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Policies are important to be followed at all times. However, in order to inform the involved audience of the policies, a notice should be sent along with other documents which will enlist and define the policies. Once the audience has received and has understood the policies, a policy acknowledgment form must be signed by them.

Policy Acknowledgment Form Sample

Personnel Policy Acknowledgment Form in DOC

Technology Policy Acknowledgement Form

What Is a Policy Acknowledgment Form?

A policy acknowledgment form is a document which is essential to be signed by an individual who is provided and informed of the policies to be observed in the organization that the individual is involved in. The form will record the identity and the role of the individual in the organization as well as the date of when he signed the acknowledgment.

Varieties of Policy Acknowledgment Forms

Attendance Policy Acknowledgement Form – This is the type of policy acknowledgment form which will be used by medical institutions and service providers for their clients. The form centers on informing the client or the patient about the need for him to be present on the day of the scheduled appointment. In the form, the client will be able to be informed about the success rate of the treatment that he will be undergoing, the rules and regulations regarding late arrivals, as well as the responsibility of the client to send a notice of cancellation if he ever wants to cancel his appointment. To fill out the form, all the client had to do is affix his signature and the date when he signed the acknowledgment along with the assigned medical staff or a witness who is with the client during the signing of the acknowledgment.

Attendance Policy Acknowledgement Form

Bank Account Control Policy Acknowledgment Form – Banks and financial institutions are the main organizations who will be needing this form for their account-holders. With a bank account control policy acknowledgment form, the bank will be able to document that their account-holder have obtained and read the control policies mandated by the bank for the safety of the accounts and their transactions. On the other hand, educational institutions can also use this variety of policy acknowledgment form for the purpose of securing and maintaining the privacy of their employees and staff’s account. For this, the form must state the name of the department or office who sent the acknowledgment to the account-holder or to the employee along with the employee’s name, job title, and signature.

Bank Account Control Policy Acknowledgment Form

Child Protection Policy Acknowledgement Form – Children who will be enrolled or be participating in organizations should be at all times protected from any type of harassment. In addressing this, organizations who are dealing with minor children and individuals with special needs to conduct training programs for their staff to inform them about their role in ensuring the children’s safety and security. After a manual or a handbook is given in lieu of the subject of the training, a child protection policy acknowledgment form will have to be signed by the staff and employees. When signed, the person who affixed his signature in the form is indicating that he agrees to abide on the rules defined in the manual and the responsibilities and roles he must meet for the organization and the children’s well-being.

Child Protection Policy Acknowledgement Form

Company Vehicle Policy Acknowledgement Form – Companies who provide vehicles to their employees need to lay out the terms, conditions, and the limitations for using the vehicle. To address this need, a company vehicle policy acknowledgment form must be created and be required to be signed by the employee who has the vehicle’s keys and rights of usage. In this form, the employee will be able to know about the vehicle insurance information and details along with the role of the employee to inform the company of the vehicle’s maintenance needs from time to time, and even the specific gas card to be used when refilling the gas tank of the company vehicle.

Company Vehicle Policy Acknowledgement Form

Concussion Policy Acknowledgment Form – A concussion is a type of head injury which is often acquired by athletes and extreme sports enthusiasts. Although a concussion is common and is known by sports participants, it is still important to avoid having any sort of injury, either before, during, or after the activity. For this, a concussion policy acknowledgment form is made by the organizers of the event or the games where the athletes will be playing. The form will aid in informing and explaining details about concussions and other related injuries that an athlete must assure to not get involved in. In order to complete this form, the legal guardian of the athlete or the participant should be present and must be able to obtain a copy of the policies. Then, the guardian will have to affix his signature on the form with his name and the name of the participant as well.

Concussion Policy Acknowledgment Form

Conflict of Interest Policy Employee Acknowledgement Form – Being employed in a company means that the goals, vision, mission, as well as the interests of the employee, should be in line with the company. This ensures that the employee will be fulfilling his job responsibilities based on what the company needs and wants. To ensure that the goals and interests of employees are connected to that of the company, a conflict of interest policy employee acknowledge form must be made to state the details of the policy and to document the agreement of the employee in abiding in the terms and conditions, and the laws enlisted in the policy. Moreover, if the conflict of interest policy is included in the manual of the company, then the chapter and page where the policy can be found must be indicated in the acknowledgment form to allow the employee in locating the policy.

Conflict of Interest Policy Employee Acknowledgement Form

Drug-Free Policy Acknowledgment Form – A drug-free workplace is important for the safety and the security of a company. For -this, a drug-free policy acknowledgment form should be handed out to the employees in the company for them to know that the company mandates strict rules and regulations to maintain the safety of the company’s premises and the people transacting business in the company which includes clients and business partners or investors. The form will simply have the name and signature of the employee to prove that the employee acknowledges the significance of the policy in keeping a drug-free environment.

