name of a woman should be informed to the authorities, the banks, the businesses that she is managing, and to the loan agreements that she signed to update the information in their system. A Name Change Form will be used to settle this case.
When you move away from your home town. This often happens when a person starts to build his own family and decides to move away from his family. The new address of an individual should be updated in the documents that he signed, especially if he is still on a pay-to-own property in order to allow the authorities know where he currently resides.
Whenever there is a new plan for the existing structure of the project. This happens when a member of the organization or company comes up with an improved plan and wants to incorporate it the project they are currently making. In this case, a Project Change Request should be completed as soon as the management will agree with the suggested idea.
The Importance of Change Request Forms in Engineering
The industry of engineering is one of the areas where Change Request Forms play a very vital role in the success of a project. It is important to have the form in order to inform the team for any possible adjustments with regards to their project’s plans and structures. Changes are often caused by problem reports that need to be fixed immediately, enhancements which were requested by the clients, development of a design and the structure, and few possible demands from the head manager of the company. The form will declare the specific areas to be accomplished and the steps on how the new plan will be made into reality.
To have a more in depth information about Change Request Forms, search through our website for samples, or you may click on the highlighted texts to redirect you to a link.
Change Request Forms
Change Control Request
Sample Individual Change Form
Policy Change Request
Change Order Forms
Change Work Order
Change Order Request
Contract Change Order
Shift Change Forms
Shift Change Request
Printable Shift Change
Free Shift Change
Construction Change Forms
Construction Change Order Request
Construction Change Directive
Construction Contract Change Order
Pump Construction Change
Types of Change Forms
A single change form can not cater to different purposes, so listed below are the various types of change forms:
Contract Change Form – This focuses on the specific sections of a contract that one of the involved parties will suggest to change. This may include the terms and conditions, the end date or the due date of the agreement, and the penalties and sanctions to be implemented to the revised contract.
Address Change Form – This form will state the previous address of an individual or a company and their current residency. The one who files this form should include valid documents such as passports, bills and bank statements as proof that he is stating a valid location.
Shift Change Forms – This type of form is used by employees who wants to change their work schedules. The type of jobs that commonly use this form are those that involve security guards, call center representatives and other types of work that have a graveyard shift.
Change Notice Form – This is a notice form that is served to the authorities to inform them of a particular change.
Name Change Form – Even when a single letter is changed in a person’s name, he needs to submit this form. It contains boxes where an individual will indicate the spelling of his name and what particular part he wants to change. Processing a name change form will take a lot of time depending on the government agency who will do the processing.
Employee Status Change – If an employee will be married, or if he will add a beneficiary, or maybe if he will be promoted to a certain position in the company, he needs to complete an Employee Status Change Form. This will focus on the current and updated status of an employee.
Payroll Change Form – This will include the changes with the employee’s benefits, the salary, bonuses, dependents and tax exemptions. The management may also state other changes on the comment section at the last area of the document. A signature of approval from the authorized payroll personnel should be affixed for legalities.
Change Order Forms – Highly similar to a Contract Change Form, a Change Order Form also alters a contract, but focuses on the contract’s Scope of Work. This is used by construction businesses and in the manufacturing industry.
Record Change Form – This change form is often used by real estate agents and brokers in appointing a new exclusive representative to handle a real estate case.
Change Request Forms – This form is commonly used by engineers and professionals who deal with making a project for their client. This will include the scope of the change with all the needed descriptions and information regarding why it should be implemented on the specific date. When submitted to the panel of managers, the request may either be approved or declined.
Change Form Templates
Engineering Change Form
Agent Broker Record Change
Project Change Request
Change Forms in Doc
Change Control Form
Employee Information Change Form
Change of Vendor Details
How to Manage a Change Request?
Every individual does not see the same perspective when it comes to adapting a change. A tiny innovation for a project will significantly affect the whole structure and mood of the project team. There should be a form of mutual compromise when it comes to granting a change request to improve a project. Here are the steps that you, as the Project Manager, should take if you are presented with a Change Request Form:
Step 1: Know the Scope of the Request
You should be able to understand who will be affected by the changes and if this would lead to success. The Change Request form should be related to the current project you are handling and that the suggestions should aim for improving and not redesigning the project.
Step 2: Determine the advantages and the disadvantages
The costs, materials, equipment, machines and all other things that may need to be added or deducted to implement the changes requested on the form should be part of a meeting agenda. The company’s resources are one of the important aspects that you should remember, whether the company can handle the request or if the suggestions will waste the financial and manpower resources of the company. The project team should also understand the risks involved when granting the change request.
Step 3: Formulate a response.
Each member of the project team should contribute his own idea on what the possible action the company should take. This will allow you, the Project Manager, to have multiple options to respond to the request. When a decision is made, there should be a majority vote to allow efficient communication. A rejection will be fine as long as there are backup ideas for a plan.
Quick Tips for Filling Out a Change Form
Here are quick tips for completing various change forms:
- Be sure about the change that you will request. You must be sure about your final decision on whether you will continue with the request submission or not.
- Avoid using jargon or slang words. Be professional and use proper language when you fill out your Status Change Form or any type of change forms to avoid misunderstanding and confusion.
- Mind your penmanship. Some agencies who will handle the change forms will most likely have mistakes when encoding the changes that you want. One instance would be when you want to change your name and it may be spelled incorrectly because the encoder could not decipher your penmanship.
- Simplify your purpose. Directly state what you want to change, if it is your name, your status, or a part of a project. Also, indicate the reason as to why you want to have these specific changes. A Shift Change Form should have the exact time that you want to work and why you want your shift to be changed.
- Avoid errors and erasures. Make sure that your form is clear of any erasures to have a clean document.
- Use a template as a basis for your form. Our website offers a lot of Blank Change Request Forms that you can edit with your information. To ease up your process in drafting one, choose from our samples and download your preferred format.
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