Drug-Free Policy Acknowledgment Form

Employee Policy Acknowledgment Form – This acknowledgment form is the most basic type that companies use for their employees in lieu of the employee policy handbook which was provided to each employee at the start of their employment. In addition, it is also essential that the form will state that the acknowledgment form will not affect or constitute to any portion of the employment contract which have been previously signed by the employee. Enclosed with the employee policy acknowledgment form is a handbook acknowledgment receipt form which is for documenting that the employee was able to receive and understand the handbook.

Employee Policy Acknowledgment Form

Ethics Policy Acknowledgement Form – Being dependable, responsible, and adaptable are some of the top work ethics that employers look for in an applicant. However, after the application phase, the applicant who becomes an employee in the company should be able to maintain his work ethics. This can be informed to the applicant through sending an ethics policy which is accompanied by an acknowledgment form that will document the employee’s willingness to accept and act on the policies of the company.

Ethics Policy Acknowledgement Form

Financial Policy Acknowledgement Form – To engage a client to the rules, regulations, and his financial obligations, a financial policy acknowledgment form should be created by an organization or an individual who will be transacting with a client. In a financial policy acknowledgment form, the client will be able to read and understand his payments including the regulated policies regarding due dates, late payments, and the possible penalties subjected to him if he ever fails to commit to his obligations. Some of the information which are also included and discussed in this acknowledgment form are the cancellation policies of the organization, the enrollment fees or charges that the client should pay, as well as the discounts that the client can obtain if he is able to pay on time.

Financial Policy Acknowledgement Form

Harassment Policy Acknowledgment Form – Harassment of any form should be tolerated in the workplace or in any place at all since this can lead to severe psychological and physical damages to the victim who is being harassed. This is why it is the responsibility of the head and management of an organization to inform their members that they must file a harassment complaint whenever they are victimized. The details of filing the complaint can be included in the harassment policy of the organization. After each member receives the policy handout and all the other relevant information about harassment, they must sign a harassment policy acknowledgment form which will prove that they will abide and note the rules in the policy.

Harassment Policy Acknowledgment Form

Homecoming Policy Acknowledgement Form – Alumni homecomings are events or parties which are intended to welcome the returning alumni members in their “Alma Mater” or the educational institution where they graduated years ago. With a homecoming policy acknowledgment form, alumni members and every person who wants to participate in the event will be able to have knowledge about the rules, regulations, and the policies that the institution mandates to be followed by them during and after the homecoming event.

Homecoming Policy Acknowledgement Form

Information Security Policy Acknowledgment Form – Protecting company resources and all the confidential information owned by the company should be secured and kept away from parties who will use the information against the company. This is why information security policy acknowledgment forms are drafted and finalized to be given to every employee and member of the company who has access in the company’s confidential data and information. The form must also be accompanied by a confidentiality agreement which will enlist the responsibilities of the employee and the penalties and charges that he will be facing if he will be caught breaching the agreement’s terms and conditions.

Information Security Policy Acknowledgment Form

Internet Access and E-mail Policy Acknowledgment Form – This is another type of policy acknowledgment form which centers on assuring that the security of significant pieces of information will not be broken leading to the devastation and issues in the company or the organization who owns the information. Specifically, an internet access and email policy acknowledgment form is for informing an employee that he should be aware of his actions and the tasks that he will be doing using the company’s internet and the electronic mailing address provided by the company for him. The form must also indicate what security measures are to be observed by the company such as recording the messages that the employee sends and receives, and the site addresses of the websites that the employee visits during the period of his daily shift.

Internet Access and E-mail Policy Acknowledgment Form

Meal Account and Ordering Policy Acknowledgement Form – Most educational institutions have canteens within their school grounds wherein the students, teachers, and the staff can take their lunch meals. However, the payments for the meals that one will be partaking throughout the semester or the period of the school year are often not provided for free which is why the legal guardian of the students should know their financial responsibility in submitting a meal payment on time. To properly and formally document that the guardians and the parents of the students agree and affirm their roles in giving the payments, they must fill out and sign a meal account and ordering policy acknowledgment form. This document will disclose the rules of the institution’s canteen when it comes to paying and ordering, as well as receiving the meals on designated hours of the day. Along with the parent or the legal guardian, the student should also sign the form with his name to identify himself and have his name listed on the records of the canteen and meal providers.

Meal Account and Ordering Policy Acknowledgement Form

Payment Policy Acknowledgement Form – In order for a student’s school registration and enrollment form be accepted in an educational institution, the student or his legal guardian should provide the payment for the tuition fees and other charges in lieu of the student’s course or grade. To document the acknowledgment of the guardian and the student about the necessity in submitting on time payments, a payment policy acknowledgment form should be signed by them. This form indicates statements which discusses the limitation and end period when the institution will be accepting payments and enrollees as well as the penalty that a student will have to deal with if he fails to give the payment within the defined period such as having his registration terminated by the registrar due to his financial obligation failure.

Payment Policy Acknowledgement Form

Policy Update Acknowledgment Form – If a policy of an organization will be revised, a policy update acknowledgment form must be sent to each member of the organization for them to know about the changes and details of the policy. The form will enlist the new and the updated policies of the organization. In addition, the form should also inform the members of the organization on where they can ask for further clarifications about the policies and the contact person that they can reach out to address their concerns and inquiries about the updated policies.

Policy Update Acknowledgment Form

Privacy Policy Acknowledgement Form – Confidentiality and privacy are two terms that come together, especially in organizations and companies. In lieu with this, a privacy policy acknowledgment form should only be used by an organization if their intent is to send a privacy notice to their members in relation to the business and services that they will be fulfilling to their clients and partners. Moreover, there are three sections in a privacy policy acknowledgment form. The first is for the acknowledgment, the second is for the general information of the designee, and the last or the third section is for the marketing communication agreement.

Privacy Policy Acknowledgement Form

Sex Offender Policy Acknowledgment and Disclosure Form – Sexual harassment can happen to anyone, to any gender, and to any location which makes it one of the most controversial topic which can lift flags to a company if not addressed immediately. To educate employees and inform them that a harasser will be dealt with accordingly once a harassment claim is proven to be factual and true, a sex offender policy acknowledgment and disclosure form should be distributed to the target audience of a group: the employees and staff of a company, and the members of an organization.

Sex Offender Policy Acknowledgment and Disclosure Form

Smoking Policy Acknowledgment Form – An awareness slogan about cigarette smoking being dangerous to one’s health is the most commonly placed statement in advertisements and banners. However, even if people are informed of such damage and long term effects of smoking, there are still about twenty percent of the world’s population that chooses to continue smoking. This is the reason why the US and other countries allocate designated smoking areas within the land to ensure that second-hand smoking will be avoided. For this, a smoking policy acknowledgment form is used by organizations and companies to engage their members of the rules which are required to be followed by the company for the safety of the other members who are not smokers, as well as for the safety of the company in keeping the environment and the premises free from smoke which can trigger the fire alarms and sprinklers in an establishment.

Smoking Policy Acknowledgment Form

Travel Policy Acknowledgement Form – When an employee will be assigned to travel to a conference meeting of the company, he should be aware of his responsibilities which includes maintaining an updated expense report throughout the period of the conference. The representative or the employee should also be knowledgeable of other rules and regulations associated to traveling under the company’s name. This is when a travel policy handbook and manual comes in handy which should be provided to the assigned employee with a travel policy acknowledgment form at the end of the manual or attached to the manual. The form is for documenting that the assigned employee have already read and have discussed the rules with his superior or his manager who pointed him as the company’s representative to the meeting. Upon completion, the employee should return the form to the management of the company to record his attestations.

Travel Policy Acknowledgement Form

Treasurer Policy Acknowledgement Form – Elections are conducted to elect officers who will be handling and managing the entire organization for a specific period of time. One of the most critical positions in a set of officers is the treasurer who will be assigned to manage the finances of the group. To ensure that the treasurer will be accountable to his actions and that he will be meeting the needs of the organization as an officer, a treasurer policy acknowledgment form must be signed by him along with the elected president. The acknowledgment will include statements about the obligation of the treasurer to submit a funding request and other financial forms for each activity and event.

Treasurer Policy Acknowledgement Form

Volunteer Policy Acknowledgment Form – This is a type of policy acknowledgment form which is intended to be signed by individuals who will give their service to an event or an activity as volunteers. In the form, the volunteer will be able to know about the policies or the ordinances which are mandated and observed by the organization that he will be serving in. To certify and attest, the volunteer should affix his signature on the form with the date when he signed the form.

Volunteer Policy Acknowledgment Form

There are still other varieties that organizations have been using, and there are also companies who create their own policy acknowledgment forms to ensure that their needs will be met with regards to what information will be collected in the form. In addition, after the form is filled out, signed and submitted by the employee or the member of an organization, a duplicate of the signed form should be given for the employee’s own personal copy and guide. The duplicate will allow the employee or the member who signed the form to have a basis and be reminded about the policies and his obligation to abide on the rules because he attested and have signed the acknowledgment form.